HomeMy WebLinkAbout1990-11-12 MinutesBoard of Trustees Meeting
Fayetteville Public Library
November 12, 1990
Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen,
Foster Park, Carol Phillips; Library Director Linda Harrison;
Ozarks Regional Library Director Karen Duree
President Bobbye Hay called the meeting to order at 4:00 p.m. The
minutes for the October 8 meeting were approved as corrected (the reference
in paragraph 5 should have been to The Morning News).
Library Director Harrison briefly discussed the Statistical and Financial
reports for October and responded to brief questions about individual
expenditures and budget items. She further announced the following gifts
and memorials: another $3000 received from the Yeater estate; $1000 from
Dr. and Mrs. Wade Burnside for landscaping at the Medark Building; $350
from the Shelton family for Civil War videos, in memory of Ruth Shelton.
Questions and discussions about the appropriate accounting handling of
these and similar receiptsresulted in a motion by Camilla Crouch
(seconded: by Charles Kirchen) that a separate account for restricted
expenditures be established. The motion passed unanimously.
Ms. Harrison distributed the most recent updated operating budget request
for 1991 and copies of Program Detail, Capital Improvements Program, and
of Program Description, 1990-91. No date has yet been set for discussion
of the proposed budget with City officials. She further noted and
distributed copies of "Description and Duties of Members of Board of
Trustees of the Fayetteville Public Library," prepared hastily on Novem-
ber 1 with the assistance of Board member Carol Phillips at the request
of Transportation Services Manager David Cox, who as City official in
charge of the Medark renovation project needed such a statement immediately.
Although it was recognized that some clarification of the fiscal
responsibilities of the Board might be needed, the Board agreed that no
further modification of the statement was necessary at the moment./
Directors Harrison and Duree reported on further discussions with
architect Laleh-Amirmoez about revised plans for the Fayetteville Library
work room and the location of the director's office. Plans for the entire
renovation project have been sent in to the State Library as scheduled,
with two minor changes requested by State Building Services to improve
handicapped accessibility. Those revised plans must be further submitted
to Washington for approval.
The question of how bids are to be taken for the project was discussed,
with the architects preferring to bid the entire project at once, not in
separate phases, but the problem of budget coverage of financing is not
yet resolved. At the present architect Laleh-Amirmoez is preparing two
bid proposals: (1) phases 1-5 together, covered by the LSCA grant, and
(2) phase 6 alone; but the hope is to have these two proposals bid
simultaneously, if the City expects to have its share of the cost
available in 1991. Directors Harrison and Duree have already discussed
with Internal City Auditor Yolanda Beltrane the establishment of
page 2
Minutes of November 12, 1990
appropriate accounting procedures for the renovation project.
Trustee Camilla Crouch reported briefly on the recent Arkansas Library
Association meeting in Fort Smith that she attended, which Genie
Donovan and Lynaire Hartsell of the Fayetteville Library staff also
attended. Ms. Crouch also raised the question of the possibility of
Fayetteville staff members wearing name tags for the convenience of
patrons. Director Harrison will discuss this suggestion with Library
staff and report their response.
Treasurer Phillips noted the recent acquisition of First Federal
Savings and Loan of Fayetteville by Mcllroy Bank and Trust, with its
deposit protection under FDIC. Thus Library funds are assured of full
safety, falling as they do within the limits of insurance coverage.
The meeting was adjourned at 4:50 p.m.
Respectfully submitted,
Foster Park, Secretary
