HomeMy WebLinkAbout1990-09-17 MinutesBoard of Trustees Meeting
Fayetteville Public Library
September 17, 1990
Present: Board Members Camilla Crouch, Bobbye Hay, Foster Park,
Carol Phillips; Library Director Linda Harrison; Ozarks
Regional Library Director Karen Duree; Fayetteville
Library staff member June Jefferson; City of Fayetteville
Budget Coordinator Judy Huffaker
President Bobbye Hay called this special meeting to order at 4:00 p.m.,
returning immediately to the problem of capitalizing Library book
holdings.
In the open discussion that followed, City Budget Coordinator Judy
Huffaker noted the greater availability of capital funds now (based on
the one cent sales tax dsignated for City capital improvements), with
City operating funds very tight for 1991. If capital funds, for
whatever reason, are not available in future years, operating funds
could be used for capital expenditures. City regulations for handling
capital expenditures would need to be followed, with regular invoices
and requests for payment passed along to the City. Capital funds not
obligated at the end of the year would revert to the City fund. Payments
for book orders might be delayed early in each budgetary year until
City debtservice had been assured from tax receipts.
In the further discussion that followed after Ms. Huffaker left the
meeting at 4:30 p.m. various questions about the difficulties of record
keeping and possible audit problems were examined. Directors Harrison
and Duree and staff member Jefferson noted inevitable problems at first
in beginning such new budgetary procedures, but felt that most problems
could be worked out without too much commitment of extra staff time.
Carol Phillips moved, with a second from Camilla Crouch, that the Board
authorize: the Library Director to institute the process of capitalizing
books presently owned or later purchased by the Fayetteville Public
Library, to begin with the proposed 1991 budget. The motion passed
unanimously. A memorandum of this action will be transmitted to City
budget officials, asking that requested book purchases for 1991 be
transferred to a capital budget account.
President Hay called attention to the August 15 letter from Library
patron Ervin Lewis to City Manager Scott Linebaugh (and circulated
among City Board members), supporting Library budget requests for 1991.
After discussion of needs for possible further public relations in
behalf of budgetary requests, it was agreed to postpone any formal
Board action (as noted during the September 10 Board meeting) until
after preliminary City budget hearings.
Library Director Harrison reported briefly on the Statistical and
page 2
Meeting of September 17, 1990
Financial reports for August, which had not been reviewed in the press:
of other business at the regular September 10 meeting. She also announced
the unrestri cted gift of $18,900 from the Edward A. Yeater estate, a
check for which has already been received. The Board accepted this:
bequest and authorized Treasurer Phillips to deposit it in a separate
account in the Bank of Fayetteville. No designation for its use will be
made at this time.
An informal meeting will be held with architect Laleh-Amirmoez on
Wednesday, September 19, at 4:00 p.m. in the Library to review detailed
plans for the Medark renovation.
Treasurer Phillips announced her desire to transfer Library funds now
deposited in savings and loan association certificates of deposit to
regular bank certificates as they mature, combining into one account
the endowment funds and one account for the McLucas funds. The Board
accepted this recommendation for change.
The meeting was adjopnned at 5:20 p.m.
Respectfully submitted,
Foster Park, Secretary