HomeMy WebLinkAbout1990-09-10 MinutesBoard of Trustees Meeting Fayetteville Public Library September 10, 1990 Present: Board Members Camilla Crouch, Bobbye Hay, Foster Park, Carol Phillips; Library Director Linda Harrison; Ozarks Regional Library Dirdctor Karen Duree; Fayetteville Library dtaff member June Jefferson; architect Laleh-Amirmoez; City of Fayetteville Transportation Services Manager David Cox President Bobbye Hay called the meeting to order at 4:00 p.m. The minutes for the regular August 13 meeting were approved as circulated. Attention immediately turned to the renovation of the Madark Building and the problems of traffic flow around it. Architect Laleh-Amirmoez and. Transportation Services: Manager Cox led the open discussion, answering various questions from the Board and Library personnel. Among the main points noted were: Plans for the Medark renovation are virtually complete. The Board will be invited to review those detailed plans by the architect, probably sometime the week of September 17. Signs and barriers will be provided to direct traffic and to slow it down. Construction will probably begin in January. There are minor problems now concerning maintenance (replacing broken glass, need to replace caulking, etc.); there is the question whether these maintenance costs can be included in the final contract. David Cox (who is glso a licensed architect) is the City official directly in charge and will be in close consultation with Library officials during planning and con- struction. The $3304,000 budget includesarchitect's fees. There remains some question about asbestos in the Medark Building; removal, if necessary, would be included in the construction proposal. Ozarks Regional Director Duree noted the State and federal grant stipulations about staying within budget 0].54,000 from the City; $100,000 from the grant; $50,000 committed by the Library). Any additional would require State approval. Ms. Duree and Mr. Cox have already discussed the necessary audits required by the grant. Architect Laleh-Amirmoez and Mr. Cox will inspect the Medark Building this: week to see how much miscellaneous maintenance needs to be done. Their recommendation that the *304,000 contract include these maintenance items in so far as possible, perhaps included as alternate proposals in case of budget overruns, was moved by Carol Phillips, seconded by Camilla Crouch. The motion was passed unanimously. At 4:40 p.m, Mr. Cox and Ms. Laleh-Amirmoez ]kft the meeting. President Hay noted a recent problem in the acceptance of a pinata now located in the Library stairwell. In the absence of a specific Fayetteville Board policy about accepting gifts, especially of art and craft objects, the Regional policy (which restricts such gifts) seems to apply. It was the consensus that all gifts of such art objects and the like would be referred to the Board for approval or rejection until a new policy is established. page 2 Meeting of September 10, 1990 It was decided to postpone any discussion of a name change for the Medark Building until some later date. Similarly, plans for additional public relations about Library budget needs will be postponed at least until after preliminary City budget hearings. President Hay reported: at some length about the possibility of capi- talizing the Library book collection as a way of securing budgetary funds from the City that might otherwise' not be available. The City, whose officials earlier had suggested: this possibility, would have to approve the change before it could be implemented. President Hay has discussed the plan with Library auditor John Ervin, who sees no objection; and City of Fayetteville auditors Coopers and Lybrand have similarly raised no objection to this budgetary change. With evaluation of individual Library items an impossibility, evaluations would be generic average amounts, based on Bowker's Library and Book Trade Almay 1990-91, for various subject categories owned by the Fayetteville' Library. Books added: (and released) in 1991 and subsequent years would; have average prices determined. Video and audio holdings would probably not be included. Discussion at some length followed. In the absence of a consensus, it was agreed to hold a special Board meeting on Monday, September 17, at 400 p.m. to consider further this proposal. The meeting was adjourned at 5:40 p.m. Respectfully submitted, F:t/A? Foster Park, Secretary