HomeMy WebLinkAbout1990-09-10 MinutesBoard of Trustees Meeting
Fayetteville Public Library
September 10, 1990
Present:
Board Members Camilla Crouch, Bobbye Hay, Foster Park,
Carol Phillips; Library Director Linda Harrison; Ozarks
Regional Library Dirdctor Karen Duree; Fayetteville Library
dtaff member June Jefferson; architect Laleh-Amirmoez;
City of Fayetteville Transportation Services Manager David
Cox
President Bobbye Hay called the meeting to order at 4:00 p.m. The minutes
for the regular August 13 meeting were approved as circulated.
Attention immediately turned to the renovation of the Madark Building and
the problems of traffic flow around it. Architect Laleh-Amirmoez and.
Transportation Services: Manager Cox led the open discussion, answering
various questions from the Board and Library personnel.
Among the main points noted were: Plans for the Medark renovation are
virtually complete. The Board will be invited to review those detailed
plans by the architect, probably sometime the week of September 17.
Signs and barriers will be provided to direct traffic and to slow it
down. Construction will probably begin in January. There are minor
problems now concerning maintenance (replacing broken glass, need to
replace caulking, etc.); there is the question whether these maintenance
costs can be included in the final contract. David Cox (who is glso a
licensed architect) is the City official directly in charge and will be
in close consultation with Library officials during planning and con-
struction. The $3304,000 budget includesarchitect's fees. There remains
some question about asbestos in the Medark Building; removal, if necessary,
would be included in the construction proposal.
Ozarks Regional Director Duree noted the State and federal grant stipulations
about staying within budget 0].54,000 from the City; $100,000 from the
grant; $50,000 committed by the Library). Any additional would require
State approval. Ms. Duree and Mr. Cox have already discussed the necessary
audits required by the grant.
Architect Laleh-Amirmoez and Mr. Cox will inspect the Medark Building this:
week to see how much miscellaneous maintenance needs to be done. Their
recommendation that the *304,000 contract include these maintenance items
in so far as possible, perhaps included as alternate proposals in case
of budget overruns, was moved by Carol Phillips, seconded by Camilla
Crouch. The motion was passed unanimously.
At 4:40 p.m, Mr. Cox and Ms. Laleh-Amirmoez ]kft the meeting. President
Hay noted a recent problem in the acceptance of a pinata now located in
the Library stairwell. In the absence of a specific Fayetteville Board
policy about accepting gifts, especially of art and craft objects, the
Regional policy (which restricts such gifts) seems to apply. It was the
consensus that all gifts of such art objects and the like would be
referred to the Board for approval or rejection until a new policy is
established.
page 2
Meeting of September 10, 1990
It was decided to postpone any discussion of a name change for the
Medark Building until some later date. Similarly, plans for additional
public relations about Library budget needs will be postponed at least
until after preliminary City budget hearings.
President Hay reported: at some length about the possibility of capi-
talizing the Library book collection as a way of securing budgetary
funds from the City that might otherwise' not be available. The City,
whose officials earlier had suggested: this possibility, would have to
approve the change before it could be implemented. President Hay has
discussed the plan with Library auditor John Ervin, who sees no
objection; and City of Fayetteville auditors Coopers and Lybrand have
similarly raised no objection to this budgetary change. With evaluation
of individual Library items an impossibility, evaluations would be
generic average amounts, based on Bowker's Library and Book Trade
Almay 1990-91, for various subject categories owned by the Fayetteville'
Library. Books added: (and released) in 1991 and subsequent years would;
have average prices determined. Video and audio holdings would probably
not be included.
Discussion at some length followed. In the absence of a consensus, it
was agreed to hold a special Board meeting on Monday, September 17, at
400 p.m. to consider further this proposal.
The meeting was adjourned at 5:40 p.m.
Respectfully submitted,
F:t/A?
Foster Park, Secretary