HomeMy WebLinkAbout1990-07-30 MinutesBoard of Trustees Meeting
Fayetteville Public Library
July 30, 1990
Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen,.
Foster Park, Carol Phillips; Library Director Linda
Harrison; Ozarks Regional Library Director Karen Duree;
Fayetteville Library staff member June Jefferson
President Bobbye Hay, at 4 p.m., called the special meeting to order,
to focus particularly on the 1991 budget and to fill in for the omitted
regular July 9 meeting. The minutes for the regular June 11 meeting
and for the special June 14 and June 27 meetings were approved as
circulated.
Library Director Harrison discussed briefly the Statistical and
Financial reports for June and answered several questions about Library
expenditures for the first half of 1990. Book purchases especially
have been kept low so far in the face of budget uncertainties. Office
supplies are a bit over budget; high audio -visuals include many
committed items, reference microfiche, for example.
Treasurer Carol Phillips presented her report which indicated the
following balances:
checking account (as of 7-9-90)
Memorial Fund (as of 7-9-90)
Certificates of deposit
McLucas Fund (in certificates of deposit)
In a brief discussion the Board indicated that
with the safety of certificates and accounts in
institutions.
$4413.18
845.98
15123.79
4504.68
32390.57
11342.10
83154.03
it was still comfortable
savings and loan
Director Harrison requested approval of the annual closing of the Library,
this year from August 27 -September 3. A motion by Camilla Crouch, seconded
by Carol Phillips, to approve this closing schedule was passed unani-
mously.
In response to a request from Washington Couhfy that the Library Board
approve vacating the alley to the west of the MedArk Building, to
facilitate parking construction at the First South -courthouse property,
Carol Phillips moved, with a second from Camilla Crouch, that we send
a letter indicating Board agreement. But after several questions were
raised about the meaning of this County request and about the authority
of the Board to give such an approval the motion was tabled. We will
attempt to have Library representation at the scheduled meeting between
City and County officials to consider further the arrangements needed
for the new County facilities.
Ms. Harrison announced that the Library has been named one of the
page 2
Minutes of July 30, 1990
beneficiaries in the will of Edward A. Yeater, to the extent of
approximately $17,000. A motion by Charges Kirchen, seconded by
Carol Phillips, to authorize President Bobbye Hay to sign any
necessary waiver of protest in the probate proceedings was passed
unanimously.
Camilla Crouch reported briefly on Library publicity, noting
especially a long article on the children's summer program written
by Mim Neralich, Library staff member.
President Hay led the lengthy discussion of the 1991 budget, focused
on several optional budgets prepared by Director Harrison and the
Library staff. Occupany of the MedArk Building is uncertain but
scheduled for approximately April 1991. This will affect some items
including utilities, cleaning and maintenance, and rental income
from Oaarks Regional Library. One question that arose centered on the
matter of longevity payments to Library employees and whether or not
such payments had been figured into the recently adopted pay matrix.
Budget constraints led to considerable discussion of possible needed
reductions in Library open hours, in book purchases, and in virtual
elimination of the childrenls summer programs (among the few flexible
items in Library expenditures). Board members agreed that a well-planned
publicity campaign may be needrilater to acquaint the public with
possible dangers to Library #00000 services in the face of budget
reductions.
It was agreed that there would be another special meeting on Thursday
August 2, at 4 p.m., to allow further consideration of the 1991 budget
before it is submitted to the City.
The meeting was adjourned at 6 p.gt.
Respectfully submitted,
Foster Park, Secretary
