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HomeMy WebLinkAbout1990-02-12 MinutesBoard, of Trustees: Meeting Fayetteville Public Library February 12, 1990 Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen, Foster Park, Carol Phillips; Library Director Linda Harrison; Ozarks Regional Director Karen Duree; Fayetteville Library staff member June Jefferson President Bobbye Hay called the meeting to order at 4:00 p.m. The minutes for the regular January 8 meeting were approved as circulated. Library Director Harrison commented briefly on the Statistical and Financial reports for January, noting the recent additional counting of attendance at Library programs (school groups and pre-school) and of patron visits during January (by electronic counters). A Question was raised about the seemingly high $270.46 gas bill for the MedArk Building although thermostats have been kept low. Delayed receipts from Washington County and Ozarks Regional Library have come in early in February. Ms. Harrison called attention to an ambiguity in the present personnel policy about accrued vacation time for staff. The Board agreed that the intended meaning show be that accrued vacation may not be accumulated to exceed two (2) employment years worth of vacation time. It was further agreed that vacation time for ongoing employees must.. be taken as such since compensation in salary in lieu of vacation is not permitted. In accordance with present personnel policy the Board approved unanimously a motion by Camilla Crouch, seconded by Carol Phillips, that June Jefferson be allowed brief time irregularly (about 12 hours every few weeks) to attend a statistical course that develops her skills in Library record keeping and accounting. Ms. Harrison further noted that Tom Madland is currently working to eliminate several problems that have arisen in the overdue computer program. There may be a possible $60041000 cost to correct the difficulties. It was further decided that President Hay should sign the contract with Hall, Ramsey, Sloan & Associates for the staff retirement program. Already included in the present budget, the program continues as in the past. There was a brief discussion about the Library's involvement in the local literacy project, for which $500 has been approved by the Altrusa Club for 1990. In view of the Library's uncertain expansion schedule for this year, certain modifications in the Library commitment are perhaps needed. A motion by Carol Phillips, seconded by Charles Kirchen, that the Library Director write a letter to Altrusa requesting $200 for Laubach readers and $10.00 for training expenses was approved unanimously. page 2 Minutes of February 12, 1990 At a suggestion from Karen Duree, the lease for Ozarks Regional Library will continue as presently written through the year 1990, with future modificationsdependent upon expansion into the MedArk Building. The motion, made by Carol Phillips, seconded by Camilla Crouch, was approved unanimously. An extended discussion of the MedArk Building renovation followed. A grant application forLSCA funds has been submitted, although it is unlikely that we will get the full $150,000 requested. Therefore it is still quite uncertain how much money will be available for 1990 changes. A memorandum, "MedArk Building Up -Date, Febr'y 12, 1990," prepared by Linda Harrison and Karen Duree, noted the various options for Library changes, with various advantages and disadvantages for each. Option 4, which proposes the moving of Ozarks Regional Library and the Genealogy Department into the upper level of the MedArk Building appeared to be the best choice. There is a possibility of amending the grant proposal to ask funds only for renovation of the MedArk Building, with funds for the present Library to be decided: later. In any event., discussions with the architects will continue. Ms. Harrison reported that the Library, like most other City of Fayetteville units, has been asked to reduce its budget request2for 1990 operating costs from City funds by 10% (7% less than funds in 1989). Capita]. improvement allocations would apparently not be affected. Although it is hoped that some or all of that reduction can be negated, we must now plan for Seduced income. President Hay's suggestion that the Budget Committee meet on Tuesday, February 13, 9:00 a.m., and the full Board on Wednesday, February 21, )uOO p.m., to consider budget reductions was accepted. The meeting was adjourned at 5:15 p.m. Respectfully submitted, Foster Park, Secretary