HomeMy WebLinkAbout1990-01-08 MinutesBoard of Trustees Meeting
Fayetteville Public Library
January 8, 1990
Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen,
Foster Park, Carol Phillips; Library Director Linda
Harrison; Ozarks Regional Director Karen Duree; Fayetteville
Library staff member June Jefferson; architects Newton
Hailey, Jr.., and Laleh-Amirmoez; Sid Norbash, City of
Fayetteville
President Bobbye Hay called the meeting to order at 4:00 p.m., and
the Board proceeded immediately to a discussion of the Medark
Building renovation, especially as it may be affected by Washington
County plans for the First South Building purchase and development.
Architects Hailey and Laleh-Amirmoez summarized briefly various:
recent discussions between Washington County and City of Fayetteville
officials regarding possible development of the First South Building,
particularly as that might be best coordinated with other governmental
facilities in the nearby area. Dior additional details see the meeting
notes, provided by Ms. Laleh-Amirmoez, dated January 8, 1990, and
included as part of these minutes.] Because additional parking is
needed for county sertices, at least one plan proposes: a parking deck
between the present First South parking lot and the Medark Building,
with abandonment of the alley now separating the two. One proposal
suggests a parking deck 62 feet wide that would approach within
10-12 feet of the roof overhang of the Medark Building.
A brief adjournment allowed all present to view -the sites in question.
Board members were unanimous in their feeling that a parking deck
within 12 feet of the Medark Building would be a serious encroachment
upon Library facilities, both (1) for immediate use, aesthetic
appearance, and safety, and (2) for possible future expansion.
The other matter of immediate concern was the proposed grant appli-
cation to be made for LSCA federal funds through the Arkansas Library
Association for library renovation. Such a proposal, for a possible
maximum $150,000 of matching funds, would:be submitted through Ozarks
Regional Director Duree. Such grant money, if obtained, would allow.
for needed improvements beyon4 the present "bare -bone&► $120,000
projected by the City of Fayetteville for 1990 Medark renovation. A
motion by Carol Phillips, seconded by Charles Kirchen, that we apply
for the maximum $150,000 grant, combining improvements for both the
Medark Building and the present Library building (with allotments
between the two to be decided later), was approved unanimously.
Library directors Harrison and Duree will work with the architects in
preparing a grant proposal to meet the January 12 preliminary proposal
deadline.
Architect Hailey briefly summarized his understanding of the day's
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Minutes of January 8, 1990
discussions, and at 5:10 p.m. Mr. Hailey, Ms. Laleh-Amirmoez, and
Mr. Norbash left the meeting.
The minutes for the regular December 11, 1989, Board meeting were
approved as circulated. Library Director Harrison briefly commented
on the Statistical and Financial reports for December, noting
particularly the increased circulation for the year 1989. It was
decided that the Library funds balance sheet and a statement of
revenues and expenditures (but not a detailed trial balance report)
be sent regularly to key City of Fayetteville officials, including
City Board members. President Hay further noted the need to keep
Medark Building utilities in a separate account for the present.
By unanimous vote the following officers were elected for 1990:
Bobbye Hay --President
Foster Park --Vice President and Secretary
Carol Phillips --Treasurer
Charles Kirchen--member, of the Budget Committee
President Hay noted that the present three-year lease: with the Ozarks
Regional Library will expire on February 28. Further discussion of this
matter will continue at the February Board meeting. The uncertainties
about the move into the Medark Building may necessitate temporary
lease extensions month by month for the present.
The meeting was adjourned at 5:30 p.m.
Respectfully submitted,
Foster Park, Secretary
Fayetteville Library Expansion/Renovation
Fayetteville, Arkansas
,'
L4aeting Notes
Date: 08 January 1990
Attending: Library Board Members, Sid Norbash, Newton Hailey, Jr.,
Laleh-Amirmoez
These minutes reflect the portion of the meeting during which the architects
and Mr. Noorbakhsh were present.
I. Library board members decided to apply for LSCA fund for the maximum
allowable, which will include expansion and renovation of MedArk building
for the Regional Library and Renovation of existing library to utilize
spaces currently used by Regional Library. Architects to meet with Linda
Harrison and Karen Duree to review the application for January 12th deadline
- the actual allocation of funds for each project will be decided when
funding is approved. (This meeting took place 01-09-90).
II. Options on expansion of the MedArk building were discussed - Architects
suggested expansion to the south was more suitable considering the
structural layout of the building.
III. Library board members expressed concern about construction of a parking
deck at MedArk's west parking lot: Their main concerns were - natural light
for the building, aesthetics of the complex, expansion possibilities,
-';equate parking spaces, and delivery drop-off area exclusively for the
dArk building. Another concern includes the safety of the parking lot if
it becomes an access to Dickson Street for vehicles coming from south side.
They would prefer not to provide a direct access on foot from deck area to
MedArk's parking level.
IV. Library to work with City on acquiring land parcels as they become
available to the south of existing library for future expansion.
V. Architects to study options for reducing cost of library projects and
make available drawings as the parking studies progress to the board members
for input and review.
Please advise architect if any additions and/or corrections.
cc: Bobye Hay, Carol Phillips, Foster Park, Charles Kirchen, Cam Crouch,
Karen Duree, Linda Harrison, Sid Norbash, Judge Charles Johnson, Bob
Kelly
LA/mlh
