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HomeMy WebLinkAbout1989-12-11 MinutesBoard of Trustees Meeting Fayetteville, Public Library December 11, 1989 Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen, Foster Park, Carol Phillips; Library Director Linda Harrison; Ozarks Regional Director Karen Duree; Fayettevi ie Library staff member June Jefferson President Bobbye Hay called the meeting to order at 4.:00 p.m. The minutes for the regular November 13 meeting and the special November 15 and November 20 meetingswere approved as circulated. Library Director Harrison reported briefly on the Statistical and Financial reports, noting especially the increased circulation over that for 1988. Salaries and benefits are somewhat over budget because of unanticipated health insurance premium increases. The in-house survey conducted during November indicated that approximately two books= are used within the Library for every book circulated. Electronic attendance counters at the doors are now up and operating. Board member Park reported briefly on the closing of the Medark Building purchase by the City, ftvember 22. Director Harrison noted that archi- tect Newton Hailey, chosen by the City for remodeling, has contacted both her and Ozarks Regional Director Duree, especially about deadlines that have been set for planning and for possiblegrant applications. Apparently the Hailey firm will plan the remodeling on both the Medark building and the present Library building. President Hay will get in touch with Bob Kelly and Scott Linebaugh of the City administration to determine how possible grant applications can be best worked out. It has also been decided by the City that the Library should pay for utilities for the Medark building during 1990 despite a budget that did not include that cost. A motion by Foster Park, seconded by Charles Kirchen, that President Hay send letters of appreciation to Dr. Mashburn and Dr. Burnside, owners of the Medark Building, for their exceptional cooperation and willingness to assist the Library in the Medark acquisition, was passed unanimously. Diredtor Harrison reported on computer use by Fayetteville staff during the past several months, especially by staff member Jefferson, including: general ledger statements, an overdue program, new book listings, in- house survey records, acquisition records, and work processing. The computer is doing what was hoped for, and many staff members now feel comfortable with it. A new plan by the City to move from a step -grade system to a merit plan for salary increases was then discussed at some length. The City recognizes that the older step -grade plan may be more appropriate for a relatively small staff, and Director Harrison indicated that she preferred to keep the present system. A motion by Carol Phillips, seconded by Camilla Crouch, to continue our present system of salary determination was approved unanimously. President Hay reported on a recent discussion with Scott Linebaugh of page 2 Minutes of December 11, 1989 the City administration about our sending regular Library reports to City officials as a way of providing systematic information about the Library, its activities and problems. The regular Statistical and Financial reports, as well as other special summary reports, would be sent for each City director as well as: for selected City manggement personnel. Foster Park's motion, with a second by Charles Kirchen, that we submit such reports on a regular basis was approved unanimously. President Hay further reported that discussions have begun (now that voters have approved the purchase of the First South building for a new county courthouse)between the City and Washington County about the possibility of using some of the parking space at the Medark Building for courthouse needs. President Hay has been invited to a December 19 meeting that will discuss informally some kind of joint City -County agreement about parking needs. After she requested Board opinions about such agreements, most Board members expressed strong opposition to any encroachment on the Medark property that might jeopardize future; use, especially possible needed building expansion. In other brief announcements President Hay noted that the November Arkansas Library Associatioh Newsletter had come and offered to share it with any who are not members of the ALA. Money from the City for capital improvements (remodeling) will come separate from regular budget distributions and will be accounted for separately. The final 1990 budget, it is hoped, will be approved by the City Board sometime in January. Treasurer Carol Phillips reported the following current balances, in certificates of deposit: First Federal of Arkansas $32,327.86 ยป tt tt n 2500. 00 tt it n tt (McLucas) 10,000.00 First Federal Savings & Loan 15,123.79 These accounts, maturing now in March and June, all draw relatively high interest. Despite difficulties in savings and loan associations in recent years, the Board agreed that insurance protection was adequate and saw no reason to shift funds to other depositories. Treasurer Phillips also reported the following additional balances: First National Bank (memorial account) $1528.03 9 9 tt (checking) 1761.86 tt it tt (McLucas Fund) 80,021.78 The meeting was adjourned at 5:10 p.m. Respectfully submitted, Foster Park, Secretary