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HomeMy WebLinkAbout1989-12-11 MinutesBoard of Trustees Meeting
Fayetteville, Public Library
December 11, 1989
Present: Board Members Camilla Crouch, Bobbye Hay, Charles Kirchen,
Foster Park, Carol Phillips; Library Director Linda
Harrison; Ozarks Regional Director Karen Duree; Fayettevi ie
Library staff member June Jefferson
President Bobbye Hay called the meeting to order at 4.:00 p.m. The
minutes for the regular November 13 meeting and the special
November 15 and November 20 meetingswere approved as circulated.
Library Director Harrison reported briefly on the Statistical and
Financial reports, noting especially the increased circulation over
that for 1988. Salaries and benefits are somewhat over budget because
of unanticipated health insurance premium increases. The in-house
survey conducted during November indicated that approximately two
books= are used within the Library for every book circulated. Electronic
attendance counters at the doors are now up and operating.
Board member Park reported briefly on the closing of the Medark Building
purchase by the City, ftvember 22. Director Harrison noted that archi-
tect Newton Hailey, chosen by the City for remodeling, has contacted
both her and Ozarks Regional Director Duree, especially about deadlines
that have been set for planning and for possiblegrant applications.
Apparently the Hailey firm will plan the remodeling on both the Medark
building and the present Library building. President Hay will get in
touch with Bob Kelly and Scott Linebaugh of the City administration
to determine how possible grant applications can be best worked out.
It has also been decided by the City that the Library should pay for
utilities for the Medark building during 1990 despite a budget that
did not include that cost. A motion by Foster Park, seconded by Charles
Kirchen, that President Hay send letters of appreciation to Dr.
Mashburn and Dr. Burnside, owners of the Medark Building, for their
exceptional cooperation and willingness to assist the Library in the
Medark acquisition, was passed unanimously.
Diredtor Harrison reported on computer use by Fayetteville staff during
the past several months, especially by staff member Jefferson, including:
general ledger statements, an overdue program, new book listings, in-
house survey records, acquisition records, and work processing. The
computer is doing what was hoped for, and many staff members now feel
comfortable with it.
A new plan by the City to move from a step -grade system to a merit
plan for salary increases was then discussed at some length. The City
recognizes that the older step -grade plan may be more appropriate for
a relatively small staff, and Director Harrison indicated that she
preferred to keep the present system. A motion by Carol Phillips,
seconded by Camilla Crouch, to continue our present system of salary
determination was approved unanimously.
President Hay reported on a recent discussion with Scott Linebaugh of
page 2
Minutes of December 11, 1989
the City administration about our sending regular Library reports
to City officials as a way of providing systematic information about
the Library, its activities and problems. The regular Statistical and
Financial reports, as well as other special summary reports, would
be sent for each City director as well as: for selected City manggement
personnel. Foster Park's motion, with a second by Charles Kirchen, that
we submit such reports on a regular basis was approved unanimously.
President Hay further reported that discussions have begun (now that
voters have approved the purchase of the First South building for a
new county courthouse)between the City and Washington County about the
possibility of using some of the parking space at the Medark Building
for courthouse needs. President Hay has been invited to a December 19
meeting that will discuss informally some kind of joint City -County
agreement about parking needs. After she requested Board opinions about
such agreements, most Board members expressed strong opposition to any
encroachment on the Medark property that might jeopardize future; use,
especially possible needed building expansion.
In other brief announcements President Hay noted that the November
Arkansas Library Associatioh Newsletter had come and offered to share
it with any who are not members of the ALA. Money from the City for
capital improvements (remodeling) will come separate from regular
budget distributions and will be accounted for separately. The final
1990 budget, it is hoped, will be approved by the City Board sometime
in January.
Treasurer Carol Phillips reported the following current balances, in
certificates of deposit:
First Federal of Arkansas $32,327.86
ยป tt tt n 2500. 00
tt it n tt (McLucas)
10,000.00
First Federal Savings & Loan 15,123.79
These accounts, maturing now in March and June, all draw relatively
high interest. Despite difficulties in savings and loan associations
in recent years, the Board agreed that insurance protection was
adequate and saw no reason to shift funds to other depositories.
Treasurer Phillips also reported the following additional balances:
First National Bank (memorial account) $1528.03
9 9 tt (checking) 1761.86
tt it tt (McLucas Fund) 80,021.78
The meeting was adjourned at 5:10 p.m.
Respectfully submitted,
Foster Park, Secretary