HomeMy WebLinkAbout1989-01-09 MinutesBoard of Trustees Meeting Fayetteville Public Library January 9, 1989 Present: Board Members: Dorothy Bowen, Bobbye Hay, Charles Kirshen, Foster Park, Carol Phillips; Library Director Linda Harrison; Ozarks Regional Library Director Karen Duree President Bobbye Hay called the meeting to order at 4:00 p.m. Leighton Rudolph, recently -elected president of The Friends of the Fayetteville Public Library, was recognized as a visitor. The minutes for the regular December 12 meeting and for the special called meeting on December 27 were approved as circulated. Library Director Harrison reported briefly on the circulated Statistical Report for December, noting that overall circulation and new registrations for the year 1988 were about the same as for 1987. The Financial Report reflects expenses for perimeter lights and furnace repairs. She further noted that for the year the Library is very close to 1988 budget allocations on most items. The new computers are now listed under fixed assets. In response to a question about the low charges to the public for the use of the meeting room, Director Harrison will gather total figures for 1988 use to assist future discussion. Director Harrison also noted a possible cash flow problem in meeting January expenses because of the: $50,000 taken from -Library funds to negotiate the Medlrk Building purchase. The $6o5.41 bill for Chairs to go with the computer tables will come out of the McLucas Fund. President Hay reported on the negotiations. for the Med Ark Building and on the late December meeting of the City of Fayetteville Board that approved the arrangements. The Library's $50,000 (taken from accumulated operating funds, not McLucas bequest funds) is being used as an option to buy within one year, with another $310,000 to be paid from City of Fayetteville funds if voters approve a bond issue that includes that building need. Although some Library Board members were concerned about the relatively high option cost --with at least the possibility that $50,000 will be spent and the MedArk Building still not obtained within the time limit --the City of Fayetteville officials felt this arrangement a practicable one. Because of probable delays in a bond election, the chances of our obtaining and completing the remodeling of the MedArk Building within 1989 are remote. Ozarks Regional Director Duree emphasized the need for sufficient funding to reinforce completely the flooring in -the MedArk Building for heavy book loads. The Board further recognized the difficult problem of raising purchase funds if the City bond issue is not approved by voters. The following officers for 1989 were elected: Bobbye Hay, President; Foster Park, Vice President and Secretary; Carol Phillips, Treasurer; Charles Kirchen, member of the Budget Committee. page 2 Meeting of January 9, 1989 The Video Cassette Policy, prepared by Library staff, was presented, with discussion following about some of the problems posed in circulating video cassettes. A motion by Carol Phillips to approve the written policy, seconded by Foster Park, was passed unanimously. Leighton Rudolph, President of the Friends, made brief remarks and extended an invitation to attend board meetings of the Friends (third Thursdays at 5:00 p.m.). President Hay indicated that Friends board members would be particularly welcome at our regular monthly Monday meetings. In further business there was brief discussion about the need for future publicity,, especially for the new video collection and for bond issue support. Director Harrison reported on bids for custodial service. After some discussion of differences in services to be rendeted the Library, Charles Kirchen moved (seconded by Dorothy Bowen) the acceptance of the bid from Southland Cleaning Services of Springdale of $1225 per month, the apparent low bid. Contract arrangements will be on a month -by -month basis at least at the beginning. The meeting was adjourned at 5:20 p.m. Respectfully submitted, Foster Park, Secretary