HomeMy WebLinkAbout1989-01-09 MinutesBoard of Trustees Meeting
Fayetteville Public Library
January 9, 1989
Present: Board Members: Dorothy Bowen, Bobbye Hay, Charles Kirshen,
Foster Park, Carol Phillips; Library Director Linda
Harrison; Ozarks Regional Library Director Karen Duree
President Bobbye Hay called the meeting to order at 4:00 p.m. Leighton
Rudolph, recently -elected president of The Friends of the Fayetteville
Public Library, was recognized as a visitor. The minutes for the regular
December 12 meeting and for the special called meeting on December 27
were approved as circulated.
Library Director Harrison reported briefly on the circulated Statistical
Report for December, noting that overall circulation and new registrations
for the year 1988 were about the same as for 1987. The Financial Report
reflects expenses for perimeter lights and furnace repairs. She further
noted that for the year the Library is very close to 1988 budget
allocations on most items. The new computers are now listed under fixed
assets.
In response to a question about the low charges to the public for the
use of the meeting room, Director Harrison will gather total figures for
1988 use to assist future discussion. Director Harrison also noted a
possible cash flow problem in meeting January expenses because of the:
$50,000 taken from -Library funds to negotiate the Medlrk Building
purchase. The $6o5.41 bill for Chairs to go with the computer tables
will come out of the McLucas Fund.
President Hay reported on the negotiations. for the Med Ark Building and
on the late December meeting of the City of Fayetteville Board that
approved the arrangements. The Library's $50,000 (taken from accumulated
operating funds, not McLucas bequest funds) is being used as an option
to buy within one year, with another $310,000 to be paid from City of
Fayetteville funds if voters approve a bond issue that includes that
building need. Although some Library Board members were concerned about
the relatively high option cost --with at least the possibility that
$50,000 will be spent and the MedArk Building still not obtained within
the time limit --the City of Fayetteville officials felt this arrangement
a practicable one. Because of probable delays in a bond election, the
chances of our obtaining and completing the remodeling of the MedArk
Building within 1989 are remote. Ozarks Regional Director Duree
emphasized the need for sufficient funding to reinforce completely the
flooring in -the MedArk Building for heavy book loads. The Board further
recognized the difficult problem of raising purchase funds if the City
bond issue is not approved by voters.
The following officers for 1989 were elected: Bobbye Hay, President;
Foster Park, Vice President and Secretary; Carol Phillips, Treasurer;
Charles Kirchen, member of the Budget Committee.
page 2
Meeting of January 9, 1989
The Video Cassette Policy, prepared by Library staff, was presented, with
discussion following about some of the problems posed in circulating
video cassettes. A motion by Carol Phillips to approve the written
policy, seconded by Foster Park, was passed unanimously.
Leighton Rudolph, President of the Friends, made brief remarks and extended
an invitation to attend board meetings of the Friends (third Thursdays
at 5:00 p.m.). President Hay indicated that Friends board members would
be particularly welcome at our regular monthly Monday meetings.
In further business there was brief discussion about the need for future
publicity,, especially for the new video collection and for bond issue
support.
Director Harrison reported on bids for custodial service. After some
discussion of differences in services to be rendeted the Library, Charles
Kirchen moved (seconded by Dorothy Bowen) the acceptance of the bid from
Southland Cleaning Services of Springdale of $1225 per month, the
apparent low bid. Contract arrangements will be on a month -by -month basis
at least at the beginning.
The meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Foster Park, Secretary