HomeMy WebLinkAbout1988-12-12 MinutesBoard of Trustees Meeting
Fayetteville Public Library
December 12, 1988
Present;: Board Members: Dorothy Bowen, Bobbye Hay, Charles Kirchen,
Foster Park; Library Director Linda Harrison; Ozarks
Regional Library Director Karen Duree
President Bobbye Hay called tne meeting to order at 4:00 p.m. The
minutes for the regular November 14 meeting were approved as circulated.
Library Director Harrison commented briefly on the previously -circulated
Statistical Report, then noted particularly the large expenditures for
books included in tne November Financial Report. She further noted a
recent meeting with City of Fayetteville purchasing agent Perry and the
assistant city engineer in connection with their inspection of the MedArk
Building. Their objections to any enclosure of the atrium were of
particular significance in planning use of that building.
President Hay reported on her recent discussion with Scott Linebaugh of
the City administration. Three problems in connection with the possible
acquisition of the MedArk Building now present themselves: (1) a second
appraisal (required by law) is necessary (2) the lo*d-bearing capacity
of the floor needs to be checked; and (3) funds from sale of bonds will
probably not be available until well into next year.
Director Harrison noted that the city engineers indicate that $100:000
ought to cover renovations in the MedArk Building but that will leave
nothing over for renovations needed in the present Fayetteville Library
building after departments are moved. The Bhilding Committeeof the
Board (now cnaired by Charles Kirchen) was asked to investigate the
possibility of obtaining grant money for the renovation. Friends of the
Fayetteville Public Library may also be asked to help in raising
necessary funds.
Ms. Harrison announced that the new Library computer system has arrived
and a start has been made in getting familiar with its operation. There
will be a need for providing staff time for learning. The total cost is
$10,039.58, which includes an accounting package and start-up supplies.
The first priority will be in setting up over -due notices, then accounting
procedures (in which President Hay has offered to help). Ms. Harrison
requested $1060.16 for work desks from McRoy and McNair and further noted
the need for two adjustable work chairs at approximately $300 each. A
motion by Foster Park, seconded by Dorothy Bowen, to pay the computer
bill and additional furniture bills from the McLucasfund was approved
unanimously.
Charles Kirchen moved, seconded by Dorothy Bowen, the following
resolution: Resolved that the monies remaining from the McLucas bequest
after purchase of computer equipment be designated for buildings and
improvements, including furniture. The resolution was unanimously
adopted.
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Meeting of December 12, 1988
Director Harrison reported on the planned Christmas and New Year's
closing of the Library. She briefly discussed the necessary budget
revisions as a result of the City's across-the-board cuts of b%. The
retirement of Mrs. Keith at the end of this year will apparently
cover all but $3317 of the needed reduction. The fixed assets inventory
is mostly completed except for calculating the shelving portion of
that inventory.
There were no new break-ins this past month. One of the previously -
stolen checks was forged and cashed by TGA but will not be charged to
the Library. The culprit has apparently been identified.
Only one bid was received fbr janitorial service beginning in 1989, a
bid from the same maintenance firm now furnishing the service. After
some discussion and a consensus that other custodial services be
contacted for possible bids, Charles Kirchen moved, with a second from
Dorothy Bowen, that the single new bid be rejected. The motion was
approve'. unanimously.
The question was raised about fees for non-resident Library users. A
motion by Dorothy Bowen, seconded by Charles Kirchen, that the Fayetteville
Library follow the policy of the Ozarks Regional Library in charging
as $10.00 yearly feewas unanimously approved.
The meeting was adjourned at 5:15 p.m.
Respectfully submitted,
Foster Park, Secretary
