HomeMy WebLinkAbout1988-05-09 MinutesBoard of Trustees Meeting
Fayetteville Public Library
May 9, 1988
Present: Board Members Dorothy Bowen, Bobbye Hay, Charles Kirchen, Foster
Park, Carol Phillips; Library Director Linda Harrison;
Ozarks Regional Library Director Karen Duree
President Bobbye Hay called the meeting to order at 4:00 p.m.
for the regular April 11 meeting were approved as circulated.
Treasurer Carol Phillips reported that as of May 1 our checking account
balance in First National Bank was $1916.28 and that the Memorial Fund
balance was $513.56.
The minutes
Library Director Harrison distributed and commented briefly on the
Statistical and Financial reports for April, noting particularly the problem
of entering Blue Cross/Blue Shield employee contributions that have not yet
been billed. Director Harrison further noted that June Jefferson, recently
hired for the authorized secretary -bookkeeper position, began work today.
The special summer position being advertised has drawn five applicants so
far. The final accounting and remaining funds from the Mclucas: estate have
not yet been released but should be available soon.
A motion by Dorothy Bowen, seconded by Charles Kirchen, authorizing Secretary
Park to sign (for the Board) the dental coverage contract already approved
by the City of Fayetteville, was unanimously approved.
Director Harrison commented briefly on and displayed a copy of the new
°"trlashington County Revisited" poster, but the Board declined to recommend
its purchase. Ms. Harrison further requested that the usual late summer
closing of the Library for workshops and other necessary staff work be
scheduled for August 29 -September 5. A motion by Carol Phillips, seconded
by Charles Kirchen, to authorize the suggested dates was unanimously
approved. After a discussion of the Libraky's fall amnesty period forgiving
fines: --which has created occasional problems of people waiting for the
amnesty, thereby keeping books out for a long time --a motion (made by Carol
Phillips, seconded by Dorothy Bowen) to allow the amnesty period to be set
at the discretion of the Library Director was passed unanimously.
Director Harrison noted that the scheduling of part-time staff members
during the fall closing is sometimes a problem. It was the opinion of the
Board that part-time staff who cannot come in at all during the regular
day workshop schedules should not be paid but might take accumulated
vacation time then.
Ms. Harrison noted that the regular staff meeting of April 15 was mostly
a review of Library procedures.
Bobbye Hay gave a brief report about the April 20 meeting of the Auto-
mation Committee. The Committee agreed that any kind of full automation is
not possible in the foreseeable future, but that a sm em providing word
processing, patron overdue lists, spread sheet financial record keeping,
and the like would be extremely desirable. The need to coordinate what the
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Meeting of May 9, 1988
Fayetteville Library plans with the recently -installed Ozarks Regional
Library system was recognized. Ozarks Regional Director Duree strongly
urged sticking with IBM and/or IBM compatible equipment. There will be
a visit soon to Springdale Library to inspect its recently -4 lled
computer.
Dorothy Bowen briefly reported for the Space Utilization Committee, which
met on May 2 to consider the problems and expenses involved in converting
the Library meeting room to genealogy library use. After considerable
discussion and attempts to anticipate the major difficulties in conversion,
the Committee allocated various investigations among its members and will
meet again soon. Ms. Bowen also reported briefly about recent efforts to
obtain more publicity for the Library, particularly TV coverage for the
summer children's programs.
President Hay announced that she has received no further news about possible
purchase by the City of the adjoining Pediatric Building.
In connection with the recent CPA audit report of the Library Presiderib Hay
called particular attention to the findings on page 2 of the covering letter
of January 20, 1988, regarding the lack of an inventory of fixed assets.
The Board discussed ways of meeting this particular point of criticism/
suggestion. The City of Fayetteville inventory system may furnish some
guidelines.
It was noted that the regularly -scheduled June 13 meeting of the Board
conflicts with other plans by several Board members. A motion by Charles
Kirchen, seconded by Carol Phillips, to change that meeting to June 6, at
4:00 p.m., was unanimously approved.
The meeting was adjourned at 5:05 p.m.
Respectfully submitted,
Foster Park, Secretary