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HomeMy WebLinkAbout1988-04-11 MinutesBoard of Trustees Meeting Fayetteville Public Library April 11, 1988 Present: Board Members Dorothy Bowen, Bobbye Hay, Charles Kirchen, Foster Park, Carol Phillips; Library Director Linda Harrison; Ozarks Regional Library -Director Karen Duree President Bobbye Hay called the meeting to order. at 4:00 p.m. Newly - appointed Board member Charles Kirchen was introduced; in turn all con- tinuing Board members and the two Library directors introduced themselves. The minutes for the regular March 14 meeting were approved as circulated. The Treasurer's report was postponed because the books are still at the auditor's. Library Director Harrison distributed and commented briefly on the Statistical and Financial reports for March. She noted that circulation for March was up a bit from 1987, but that circulation for the first quarter as a whole was down slightly. In the Financial Report the entry for Equipment Maintenance was for piano tuning, and the entry for Professional Services was for management of the Library retirement fund. Reports on monthly Library staff meetings will be added regularly for the information of the Board. The part-time secretary -bookkeeper position is still being advertised; some applications have already come in. Two problems in personnel policy were noted by Director Harrison. Compen- sation for the one-hour staff meeting, the Board agreed, falls under the second sentence under "Attendance . . ." on p. 2 of the written Personnel Policy. The second, the problem of a compensatory day off if a holiday falls on a day the employee is normally off, creates some difficulties with job -share employees; theDirector will meet with job -share people to work out an equitable solution, and no Board action is required now. Director Harrison noted that Faith Lane has offered to do a mural for the Children's Department if the Library will pay for the paint. Because Ms. Lane's work comes highly recommended, Carol Phillips moved, with a second from Foster Park, that the Board authorize this work and the expenditure. The motion passed unanimously. Discussion followed about possible computer needs for the Fayetteville Library, now that Ozarks Regional Library is installing a data base bibliographical system and interlibrary loan terminals. Director Harrison noted that we particularly need a program for overdue materials and for spread sheet data. It was agreed that President Hay will chair a committee to investigate computer needs. Board Member Park, Director Harrison, and staff member Hartsell will serve on that committee. Director Duree also agreed to be available for consultation. Director Duree reported on the campaign for the one mill tax restoration. About 500-600 letters have been sent out requesting support. The steering committee will meet again on April 18 for further planning. The Board discussed various ways by which additional publicity can be generated for the one mill tax campaign, including additional TV spot announcements, page 2 Meeting of April 11, 1988 civic club appearances, and development of a slide presentation. It was noted again that we need to get additional publicity for regular Library activities, including National Library Week and the children°s programs. Dorothy Bowen was appointed by President Hay to work with Director Harrison on getting additional publicity. The Board then turned to the possible conversion of the auditorium -meeting room to meet pressing space needs, especially if the Pediatric Building cannot be made available for Library expansion in the near future. In conversations and written communications with city officials, including. Mayor Johnson, President Hay has learned that no purchase of the Pediatric Building is possible within the next year and a half. Although the Board recognizes the difficulties (for Library programs as well as for non.. Library users) of converting the auditorium to other uses, the need for additional Library space is very great. Dorothy Bowen will chair a committee to investigate possible changes and financial costs of such conversion. Other members are Board member Park, Director Harrison, and Library staff members Donovan and Keith, Ozarks Regional Director Duree presented the problem of the need for an additional telephone line to serve the new computer operations in her area. A new underground conduit needs to be installed since all lines to the Library building are now in use. It was noted that the Fayetteville Library itself may need additional lines in the near future. A motion by Foster Park, seconded by Carol Phillips, to authorize half of the expense of such an addition up to a maximum of 11250 (Ozarks Regional library paying the other half), was passed unanimously. The meeting was adjourned at 5:40 p.m. Respectfully submitted, Foster Park, Secretary