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HomeMy WebLinkAbout1987-09-12 MinutesBoard: of Trustees Meeting
Fayetteville Public Library
(Meeting held at 548 E. Ash Street)
October 12, 1987, 4:00 p.m.
Present: Board Members Dorothy Bowen, Bobbye Hay, Foster Park, Carol Phillips,
Margaret Salassi; Library Director Linda Harrison; Ozarks Regional
Director Karen Duree
President Bobbye Hay called the meeting to order at 4:00 p.m. The minutes for the
regular September 14 and the special September 21 meetings were approved as mailed.
Library Director Harrison circulated and discussed the Statistical and the Financial
reports for September. She noted that circulation for the month and for the year
to date is slightly above that for 1986. Total new registrations for the year are
also up over 1986. The expenditure for the airconditioner replacement (1835.00)
is listed under Fixed Assets on the Financial Statement. The $407.40 payment to
Franklin & Son (under Building and Grounds) is for necessary caulking around.
building windows. The Director also noted that the McLucas gift, reported last
month, is unrestricted; presumably the Board can determine its use.
The asbestos removal in the Library building is proceeding on schedule. The
Director noted that preparations by staff members went well before final closing
of the main portion of the building. Library staff work is proceeding according
to assignments made earlier by the Director. There have apparently been few
problems for the Ozarks Regional staff except for some noise from air monitoring.
Ozarks Regional staff has had fewer patron inquiries than expected.
Director Harrison disttibuted copies of the proposed 1988 budget, which is 15-17%
over the current 1987 budget. The book budget is increased significantly, especially
in view of the recognition that Fayetteville total holdings are not growing as
needed. Because the book budget has often been tapped for unexpected, emergency
expenditures in other areas, the 1988 budget has a new provision for unexpected
repair, replacement costs. Regional Director Duree raised the possibility of
changing to the category of municipal rates for SWEPCO electrical costs as a way
of reducing expenditures. Carol Phillips moved, with a second from Margaret
Salassi, that the proposed budget be approved. The motion carried unanimously.
The Library budget is due in for preliminary city consideration on Wednesday,
October 14.
After considerable general discussion of possible uses for the McLucas gift
Dorothy Bowen moved, with a second from Carol Phillips, that some system of Library
automation -computer control (including financial -accounting programs to keep track
of funds, investments, and expenditures) receive first priority. Recognizing the
need to investigate first the various possible systems, the Board postponed any
decision on definite commitment of funds. President Hay appointed the following
committee to study the possibilities and to report back at some future date:
Margaret Salassi, Chairman; Dorothy Bowen; and Director Harrison.
The Board next considered the problem of the now inoperable building elevator.
Three separate firms have made inspections, and prices quoted range from $12,000
to $15,980 for repairs, $25,000 to $30,000 for a new elevator. Consultation with
page 2
Meeting for October 12, 1987 (continued)
the city administration is obviously needed to set up specifications in preparation
for taking bids. The Library will clearly be without elevator service for several
months at a minimum. Margaret Salassi's motion, with a second from Carol Phillips,
that the Library Director be authorized to draft a letter to the City about elevator
need passed unanimously.
Director Harrison reported that two members of the Church of Jesus Christ of
Latter -Day Saints have offered to help develop and to help staff (on a volunteer
basis) the Library genealogy section. The Board noted the possible benefits from
access to other genealogy holdings and from additional staffing but recognized
the legal questions that may be raised about doubtful church -state interactions.
No formal Board action will be taken until additional information is available
and possible legal advice secured.
A request from the Sertoma Club for a speaker on the Library for October 21 has
come as a result of the Chamber of Commerce news bulletins. Director Harrison
hopes that staff member Donovan can make that talk.
Secretary Park called attention to the written statement of evaluation for Director
Harrison which he had prepared after the meeting of September 14. All members of
the Board agreed to sign that statement. The original signed copy was turned over
to Ms. Harrison and a copy will be placed in her personnel file.
There will be budget conferences with the city within the next few days. Board
member Phillips indicated that she is available to accompany Director Harrison
whenever desirable.
The meeting adjourned at 5;25 p.m.
Respectfully submitted,
Foster Park, Secretary