HomeMy WebLinkAbout1987-05-11 MinutesFayetteville Public Library Board of Trustees Meeting May 11, 1987 at 4:00 p.m. Present: Mrs. Bobbye Hay, Mrs. Carol Phillips, Mrs. Salassi, Mrs. Bowen, Ms. Harrison and Mrs. Duree. Mrs. Hay called the meeting to order at 4:00 p.m. The minutes of the previous meeting were approved as mailed. Ms. Harrison presented the statistical report noting that circulation is down again for the month as compared to this month last year and that fines increased. This was the first month of new rate for fines. Items noted on the financial re- port were adjustments made in the 1987 Budget column to reflect accurate amounts from Ozarks Regional Library and Washington County and in the amount to be paid for health insurance. For the month, part of the $990 in gifts included $500 from the National Endowment for Humanities and $300 from the Friends of the Library to be added to the previous $200 received from the Sons of the American Revolution toward a $1000 grant for the Constituional Bicentenniel. The (325.75) for health insurance reflects the amount withheld from gross salaries but not yet paid to Blue Cross Blue Shield. The amounts under Professional Services are for the X-rays and their interpretation. It was reported that three sections of the circulation desk for the Children's Department are set up and in operation. There are no reports on the X-rays as yet. The Board accepted the 1986 Audit and noted its comments, specifically the need for an inventory. The letter mentioned in last month's minutes was addressed to Marilyn Johnson, rather than to the entire City Board: The Library Board expressed that it was an excellent letter and that they were happy that it had been addressed as such. There was a good response. The public now knows that the Library Board has been responsible aobut getting the ceiling repaired. Don Bunn said specifications should be on the street by July with construction to begin in September. There is nothing that we can do until the contract is awarded. There is no money in the budget to move us. Ms. Harrison's impression was that Mr. Bunn knew that the books would have to be moved and that is was the responsi- bilty of the City, not the library, to move, fund the move and store. It was noted that this might be a good time for the equipment/furniture inventory. According to Mr. Bunn, all upholstered furniture, drapes and carpeting will have to be re- placed. We still do not know if books will be allowed to be checked out during the construction or whether they can be returned afterwards without being vacuumed. So, there are still no specifications written but hope to have construction in September. Preparations for the Summer Reading Program are well under way. Logan Goodwin and Mary Loots are taking the presentation to the schools and Channel 29 has come to film an advertisement. Upcoming staff changes include J. C Gauldin in Adult Services who will resign May 29th to move to Little Rock and Patti French who will resign at the end of June to move to Clarksville. Ads will run for the position held by Patti French and for the position held currently by Jenifer Yarnelle. The Board discussed that it was proper to move a part-time person to full-time without advertising because it is done "in-house". This year the library participated in the Dickson Street Spring -Fest for the first time. We showed the film, "Maltese Falcon" and had public story hours. Mrs. Phillips reported that it is not necessary to have smoke alarms in public buildings with no 24 hour service. If there are extra smoke alarms, the fire marshall will install them if that is his recommendation. President Hay reported that according to Dr. Hay's Management Class we have a need for publicity. Therefore, Mrs. Hay is establishing a speakers' bureau and asked that all Board members be aware of any opportunity to speak to groups in an attempt to generate support for the millage vote in November 1988. Ms. Harrison will provide a fact -sheet and mail to all Board members to help inform them of sources of our funding, uses of that funding, etc. The State Library Board has said that they will give libraries until the 1988 General Election to restore their library millage to one mill or they will become ineligible to receive state funding. Ms. Harrison was instructed to set up a staff meeting to discuss the millage situation. President Hay wants staff participation on the speakers' bureau with compensatory time for outside time spent on this activity. Mrs. Duree suggested putting together a slide show for people to use in their presentations and offered to loan us a camera for that purpose. In a discussion about returning to weekly meetings to complete personnel policies, it was suggested that Wednesday, May 27th, all members meet at 9:00 a.m. and work until it is completed. All members are to check their calendars to see if this is convenient. After the Board completes its work, it will be given to the staff for their comments and suggestions, then returned to the Board for approval. Motion for adjournment was introduced by Mrs. Phillips with a second from Mrs. Bowen. The meeting adjourned at 4:50 p.m. Respectfully submitted, Margaret Salassi, Acting Secretary