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HomeMy WebLinkAbout1987-01-12 MinutesBoard of Trustees Fayetteville Public Library Meeting: 4:00 p.m., Monday, January 26, 1987 Present: Board Members Bobbye Hay, Foster Park, Carol Phillips, Margaret Salassi; Library Director Linda Harrison; Ozarks Regional Director Karen Duree. Director Harrison presented to the Board members copies of management study research materials and conclusions compiled by Dr. Robert Hay's management class. Minutes of the December, 1986 meeting were approved as mailed. Director Harrison presented the attached statistical and financial reports. She pointed out that registrations increased to 3,392 in 1986 from 3,196 in 1985, although circulation declined. The large miscellaneous item in Petty Cash came from a $894.36 Blue Cross/Blue Shield refund and a payment of $136.53 from Elizabeth Danley for Blue Cross/Blue Shield. Utility expense for 1986 was more than 10% higher than budgeted. Receipt of bills for the User Survey was not complete at 12/31/86; costs will be less than the $600 budgeted. Genealogy statistics, submitted by Librarian Keith and reported by Ms. Harrison, were: 3,424 patrons, 736 volunteer hours. The patron figure is on a usage basis and includes duplication of persons. However, some persons do no register. No further communication has been received on the sexual discrimination charge. Director Harrison reported that current and former employees were contacted about having free chest x-rays. Nine persons requested X-rays, ten declined. Elizabeth Danley will send a bill for her chest X-ray and inter- pretation. Director Harrison and Ozarks Director Duree reported the CareerTracks Seminar was " a day well spent." The session was an intense presentation on dealing with different personalities. It is the opinion of attorney Bill Bassett that Library employees are city employees. Copies of corroborative materials from April, 1975 Board minutes, and October 24, 1984 letter from City Attorney Jim McCord, and an article from the July 28, 1959 Northwest Arkansas Times are attached. Census microfilm rental cost to the Library has been reduced from $3.75 to $2.50 plus 50(t mailing fee. Margaret Salassi presented a motion, seconded by Foster Park, to reduce the census microfilm rental fee for library patrons to $3.00 effective immediately. The motion was approved unanimously. No further information has been received about the timing of asbestos removal from library ceilings. Director Harrison will check with city officials again. The Board discussed lease renewal with the Ozarks Regional Library at the $23,100 amount stated in the budget, payable in monthly amounts of $1,925.00 each. Because the timing, procedure, and cost of the asbestos removal are unknown, the Board decided to add the following line to the lease: "In the event of a move, expenses will be negotiated." The lease will be offered for a three-year term. Director Harrison reported that the city permits time -and -a -half compensatory time for more than forty hours of work in a week. Treasurer Phillips submitted the attached Book Endowment Fund report for the period October 20 - December 31, 1986. The Memorial balance is $125.13. In response to letters received by Board members from the Children's Librarian who has resigned, the Board authorized Director Harrison to invite her and the staff member mentioned in the letter to appear at the next Board meeting. The next Board meeting was set for February 9 at 4:00 p.m. At that time the Board will consider setting a different monthly schedule. The meeting adjourned at 5:35 p.m. Respectfully submitted, Bobbye S. Hay, Secretary Board of Trustees Fayetteville Public Library Called Meeting, 1:30 p.m., Tuesday, January 27, 1987 Present: Board Members Bobbye Hay, Foster Park, Carol Phillips, Margaret Salassi; staff member Mary Loots and her husband; Director Linda Harrison; staff member Cathy Whitney. The Board met at the request of Mrs. Loots to hear her version of Children's Library personnel problems. Mrs. Loots stated that she intends to continue in her position. After the Loots' left the meeting, Cathy Whitney appeared before the Board to provide additional information. The Board thanked the staff members for their presentations. No action was taken. The meeting adjourned at 3:00 p.m. Respectfully submitted, Bobbye S. Hay, Secretary