HomeMy WebLinkAbout1986-12-08 MinutesBoard of Trustees Fayetteville Public Library Meeting December 8, 1986 Present: Board Members Bobbye Hay, Lois Miller, Foster Park, Carol Phillips*, and Margaret Salassi; Library Director Linda Harrison; Ozarks Regional Library Director Karen Duree. * arrived 4:30 p.m. The meeting was called to order at 4:00 p.m. Minutes of the November meeting, which were mailed to Board members, were approved with the following corrections from Foster Park: Book sale receipts were $2,158.49. The increase in receipts was 67%. Receipts for the year should exceed $5,000.00 The agenda was amended to add Library Director's reports. Library Director Harrison presented the attached financial and statistical reports. She explained that the $136.53 miscellaneous Petty Cash expenditure includes a contribution to Blue Cross Blue Shield insurance from a staff member; the $837.93 furniture item under Operations is for chairs; the $66.78 Master Lease item under Operations is for phones. The decrease in circulation from 1985 was described by Ozarks Director, Karen Duree, as typical of experience in the area. The attached final budget approved by the City of Fayetteville was reviewed. It is based on a 5% increase over 1986, with a 2% longevity bonus for personnel. The first phase in by-laws development was reported to be complete. A revised format will be provided for review. Director Harrison reported that a charge of sexual discrimination has been filed against the library. At this time there is no action the library need take. A discussion of chest X-rays for personnel indicated that a list of employees must be obtained, with signatures of those declining to have X-rays. Employees who are no longer on the staff must be notified by letter; a copy of the letter will be kept in the employee's file. Dr. Thomas Miller has volunteered to serve as the physician requesting and reviewing the X-rays. Margaret Salassi made the following motion; Foster Park provided the second: The budget expenditures shall be adjusted to cover the necessary cost of chest Z -rays with a corresponding decrease in Books (Publications 044) line item of the budget. The procedure is to be a maximum of $40 per indivudual and instituted as soon as possible. The motion was approved uananimously. Director Harrison reported the library will be closed on December 24, 25, and 31 and January 1. Director Harrison presented a request for the Library Director to attend a one- day seminar sponsored by Career Tracks Seminar on How to Get Results with People. The cost of $48 would come from the 1986 travel and training miscellaneous budget. Carol Phillips made a motion to approve the request; Margaret Salassi provided the second. The motion was approved unanimously. Carol Phillips reported on space available for library use during the ceiling repair procedures. First South has 4,000 square feet available at $11 per square foot, annually; the cost includes utilities and janitor service. The Safeway building would provide 17,000 square feet at $3,500 a month, plus utilities and janitor services. The Board discussed the problem of organizations who use the auditorium also using, or giving the impression of using, the library name as sponsoring organization. Foster Park made the following motion; Bobbye Hay provided the second: The following sentence shall be added to instructions for auditorium use: Under no circumstances is any organization to be considered sponsored by the Fayetteville Public Library without prior written authorization from the Board of Trustees. The motion was approved unanimously. The Board heard a presentation from Bobbye Hay on the need for clarifying the library status as a part of (or not a part of) the City of Fayetteville corporate structur After discussion the Board decided to request a legal opinion from an att.r no ey. The meeting adjourned at 5:05 p.m. Respectfully submitted, yiL Bobbye S. Hay, Secretary