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Home My WebLink About1986-10-20 MinutesFayetteville Public Library Board of Directors Meeting October 20, 1986 Present: Directors Bobbye Hay, Carol Phillips, and Margaret Salassi; Linda Harrison, Director; Karen Duree, Director of Ozarks Regional Library System; Lynaire Hartsell, Reference Librarian. This meeting was postponed from October 13 when a quorum could not be assembled. The meeting was called to order by Secretary Bobbye Hay substituting for President Lois Miller who was unable to be present. Director Harrison presented the attached statistical and financial reports. She pointed out that utility expenses were down from the most recent months and probably will not be greatly in excess of budget by year end. She reported that no budget directives had been received from the City although there was rumor of budget activities in other City offices. The attached report on the summer reading program was reviewed. The 704 participants set a record. Certificates for participation have been de- livered to the schools. Director Harrison expressed her appreciation for the service of Amy Abbott who was a paid staff member during the summer. Director Harrison reported a moving cost estimate from Winter Moving of $17,000 - $20,000. This includes $6,000 for boxes, handling the Ozarks Regional books and equipment, and would require packing by the staff. The asbestos removal service would dust. Rental space for temporary storage would be about $10 per square foot per month. Because no reason- ably firm dates for the asbestos removal service are yet known, discus- sion with the First Methodist Church was postponed. Director Harrison reported on her investigation of the possibility of obtaining staff chest X-rays. The County Health Department does only tubercular X-rays. Washington Regional Hospital would require a doctor's prescription and need to send the X-rays to that doctor. Further investi- gation with the Radiology Clinic will be made. Dr. Hay's management class had no report to submit. On a motion from Bobbye Hay, seconded by Margaret Salassi, the Board agreed to move discussion of long range plans to the end of the meeting. The following personnel announcements were made: Sandra Sanders will replace Elizabeth Danley as Children's Librarian. Steve Smith, Board Member, has submitted a letter of resig- nation which was sent to the City Clerk. Director Harrison presented a request for a replacement typewriter at a cost of about $800. The typewriter in the Director's office would require about $250 repair costs to make it usable. A review of budgeted items for fixed assets indicated that a $900 floor burnisher and $400 wet vacuum will not be needed because they are provided by the janitor service. Carol Phillips made a motion, seconded by Margaret Salassi, to reallocate budget funds to permit the purchase of a typewriter. The motion was approved unanimously. Requests for use of the library auditorium were presented for an autograph party and sale of a science fiction book and for a Christmas auction. A review of the rules for auditorium use indicated they were not clear for commercial usage although the intent was to avoid such use. Carol Phillips made a motion to amend the Rules and Regulation for Use of the Library Auditorium to insert after "...to the general public" under Item 2 the sentence: Personal commercial use is restricted to library related organizations. Margaret Salassi provided the second. The motion was approved unanimously. Revised copies of the rules will be made available. The requests for use which had been submitted were denied. Director Harrison presented a request from the staff that the approved Veterans' Day holiday be substituted for a holiday on the Saturday after Thanksgiving. Margaret Salassi made a motion that the request be granted, with a second by Bobbye Hay. The motion passed unanimously. The following announcements were made: Friends of the Library Annual Meeting - 6:30 p.m. Friday, October 25 Preview Sale - 7:00 - 8:30 p.m. Friday October 25 Book Sale - 9:00 - 3:30 Saturday, October 25 State Library Association Meeting - October 26-28, Little Rock Linda Harrison, Genie Donovan, and Sandra Sanders will re- present the Fayetteville Public Library. Ozarks Regional Library Fall Workshop - 10:00 - 2:30 November 14 Theme: Services Other Than Books. Because Steve Smith had resigned it was necessary to elect a new treasurer. Bobbye Hay nominated Carol PHillips. Margaret Salassi provided the second. Carol Phillips was elected unanimously. Bobbye Hay made a motion to appoint Lois Miller and Carol Phillips to the Budget Commettee. Margaret Salassi provided the second. The motion was approved unanimously. In the absence of Lois Miller, Bobbye Hay presented the attached Book Endowment Reprot which shows $1,513.99 available for expenditure from the regular checking account. The Board recommended that Director Harrison submit book orders promptly. A discussion of possibleby-law provisions was held with input from all Board members and the director. Copies of suggested by-laws will be presented at the November meeting. The meeting adjourned at 5:35 p.m. Respectfully submitteq, Bobbye S. Hay, Secretary