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Home My WebLink About1986-04-14 MinutesBoard of Trustees Fayetteville Public Library Meeting: 4:00 P.M., Monday, April 14, 1986 Attendance: Board Members: Bobbye Hay, Jane House, Margaret Salassi, Steve Smith; Linda Harrison, Library Directors Carol Wright, Ozarks Regional Library; Staff Members: Elizabeth Danley, Genie Donovan, Nor Jones, Mary Loots, Susie Walker, Cathy Whitney; Cecilia Butt, former staff member. President Salassi opened the meeting by introducing Don Bunn, City Engineer, who explainedthe procedures being followed in investigating asbestos in library ceilings and the plans for repairing ceiling damage. Tests indicate a 2 per cent asbestos content in ceiling installed in 1961; 9 per cent outer layer content and 8 per cent inner acoustic layer asbestos content in ceilings installed in 1968. Ceilings of the 1978 addition were not tested because by that year asbestos was not permitted in interior building materials. The asbestos material is well bound up in the ceiling material. Water damage has agravated the sit- uation to some degree. Air tests of both floors should be received April 15. Unofficially, experience shows no significant asbestos in the air for similar asbestos-related ceilings. EPA rules command removal of materials with an asbestos content higher than 1 per cent. A list of contractors approved for asbestos removal has been prepared by the Department of Pollution Control. Depending on the results of the test, Don Bunn will recommend encapsulation or removal. Ceiling damage will be repaired right away; full removal may be done over two or three years. The cost may be considerable (1100,000 to as much as ")400,000) and will include complete clearance of the building and clean- ing of the books. Mr. Bunn will make a written report available seven to ten days after test results are known. In response to questions, Mr. Bunn told the audience that EPA and OSHA stan- dards for the eight hour work day are 2,000,000 fibers per cubic meter. The city is not regulated by OSHA; contractors are. He agreed to look into whether or not chest x-rays are recommended for personnel and possible financing by the city. (It is beleived liability insurance for the library is covered by the city insurance.) Asbestosis takes five to forty years to appear. The library will be closed from two weeks to forty-five days, probably one floor at a time. Books will be safe to use after the cleaning procedure. He suggested not handling water damaged materials until they are tested. No effect is estimated for the casual library visitorL Names of contractors for the construction and additions and brands of materials used can be investigated. Staff members asked questions about service during the repair and replacement closing and expressed a desire for medical information. The Board reaffirmed the procedures approved for the planned one-week closing. Possible employment in non -exposed work during the closed period will need to btplanned. The Board agreed to arrange for medical information to be provided for the staff. The Board and staff thanked Don Bunn for his informative presentation. After the staff and Don Bunn left at 5:00 P.M., the Board continued asbestos- related discussion. Steve Smith advised Board members that they cannot per- sonally be held responsible. It was agreed that Don Bunn should be asked about the possible effect of a new leak if the encapsulation procedure is followed. Work with area and school libraries which may need to absorb library user ser- vices during the closed period was suggested as possible employment for the staff. Jane House agreed to contact the County Health Department for medical recommen- dations and a meeting with the staff. Linda Harrison was directed to identify contractors for library construction. Old Business: Director Harrison submitted statistical and financial reports. The decline in book use was not material on a percentage basis and was attributed to the weather. The library survey is in process. Activity will continue into the fall. Apparently this survey is the first in the State of Arkaisa.s. Carol Wright suggested that a copy be sent to the State Library. Interviewing for the genealogy position is continuing. The microwave oven and stand were purchased at a cost of 205.86. The Furniture Fund now has a balance of. 16,326.94.. The new phone system has been installed at a net cost of 159.48--175 less a 115.52 credit. New Business: The following officers were elected unanimously: Officer Nominator Second Lois Miller, President Margaret Salassi Jane House Bobbye Hay, Secretary Jane House Steve Smith Steve Smith, Treasurer Jane House Margaret Salassi Director Harrison reported that Blue Cross /Blue Shield rates are up, though still within the budget. She distributed copies of the Audit Report and the Endowment Fund financial report. A request to display a quilt (to be raffled) in the large case at the lib- rary entrance was presented.. The consensus of the Board was that no fund rais- ing exhibits should be accepted.. Director Harrison presented an offer from Mrs. Keith to buy some unused white iron furniture. Steve Smith made the motion that the furniture be de- clared surplus and be given to Mrs. Keith, providing she agrees to have it hauled away. Bobbye Hay provided the second. Belva Clark, of the Dickson Street Fair, will have a Wheel of Fortune. She contacted Director Harrison for permission to contribute the funds received to the Children's Library. Steve Smith moved that the Director be authorized to accept unrestricted cash gifts. Jane House provided the second. Long Range Planning presentations were postponed until the May meeting. The meeting adjourned at 5:35 P.M. Respectfully, 2 A41. Bobbye S. Hay Secretary Board of Trustees Fayetteville Public Library Meeting: 4:00 p.m., Monday, April 1I, 1986 AGENDA Joint meeting with Don Bunn, City Engineer and staff to discuss the ceiling asbestos. The meeting will be taped for staff members who must be on duty during the meeting. Old Business: Report on new genealogy position Report on microwave oven purchase Long-range planning Yew Business: Election of officers