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Home My WebLink About1986-01-13 MinutesBoard of Directors Fayetteville Public Library Meeting: January 13, 1986 4:00 P.M. Present: Bobbye Hay, Jane House, Margaret Salassi:; Director Linda Harrison; Carol Wright, Ozarks Regional Library. Minutes were approved as mailed. Director Harrison presented the statistical and financial reports attached. The statistical report shows decreases in actividty from 1984, though library usage seems to be up. There seems to be more use of microfilm, references, etc. for which statistics are not kept. An amount of " 258.80 was expended for the genealogy gate. Director Harrison reported that the 1986 budget request was approved by the city as submitted. Periodic funds based on the budget should be received in January or February. Don Bunn is to imspect the library ceiling for the city to prepare bid data. The additional personnel position was approved. The Board agreed that 1986 pay increases should begin with the January 31 payroll. Possible hours for the part-time position for genealogy were dis- cussed in relation to current personnel assignments and volunteers avail- able. Genealogy hours will be established by Director Harrison. Until they are set, a temporary sign indicating available hours will be used. Spring "break" (March 17-22) was established as the period of closing for ceiling repair. The city staff has been notified to indicate this period in the request for bids. Staff may take vacation time or time off without pay. Maintenance operations for the book return box, mail, etc. will require some personnel time to be arranged by Director Harrison. Board relationship with personnel was discussed. Director Harrison indicated that she discussed Board meetings with the staff and makes reports available. In addition, Director Harrison was asked to arrange a brief presentation from an individual staff member at each Board meeting so that members may get to know the staff. Director Harrison presented a request from Historical Enterprises, Inc. for an endorsement of a Washington County history. The Board decided they cannot endorse a private firm. A report on the Book Endowment Fund was presented. Director Harrison reported that approximately 12,500 in orders for reference and genealogy material have not been received. The Board agreed that copies of the Book Endowment report should be provided to the reference librarian, the children's librarian, and the genealogy librarian. Director Harrison reported that the children's department had received about 4-',800 in restricted gifts in December. During 1985 the following book purchases were made (approximate figures): Children's books, 11,560; General Interest books, '11,490; Reference books, 15,800. Additionally, the library is provided with one copy of every children's book bought by the Ozarks Regional Library. The Board agreed that an agenda for the upcoming meeting should be sent out with munutes of the last meeting. The secretary will draw up the agenda. No official by-laws for the library Board are available. Discussion of by-laws will be placed on the February agenda. President Salassi agreed to clarify the status of member Hugh Longino so that proper notification may be made to the city. Carol Wright, Ozarks Regional Library, announced that a book exhibit will be held the week of April 21 sponsored by the Fayetteville School District library supervisor and the Ozarks Regional Library; 500 books will be on display. The meeting adjourned at 5:00 P.M. Respectfully submitted, me,c Bobbye S., Hay, Secr Lary Board of Directors Fayetteville Public Library Meeting: January 13, 1986 4:00 P.M. Present: Bobbye Hay, Jane House, Margaret Salassi:; Director Linda Harrison; Carol Wright, Ozarks Regional Library. Minutes were approved as mailed. Director Harrison presented the statistical and financial reports attached. The statistical report shows decreases in actividty from 1984, though library usage seems to be up. There seems to be more use of microfilm, references, etc. for which statistics are not kept. An amount of ~ 258.80 was expended for the genealogy gate. Director Harrison reported that the 1986 budget request was approved by the city as submitted. Periodic funds based on the budget should be received in January or February. Don Bunn is to imspect the library ceiling for the city to prepare bid data. The additional personnel position was approved. The Board agreed that 1986 pay increases should begin with the January. 31 payroll. Possible hours for the part-time position for genealogy were dis- cussed in relation to current personnel assignments and volunteers avail- able. Genealogy hours will be established by Director Harrison. Until they are set, a temporary sign indicating available hours will be used. Spring "break" (March 17-22) was established as the period of closing for ceiling repair. The city staff.has been notified to indicate this period in the request for bids. Staff may take vacation time or time off without pay. Maintenance operations for the book return box, mail, etc, will require some personnel time to be arranged by Director Harrison. Board relationship with personnel was discussed. Director Harrison indicated that she discussed Board meetings with the staff and makes reports available. In addition, Director Harrison was asked to arrange a brief presentation from an individual staff member at each Board meeting so that members may get to know the staff. Director Harrison presented a reeuest from Historical Enterprises, Inc. for an endorsement of a Washington County history. The Board. decided they cannot endorse a private firm. A report on the Book Endowment Fund was presented. Director Harrison reported that approximately 12,500 in orders for reference and genealogy material have not been received. The Board agreed that copies of the Book Endowment report should be provided to the reference librarian, the children's librarian, and the genealogy librarian. Director Harrison reported that the children's department had received about "800 in restricted gifts in December. During 1985 the following book purchases were made (approximate figures): Children's books, 11,560; General Interest'books, 7;1,490; Reference books, "5,800. Additionally, the library is provided with one copy of every children's book bought by the Ozarks Regional Library. The Board agreed that an agenda for the upcoming meeting should be sent out with.munutes of the last meeting. The secretary will draw up the agenda. No official by-laws for the library Board are available. Discussion of by-laws will be placed on the February agenda. President Salassi agreed to clarify the status of member Hugh Longino so that proper notification may be made to the city. Carol Wright, Ozarks Regional Library, announced that a book exhibit will be held the week of April 21 sponsored by the Fayetteville School District library supervisor and the Ozarks Regional Library; 500 books will be on display. The meeting adjourned at 5:00 P.M. Respectfully submitted, y� 2 Bobbye SHay, Secidetary