HomeMy WebLinkAbout1970-05-04 MinutesMinutes for Feb 99 1970
The Board of Trustees of the Fayetteville Public Library held its
regular monthly meeting on Mondayq February 99 1970, at 4 p.m*
in the Board Room. Present: Board Members Mr. Webb Williams, Mr. Ted
Wylieq Mrs. Charles B. Murplzy, and Mr. E.L. Rudolph; Librarians,
Mrs. Carol Wright and Mrs. Grace Keith.
Mr. Williams reported that he had received a bill of $248.00 from
John E. Mahaffey Associates for a topographical survey of the east
side of the library property for easements and drainage. The bill
was approved for payment from the building fund.
Mr. Williams reported that his negotiations with Remington Rand
had resulted in a lowering of the bid price on end—pieces so that
the total bid amounted to $5999.73• The bid bond has been received.
Mrs. Keith presented the attached circulation report for the month
of January.
Mrs. Wright advised the board that the bid for furniture did not
include the expense of moving into the new addition and suggested
that book trucks might be borrowed from the University.
Mrs. Wright then notified the Board that the lease of the Regional
Board expires2 2771 and that a proposal for renewal had been
requested by 7y/70-
Mrs. Wright suggested that upon the completion of the new wing
the library staff cease renewing loans via telephone and that the
loan period be extended to three weeks. Approved.
Mrs. Wright distributed copies of the ALA's "Freedom to Read" and
"Library Bill of Rights" to the members of the Board.
Mrs. Murphy presented the financial report for January and suggested
that the contingency fund ($1500) actually be carried as a separate
account rather than as an accounting fiction. Approved.
The Board adjourned at 4:55 P•m•
Zi
tes for March 9, 1970
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The Board of Trustees of the Fayetteville Public Library held its
regualr monthly meeting on Monday, March 9, 1970, at 4 p.m, in the
Board Room. Present were: Board Members Mr. Webb Williams, Mrs. Charles
Be Murphy,. Mr. Ted Wylie, and Mr. Leighton Rudolph; the Fayetteville
Public Libra±r was represented by Mrs. Carol Wright and Mrs. Grace
Keith. Mr. Warren Seagraves attended as architect for the addition
to the library building.
Mr. Seagraves reported on the comparable qualities of carpeting and
vinyl covering both for the extension and for replacement. After some
discussion the Board accepted the recommendation of Mr. Seagraves
that vinyl be used and directed/requested Mr. Seagraves to choose
the appropm5 ate color.
Mr. Seagraves then reported that Fort Smith Glass Co. estimated the cost
of a window -washer's door at over $500; Harding Kendall estimated $200
after completion of the current construction. We wait,
Mr.
Seagraves then estimated a period
of
six weeks
as the time necessary
for
completion of the new addition to
the
library
building.
Mrs. Keith called the attention of the Board to the necessity of
?eplacing the ballasts in the argon light fixtures. The Board approved
necessary replacements as a part of usual maintenance.
The bill from John E. Mahaffey Associates approved by theBoard on
Feb. 9 was approved by Mr. Seagraves and re -approved by the Board.
( $248 for topographical survey)
Mr. Seagravest present installment of $538 was approved by the Board.
Estiamte No. 4 of the Carter Construction Co. was approved by the
Board upon the recommendation of Mr. Seagraves. The balance due is
now $25,772.67.
A proposal to install a photocopy machine in the library at no expense
to the library was tentatiwvly approved subject to further inquiry by
Mr. Williams.
Mrs. Wright reported that there was a good chance that the Southwestern
Bell Telephone would put a pay phone in the foyer at no cost to the
library and without the requirement of a guarantee. Accepted and
approved by the Board if the offer materializes.
Mrs. Keith reported that boxes, bundles, car,
new equipmetii have arrived and arQ stored in
warned that the schedule is tighter than one
April -reap target date is uncomfortably close
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ons, and stacks of
the auditorium. She
would like since the
to the beginning of the
Mrs. Murphy presented the (attached) treasurer's report.
Mrs. Keith presented the (attached) circulation report.
The Board adjourned at 5:15 p.m.
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for April 139 1970
The. 'rd of Trustees of the Fayetteville Public Library held its
regular monthly meeting on Monday , April 139 1970, at 4 p.m. in the
Board Room. Present were Board Members Mr. Webb Williams, Mrs. Charles
B. Murphy, Mr.. Ted Wylie, and Mr. Leighton Rudolph; the Fayetteville Public
Library was represented by Mrs. Carol Wright and Mrs. Grace Keith.
After the reading of the minutes, Mrs. Keith reported that a photocopying
machine had been installed in the reading room and is being used a great deal.
Mrs. Murphy submitted the monthly and quarterly reports (attached).
After noting the breakage of the front gaslight and being advised to call
the gas company, Mrs. Keith submitted the circulation report (attached).
A general discussion of the probable costs of moving into the new section
resulted in an agreement that Mr. Williams would settle the details of
2
cost and labor with M k.Omohundro, Mr. Seagraves, and Mr. Carter.
Mrs. Wright reported the most recent estimate of the date of completion
a
of construction as May 10-15; she urged Cdr. Williams to prod Mr. Carter
vigorously to enable the staff to have the summer reading program under
way by June 2. Mrs. Wright also reminded the boa -rd that an audit by
a CPA would be necessary. Mr. Willaims was asked to attend to the details.
Mrs. Keith presented a list of needed pieces of equipment which we might
mentioned to interested supporters and potential donors.
Mrs. Wright reported that Wesley Howe had asked if the Library would
display a picture of Mrs. Rosa Zagnoni Marinoni Passarelli Marinoni.
The Board agreed that it might be mounted in the Arkansas Room.
After setting the next meeting for May 4 in order to avoid a conflict
with movers, the Board adjourned at 5 p.m.
Minutes for April 139 1970
r
The Board of Trustees of the Fayetteville Public Library held its
regulasr'monthly meeting on Monday t April 13, 19709 at 4 pima in the
Board Room. Pre2ent were Board Members Mr. 'r'ebb Williams, Mrs. Charles
B. durphy, Mri Ted Wyliev and Mr. Leighton Rudolph; the Fayetteville Public
Library was represented by Mrs. 'Carol Wright and Tubs. Grace Keith.
After the read.Lng of the min}xtes, Mrs. Keith reported that a photocppying
maching had been installed in the reading room and is being used a great deal.
Mrs. Murphy submitted 'the monthly <a.nd quarterly reports (attached).
After noting the bPeaka.ge of the front gaslight and being advised to call
the gas company,/Mrs. Keith submitted the circulation report (attached).
A general discussion of the probable costs of moving into the new section
resulted iii an agreement.. that Mr. Williams would settle the details of
cost and labor with %E:,bmohundro, koro Seagraves' and Mr. Carter.
Mrs. Wright recaorted �
4 e most:-ecc-.nt estimate of the date of com- letib6n
L
A
of construction as iMay.lC®1,3 she urged Mr. Williams to prod Mr. Carter
vigorously to ea4ble the staff to have the summer reading program under
w;:y by Tune 2. .TOrs. Wtii3Ot also reminded the boa;. d that an audit by
a CPA would be .- ecessaVla Mr. Willaims was asked to attend to the detaila.
Mrs. Keith preoented,,a list of needed pieces of equipment which we Night
mentioned to interested supporters and potential donors.
Mrso Ifri�ht°reported that XeslOy Bowe had asked if the Library would
dispiay'a picture of Mrs. Rosa Z4gnoni Marinoni Passarelli Ma.rinoni.
The/�I,Boa d agra�Qd that it might be mounted in the Arkansas Room.
After settint ;the, next meeting f-�o�° May 4 in order to avoid a conflict
wi movers 'theBoard ad ourned 'at 5 .m.
The Board of Trustees of the Fayetteville Public Library held its
regular monthly meeting on Monday, May 49 1970, at 4 p.m. in the
Board Room of the Library. Present were Board Members Mr. Webb
t7
Willms, Mrs. C.B.Murphy, Mr. Ellis Shelton, Mr. Ted Wylle, and Mr.
Lei#hton Rudolph. The Library was represented by Mrs. Grace Keith
and Mrs. Carol Wright.
After the reading of the minutes, Mr. Williams presented a service
contract from Arkansas Western Gas for $117. Approved. Mr. Williams
then presented Contractor's Estimate No. 6 ($6060.60) for the new
wing. Approved . Mr. Williams then observed that a consensus of
estimates suggested that construction might indeed be completed
by May 10 and that Mr. Omohundro's crew should be alerted to stand by.
Mrs. Keith reported that after—hours visitations by neighboring
urchins and canines imperiled the lawn. After the comment that
a warning sign would simply provide one of the former with a
souvenir, Mr. Williams suggested that Mr. Omohundro be asked to
A
appeal to the same on the grounds of civic pride and failing
that the parents, still of the former, be requested to help.
Mrs. Keith further announced the reception of a gift of $54.50
for a book truck and two unrestricted gifts amounting to $30.00.
Mr. Williams then commented that the foyer phone remained on
the agenda, that reports of the copying machine suggest grea
,'I� '
popularity by the patrons, and that members of the Board��exert
every effort to publicize the needs of the library to all of
those organizations generally categorized as civic, service,
and public—spirited.
Mr. Shelton presented the report of the Endowment Fund((attached).
Mr. Williams suggested that he arrange a meeting with Judge Lester
to cadge asphalt for the new drive and a conference with City
Manager Wesley Howe to begin negotiations of a new contract with
the Washington County Library.
Mrs. Murbliy submitted the April financial report (attached) and
explained to the Board the esoteric memorandum system of book—
keeping currently in use. Her explanation seemed to prove that
no new system need by considered at this time.
Adjourned 4:58 p.m.
The Board of Trustees of the Fayetteville Public Library held its regular
monthly meeting at 4 p.m. on Mondays June 89 in the Auditorium. All meikibers
except Mr. Shelton were present.
Mrs. Keith reported a malfunction of the air—conditioner and a clogged drain
to which Mr. Williams said he would direct the attention of Mr. Seagraves.
Mrs. Murphy reminded the Board that a CPAP preferably serving gratuitouslyg
would be needed for the closing of the construction contract, and volunteered
to seek same.
After the reading of the minutes there was a general discussion of the
dog—children—lawn problem, but not action was deemed necessary.
Mr. Williams reported that Judge Lester had agreed to pave the parking lot.
Mrs. Keith reported gifts (attached)9 cost of moving (attached)9 circulation
(attached), and enrollment of 572 in the summer reading program.
Mrs. Wright reported tfle non—delivery of one steel shelf overlooked by the
supplier, the general acceptance of the new non—renewal policyg and the
necessity for supporting the construction of a State L^dbrary Building
by means of measures to be voted on in the November election.
Mr. Wylie suggested that the contractor be asked to re—affix the Freedom Shrine
that had been removed during construction.
Mrs. Murphy raised the question of work table vs. periodical storage in the
former Board Roomq a question left for determination later.
Mr. Wylie and Mr. Rudolph brought up the question of the integrity of the
Arkansas Room and urged its maintenance as a separate identity.
Mrs. Murphy presented the financial report (attached) and noted that the
City of Fayetteville was delinquent in its current payment; she also asked
for clarification of the Regional Library's share in the Arkansas Western Gas
Companies service contract. Mrs. Wright informed her that it was not shared.
Mr. Williams noted that there was as yet no pay phone in the foyer.
Mrs. Wright explained the budgeting of tax fund from Washington and Crawford
Counties as background for future negotiations with the Regional Library for
space in the Fayetteville Public Library.
Adjourned 5:25 p.m.
The Board of the Fayetteville Public Library met in the Auditorium at 4npm
on Monday, July 13. The usual attendance, with the exception of Mr. Shelton,
was duly recorded.
Mrs. Wright and Mr. Ti+IIIiams reported the receipt of $1917 for No. 9 of the
Federal payments and Mr. Williams reported two gifts, a memorial of $25 from
Mr. Paul Sullins in memory of Mrs. G.T.Sullins and $25 from the Northside
Rotary Club for additional equipment.
Mr. MI liam.s reported that he had received a request for the balance of
Mr. Seagraves fee of $511; Mrs. IIright pointed out that by law final
acceptance of the construction must precede such payment.
The minutes were read without comment.
Mrs. Murphy happily noted that Dr. Doris Cook had generously agreed to
audit the books without charge to the Board.
Mr. Rudolph moved that the collection formerly housed in the Arkansas Room
be re -assembled or re -constituted under the direction of Mrs. Keith with the
help and advice of whomever she deemed expert and willing to assist. Passed.
Mrs. Murphy raised an alarm about the new budget, pointing out that such matters
as the withholding tax, the increase in OASI taxds, and the staggering increase
in the electric bill for the past month should be considered carefully.She then
presented the monthly financial report (attached) and the quarterly financial
report (attached). A
Mrs. Murphy queried the Board about the use of the Auditorium for a Book Fair
to be sponsored and administered by the local PTA. Unanimous approval by
the Board.
Mrs. Murphy suggested that the disposition of the former Board Room -workshop
be re-examined$ both collectively and individually, before the next meeting.
Mrs. Keith expressed unhappiness with the erratic behavior of the air-conidition$
equipment but noted that repairs made on July 10 seemed to have corrected
the situation. Mr. Wylie asked if the problem could have caused the enormous
electric bill but found that the gas component had borne the brunt of the hot
weather to date.
Mrs. Keith submitted the circulation report (attached).
Mrs. Mi fight suggested that a list of topics to be taken up with Mr. Seagraves
be drawn up before final acceptance is considered.
Mrs. Wright presented a summary of circulation, registration, petty cash,
and book holdings.
Adjourned 3:20 pm. After adjournment an informal examination of the parking
lot was made by the Board. At the same time Mrs. Wright demonstrated the
parkability of her Datsun under the new wing.
A
The Board of Directors of the Fayetteville Public Library met at 4 p.m.
on Monday, August 10, 1970, with all members present.
Mrs. Murphy distributed the July financial report (attached).
Mr. Williams asked Mrs.
Keith to
ask Mr.
Omohundro to see that the clogged
rainspouts were cleared
of debris
before
the next rains.
The minutes for the meeting of July 13 were read and approved.
Mrs. Keith repeated her earlier list of problems involving the lights,
switches, air-conditioning, etc. and the lack of progress in correction and/or
remedy. Mr. Williams suggested that he maintain a master list of petty
complaints, annoyances, and grievances to be drawn up for correction
before final payment of the contractor.
Mrs. Keith also noted that parallel parking on East Dickson created a
traffic hazard at the dxit from the parking lot, a condition examined
informally by the Board after adjournment.
Mrs. Keith explained the pressing need for an additional clerk -typist
to accommodate the increased patronage of the library and the future
necessity of employing an additional trained librarian before the Board
considers the library's opening additional evening andASunday hours.
The public demand for.such additional hours is not yet clear.
Mrs. Keith then presented the monthly report of circulation, registration,
and petty cash (attached).
Mrs. Murphy gave the July financial report(attached) and observed that
the increased utilities bills posed a present problem and a future fiscal.
threat. The general budget was discussed with the conclusion that the
Board would ask the City for an allocation of $21,000 for next year.
Mr. Williams suggested that the Board ask the Ozark Regional Library
to re -new its contract at the rate of $400 per month for a period not
to exceed three years. Agreed.
Mrs. Wright announced that a workshop for directors and trustees would
be held in Van Buren on Thursday, Sept. 10.
Adjourned 5:15 p.m.
The Board of the Fayetteville Public Library met on Monday, Oct. 19, 1970,
at 4 p.m. in the auditorium. All present exegpt Mr. Ellis Shelton.
The minutes of the last meeting were approved as read.
Mr. Williams reported that the Civic Club desired a standing reservation
of the meeting room and agreed to give notice in case it would not be needed.
In view of past and anticipated future generosity, approved.
Mr. Williams further reported that Judge Lester had had the chat and gravel
spread for the parking area and that the engineer suggested that settling
over tae winter would be desirable.
Mir. Williams presented Mr. Seagraves' final bill of $511, which was approved.
Mrs. Murphy suggested that Mr. Williams and city attorny David Malone hold
up payment of sums owed contractor Larry Carter until the air—conditioning
and heating facilities function satisfactorily. Agreed.
Mrs. Murbhy presented financial reports for the months of August and September
and for the third quarter (attached)p and warned that continued increases
in utilities bills will necessitate shifting of funds for the fourth quarter.
NIr. Wylie, after lamenting the habit of uniformed urchins and occasional
adults of playing football on the sodded lees suggested that the local
police be asked to keep an eye on traspassers. He also suggested that we
try to find a generous and public—spirited citizen who Would donate the
adjacent property to the library for future expansion.
A
Mrs. Keith noted the exhibition of national prize photos in the library and
the temporary display of a temporary picture of Mrs. Marinoni in a temporary
location in the Arkansas room. She also reported gifts of $351.50 for
furnishing, namely a book truck, bulletin board, cabinets, etc. In conclusion
she gave the August and September circulation and petty cash reports (attached).
Mrs. Wright announced that the total book stock amounted to 45,250 volumes.
She asked if the books and equipipent were insured. Mr. Williams averred that
they are. She then prodded the board for the building lease for the Ozarks
Regional Library. Finally she suggested that the Fayetteville Public Library
join the other libraries in the ORL and obtain a reserve charging machine
for the delivery desk at a cost to us of 412.50 per year. Agreed.
Adjourned 5:20 p.m.
E. L. Rudolph, Sec.
The Board of the Fayetteville Public Library met on Monday, Nov. 9 in
the auditorium with all member present.
T he minutes were read and approved.
Mrs. Keith reported that the temporary picture of Mrs. Marinoni had been remov ed.
Mr. Williams reported that Mr. Seagraves had writtenlvIr. Carter urging the
completion of repairs, and presented a bill for chat (204 tons) of 4358.82
from McClinton Brost which was approved.
Mrs. Keith reported that Mr. Omohundro had latched the hatch and out the grass.
Then Mrs. Keith gave the, circulation and petty cash report (attached).
Mr. Williams interjected that he would send Firs. McAlister a list of needments
we would like as donations.
Mrs. Murphy submitted her October report (attached) and commented:
the utilities bills are heavy
our grattitude is owwd "Mrs. Cook for auditing the treasury
out proposed budget (att�lched)
Mr. Shelton presented the report on the book endowment fund (attached).
Mr. Williams reminded the Board that the desirabilty of the property to
the east of the library should be kdpt in mind for Possible expansion.
Mrs. Wright reported an advance payment of 0500 to the Superintendent of
Documents for the standing order, the creation of a new p9sition --
c:ierk—typist--filled by Mrs. Lyndell Guthriey and the holding of a
regional workshop with the state librarian scheduled for Nov. 20.
Mrs. Keith agreed to investigate the possibility of longer hours.
Adjournment at 4:35 was an alleged record.
The Board of tae Fayetteville Public Library met in the auditorium of
the library at ¢ p.m. on Monday, Dec. 21, with all members present.
Mr. Williams reported that the City Board's recommendation for the same
allocation was unfortu4ate and that the City Manager, Mr. Howe, seemed
guardedly hopeful that further revenue measures might extrapolate all
sections of the budget. Furthermore, the county budget, which will be
known no later than Jan. 10, 1971, may increase substantially.
Mrs. Murphy noted that the fourth quarter of the city allocation had not yet
been paid, that Mr. Howe had been notified, and t.,iat unless the funds were
available for expenses now current, fiscal gymnastics would be necessary.
Mrs. Murphy's monthly financial report was given (attached).
Mr. Williams read a request from Mr. Carter for final payment; with the
recommendation of lr. Seagraves, approved. ( 6003.00)
Mr. Williams presented copies of the proposed contract with the Ozark
Regional Library, which called for a monthly rental of �c100.00 plus 1/3
of the electricity and water bills. The contract, to run for three years,
was approved for presentation to the ORL. Inciderital discussion of the
re—location of wiring in the ORL led to the matter's being turned over
to Mrs. Wright.
Mrs. Keith gave the monthly circulation and petty cash report (a-itached).
She also announced the installation of bamboo curtains for the south
windows and the ordering of a reference desk as gifts of the Women's
Civic Clubs as well as the acquisition of two new lights for the juvenile
section. Ob the debit side, she had spotted a leak over the south walkway
which will be kept under observation. With the help of Mr. Wylie she
agreed to dispose of the two large trash barrels rendeded obsolete by the
city's new garbage ultimatum.
Mrs. Murphy suggested Christmas bonuses for the employees of the library
on the city guid1lines. Approved.
Mrs. Keith presented a summary of her investigation of library hours at
the junir high schools, high schools, and public libraries at Rogers,
Springdale, Fort Smith, and Little Rock. In view of the bud„et, the board
decided to continue the discussion later.
Firs. Wright presented the bill from Remington Rand for the furniture, which
has been installed. Approved. ($5997.73)0She suggested that the southwester n
section of Fayetteville had not participated in the summer reading program
as much as other parts of the city and promised to investigate the
possibility of having the rebular program extend if Bates School, the
Boys' Club, or other suitable collaborator(s) could be found in a
contuing search. She also brought up the question of purchasing a microfilm
reader and film of the local papers and selected magazines most frequently
used by students --another continuing project.
Mr. Wylie remarked that the lights in the parking lot had been left on
inadvertently. The location of the switches was settled after a brief
inquiry and apprppiitte economies were promised.
Adjourned 5:20 p.m.
E. L. Rudolph
