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HomeMy WebLinkAbout2007-06-04 - MinutesFAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Meeting Minutes June 4, 2007 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:40 P.M. on June 4, 2007 in Room 111 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Park and Recreation Advisory Board members Colwell, Davidson, Burke, Davis, Biendara, Mauritson, Hatfield and Bitter were present; Park Staff Edmonston, Coles, Wright, Jumper, and Thomas, Trails Coordinator Mihalevich and audience. 1. Approval of May 7th, 2007 PRAB Meeting Minutes PRAB Motion: Davidson moved to approve as written, and Hatfield seconded the motion. Motion passed 7-0-1 by voice vote with Davidson abstaining. 2. Copper Creek Park Land Naming Recommendation: This item was tabled from the May 7 PRAB meeting according to the Naming of Park Facilities Policy that allows for public input during the month the park name is tabled. Parks & Recreation Staff Recommendation: Name the park David Lashley Park. Please see attached document regarding David Lashley. PRAB Motion: Davis moved to accept Staff recommendation, and Burke seconded it. Motion passed 8-0-0 by voice vote. 3. Arkansas Canoe Club Proposal for use of Lake Fayetteville, Bill Herring, President, Northwest Arkansas Chapter Representatives of the Arkansas Canoe Club will be present to discuss a proposal concerning a sport called Boatball at Lake Fayetteville. A presentation about the sport and fee will be presented at this meeting. Parks & Recreation Staff Recommendation: Staff Recommendation will be presented at the PRAB Meeting on Monday, June 4, 2007. Bill Herring did a presentation on Boatball. He says there are approximately 200 members in Northwest Arkansas. It is an activity promoting paddle sports. Many times when members are playing, a crowd gathers to watch them. It promotes boat safety. Mr. Herring would like Boatball to be a recurring event at Lake Fayetteville. The club would like to pay for twenty to thirty members at a time. The Northwest Arkansas Chapter gets most of their funds from the state. They can afford to pay in the $200 to $300 range. Colwell asked if the group had had comments from fishermen. Herring replied that they had had no complaints. Davis asked where they would be playing in the lake. Herring said they would be approximately halfway between walkway and launch ramp. Colwell said that when we charge fees to soccer teams, etc, it's to maintain the grounds. With Boatball only affecting the water area, he would like to propose no fees for members playing the sport, but just the fishermen. He said maybe a couple of cleanup days at the park could be scheduled in the spring and fall, in order for the Boatball members to contribute to the maintenance of the park. Davis asked Herring what fee they were being charged. Herring replied that they were paying the regular day fee. Hatfield inquired as to how often they would play. Herring said one to two times a week, probably between 5:30 and 6:00. Hatfield asked Herring if this area was a good place to play. Herring replied that it was a great place to play. Colwell then suggested that the fee be removed for the members, and that they buy snacks at the boat dock in lieu of the fee. Edmonston said that the snack money revenue doesn't come back to Parks. Wright suggested that this program be treated like a pilot program, and move slowly to work out glitches. Wright then passed out a draft of "Arkansas Canoe Club's Agreement with Fayetteville Parks and Recreation to offer Boatball as a Pilot Recreation Program at Lake Fayetteville". Wright suggested that the group would meet and launch as a group, and go to the part of the lake that was designated for them. After playing, they would then return as a group. There would be no fee for the group. Davis asked how that would be enforced. Wright said the group would enforce it. Herring told them that other people joining the group while a game was in progress have not been an issue in the past, so he is not anticipating a problem. Wright said that if the Park Board approves this request, then he, Edmonston, and Herring would sit down and iron it out. The program for this year would be April through October, and possibly changing to fourteen week intervals. Edmonston then said that Boatball and other sports such as Ultimate Frisbee and baseball clubs fall in the same area. The sports that are in place now are charged $7 per player. PRAB Motion: Davis motioned to approve Boatball as an approved sport at Lake Fayetteville. Mauritson seconded it. Motion passed by voice vote 8-0-0. 4. Mt. Sequoyah Woods Trail Naming Recommendation: Phillip Costello After consultation with the Trails Coordinator, it was determined that names of trails within parks do not have to be approved by the Trails and Sidewalks Committee. Please see attached maps and document regarding the naming of trails in Mt. Sequoyah Woods. Phillip Costello, of Boy Scout Troop 460, would like to rename several trails. Mt. Sequoyah Woods contains a network of trails, some of which lead out of the park onto private property. Because successive owners of the land have given different names to the trails, the map at the trailhead and the signs along the trails are in conflict. This makes it difficult for hikers not familiar with the trails to find their way around the park and avoid private property. He would like to propose (per a map he presented) to rename several trails. After meeting with Staff, trails shown in white on the map should be main trails. The other trails should be secondary trails. Colwell asked how the trails would be remarked. Costello replied that signs and possibly blazes would be used. They would be painted different colors, and would be on posts. Colwell suggested that the signs be put up at least seven feet, so no one would bump them. Davidson asked what we would do with the existing blazers. Costello said they would be removed. Colwell asked how the project would be funded. Costello wasn't sure. PRAB Motion: Colwell motioned that this request be tabled until next month. Mauritson seconded it. Motion passed 8-0-0 by voice vote. Costello is to bring information on how his project will be funded, a list of materials he will need, and anything else he learns about the project to the next PRAB. Additional discussion: Mihalevich commented that in the area that was just discussed -some areas are fairly steep and need drainage. He asked the board if this area was going to be improved, or left as is. Colwell replied that he would like to see some improvement. Bitler said he would like to see trails developed in the area 5. Park Land Dedication Alison Jumper, Park Planner Development Name: Walnut Valley Engineer: Rausch Coleman Owner: Rausch Coleman Homes Location: North of Hwy. 62 on the west edge of the city limits Park District: SW Units: 194 single family units Total Acres: 50 acres Land Dedication Requirement: 4.7 acres Money in Lieu Requirement $ 186,240 Existing Parks: Park land in Walnut Crossing (5 acres) Developer's Request: Money in lieu, administration and design of Walnut Crossing park land development (see letter from developer), and coordination with Trails Coordinator for easement for trail corridor within existing 80' gas easement. Staff Recommendation: Money in lieu, administration and design of Walnut Crossing park land development, and coordination with Trails Coordinator for easement for trail corridor within existing 80' gas easement. Developer's Comments: Justification: The existing park land and trail corridor located within a half mile of the development will adequately serve the recreational needs of the residents. Staff will work closely with the developer on park design. The park design process will follow the City's typical neighborhood park process which includes public meetings and input from the neighbors regarding recreational needs. The master plan must be presented and approved by PRAB and will be developed to the City's standards. Davidson wanted to know if the work would be outsourced. Jumper replied that it would be, because Parks is unable to do it in the timeframe needed. Hatfield wanted to know why Staff was recommending this project. Edmonston replied that the developer wanted to move on. She also said that we would prefer to do the job in-house, but in order to get the project done more quickly; it needed to be outsourced. Hatfield asked what the anticipated design fee would be. Jumper replied that there would be no design fee. Colwell commented that their budget was $186,240, which would mean that the board would have to approve the design. Edmonston said that Staff would be inspecting it. The contractor would submit bids to us, and it would be bid normally. We would have a contract. Also, if all the funds were not used, the unused funds would go back to the Park Quadrant fund. PRAB Motion: Colwell motioned that the Staff recommendation be accepted. Mauritson seconded it. Motion passed 7-1-0 by voice vote, with the no vote given by Burke. 6. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Alison Jumper, Park Planner Davidson Subdivision H2 Engineering Kelly and Randy Davidson North of Township, West of Old Wire Road NW 21 single family units 5.57 acres 0.5 acres Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: $ 20,160 Gulley Park (27 acres) Money in lieu Money in lieu Gulley Park is located within one half mile of this development and will adequately serve the recreational needs of the residents. PRAB Motion: Colwell motioned that we accept the money in lieu. Davidson seconded it. Motion passed 8-0-0 by voice vote. ADDENDUM TO AGENDA: Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Alison Jumper, Park Planner College Ave. Townhomes Bates and Associates Broyles Development East of College Ave, north of Township NE 20 single family units 2.34 acres 0.48 acres $ 19,200 None Money in lieu Money in lieu The land requirement for this development is not adequate for a neighborhood park. Potential for expansion is limited due to surrounding development. PRAB Motion: Biendara motioned that they accept the money in lieu. Mauritson seconded it. Motions passed 8-0-0 by voice vote. 7. Adjournment: Colwell adjourned the meeting at 6:45 P.M. Minutes prepared by Melanie Thomas