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HomeMy WebLinkAbout2007-11-05 - MinutesFAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Meeting Minutes November 5, 2007 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:32 p.m. on November 5, 2007 in Room 326 of the City Administration Building located at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Board members Colwell, Biendara, Hatfield, Davis, Davidson, Mauritson, and Bider were present; Burke was absent. Park Staff Edmonston, Coles, Wright, Jumper, Jones, Thomas and audience were in attendance. 1. Approval of October 1, 2007 PRAB Minutes PRAB Motion: Davis moved to approve as written, and Davidson seconded the motion. Motion was approved 7-0-0 by voice vote. 2. Regional Park Update: Connie Edmonston and Alison Jumper Edmonston said she was having a meeting with the developer to discuss utility plans involving the sewer. Jumper talked to ADEQ about the landfill. They are doing further investigation. For the latest information, go to ADEQ's website at www.adeg.state.ar.us/home/pdssgl/pds.asp. The permit number to enter is 0015-5. Davidson asked if there was any special reason for the research. Jumper said no, it was for general information. Colwell wanted to know what the next step was after the research. Jumper replied that the research would determine whether to take out the vegetation and recap the area or work with what we have. Davis wanted to know who would shoulder the expense. Jumper said that we applied for post closure federal funds to remediate the landfill, but she didn't know the dollar amount. Bitler asked if the utility discussion would be lengthy. Edmonston said that it was moving along. Davis asked if the financing has been approved. Edmonston said as far as she knew it had been approved. The approval has to go through several of the City divisions, such as Planning, Engineering, Water/Sewer, etc. 3. PRAB December Appreciation Luncheon. Edmonston said she is open to any meal. It was decided to meet at the Rolling Pin on Thursday, December 6, 2007 at 7 a.m. 4. Discussion of the Budget Cuts- Connie Edmonston. Edmonston discussed the budget cuts from the information contained in the agenda packet. Davis asked if we were looking at closing down the pool and the Yvonne Richardson Center for one day a week. Edmonston said that with such a big cut in our budget, she had to make choices in order to keep the employee's jobs intact. Davis wanted to know if First Night would be eliminated also. Edmonston said yes, and also the 4`h of July celebration and the Gulley Park concerts. She said that it was important to keep the park properties safe and clean. Davis asked if we could look for sponsorships for the different programs. Wright replied that Parks and Recreation receives approximately $20,000 from several sources for different programs. He said it's hard for the City of Fayetteville to find sources to donate money. Biller wanted to know what the final proposal would be. Edmonston replied that the Gulley Park concerts will be cut, as well as the Movies in the Park, and the Lights of the Ozarks. The pool will open two weeks later than normal and be closed one day a week. The Yvonne Richardson Community Center will be closed one day a week. Funding will be cut to the Boys and Girls Club. Davis asked if Parks and Recreation had checked with other communities to see what they were charging for programs. Wright replied that Parks and Recreation has a lot of contact with other communities, and the fees are comparable. Direct expenses for the programs are 100% recoverable, and the overall program expenses have a seventy to eighty percent recovery rate. 5. Other Business. The Dale Clark Park grand opening is on December 6, 2007 at 3:30 p.m. Colwell asked about the upcoming PRAB term renewals. Edmonston replied that Bob Davis, Jon Bider, Milton Burke, and Wade Colwell's terms were expiring. She said she would resend the email that has the application information needed to reapply for the position. The deadline date is November 30, 2007. Meeting was adjourned at 5:59 p.m. Minutes prepared by Melanie Thomas.