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HomeMy WebLinkAbout2007-10-16 - Minutes - ArchiveMINUTES OF THE OCTOBER 16, 2007 ANNUAL MEETING OF THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS RECEIVED NOV Z 8 2007 CITY OF FAYETTEVILLE CITY CLERK'S OFFICE The Housing Authority of the City of Fayetteville, Arkansas met in Annual Session at 5:30 p.m., October 16, 2007, in the City Administration Building, Room 326, Fayetteville, AR. Richard Royal, Chairperson called the meeting to order at approximately 5:30 p.m. Commissioners Present: Richard Royal, Deborah Olsen, Mark Kinion, Olivia Horn and Hugh Earnest (was voted in as new Board Commissioner at approximately 6:00 p.m. on October 16, 2007). Commissioners Absent: None Others Present: Fredia Sawin and Laura Higgins (Fayetteville Housing Authority) Old Business None Consent A eg nda A. Approval of Minutes of Previous Regular Meeting -Ms. Olsen motioned to accept the September 11, 2007 Regular Meeting Minutes, seconded by Ms. Horn and carried unanimously. B. Approval of Minutes of October 1, 2007 Special Meeting -Ms. Olsen motioned to accept the October 1, 2007 Special Meeting Minutes, seconded by Ms. Horn and carried unanimously. C. Approval of September 2007 Financial Statements- Ms. Olsen motioned to accept the September 2007 Financial Statements, seconded by Ms. Horn and carried unanimously. Ms. Olsen motioned to eliminate the Consent Agenda and do each item separately, seconded by Ms. Horn and carried unanimously. New Business D. Approval of Resolution No. 799 To Charge Off Delinquent Accounts of Former Tenants for Period 07/01/07 -09/30/07 -Ms. Olsen motioned to accepted Resolution No. 799, seconded by Ms. Horn and carried unanimously. SCANNED E. Approval of Resolution No. 800 Authorizing the Write -Off of Certain Non - Expendable Equipment that was Junked -Ms. Olsen motioned to accept Resolution No. 800, seconded by Ms. Horn and carried unanimously. F. Approval of Resolution No. 801 Approving Purchase of New Public Housing Vehicle -Ms. Sawin reminded the board that this item was budgeted to be purchased during the year and also that the van was now over ten years old and needed to be replaced. Ms. Olsen motioned to accept Resolution No. 801, seconded by Ms. Horn and carried unanimously. G. Approval of Resolution No. 802 Authorizing the Award of Contract for DHAP (Disaster Housing Assistance Program) Case Management Services -Ms. Sawin reviewed the new DHAP Program for Mr. Earnest as a new board member. This resolution is pertaining to the case management part of the program. Ms. Sawin explained that four RFP packets were picked up but only one was returned and that this agency was well qualified to do the work. 'Ms. Olsen motioned to accept Resolution No. 802, seconded by Ms. Horn and carried unanimously. H. Approval of Resolution No. 803 Revising Budget to Reflect Changes in Account Balances for 1470 CD -Community Development Block Grant Program and 1129.41-5 Payment in Lieu of Taxes -Ms. Sawin reviewed the background information for Mr. Earnest. Ms. Horn commended Ms. Sawin for getting with Yolanda Fields with Community Development and getting this worked out. Ms. Horn motioned to accept Resolution No. 803, seconded by Ms. Olsen and carried unanimously. I. Approval of Resolution No. 804 Resolution to Apply for 50 TBRA Vouchers Through the ADFA/HOME Program -Ms. Sawin explained that in order to proceed with the application process for the 50 TBRA vouchers, the resolution would have to be accepted and the attached form signed by a member of the board. Mr. Kinion motioned to accept Resolution No. 804, seconded by Ms. Horn and carried unanimously. J. Election of Chairperson and Vice Chairperson for Term 10/16/07 to 10/21/08 -Mr. Royal nominated Ms. Horn to be Chairperson for the new term. Mr. Kinion motioned to accept nomination by acclamation and all approved. Nomination for Vice Chairperson was put on hold until after Hugh Earnest is voted in as the new Board Commissioner by the City of Fayetteville. Mr. Royal also announced that he would not be reapplying for his term which ends December 28, 2007. K. Executive Directors Report -Ms. Sawin reviewed her written report. Ms. Sawin advised that a special meeting may need to be conducted when the budget comes in from Lindsey. Mr. Royal requested that the budget be sent to the board and a vote done by email. Ms. Horn announced that the Fayetteville Housing Authority will be invited to participate in "A Stroll Around the Square" and will have a booth set up in front of the Arvest Bank. It will be on October 29, 2007 at 6:00 p.m. and all are invited to attend. Ms. Horn also wanted to announce that NAHRO had issued an alert concerning the bill now in Congress and to be sure everyone responds to this issue and to do our part in helping to get this bill passed. J. Continued from above -Mr. Royal motioned to nominate Hugh Earnest as the Vice Chairperson for the new one year term, seconded by Ms. Horn and carried unanimously. There being no further business, meeting was adjourned. THE HOUSING AUTHORITY OF THE CITY OF FAYETTEVILLE, ARKANSAS ATTRQT-