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HomeMy WebLinkAbout2004-09-30 MinutesFiremen's Pension and Relief Fund Meeting Minutes September 30, 2004 Page 1 of 4 Firemen's Pension and Relief Fund Meeting Minutes September 30, 2004 A meeting of the Fayetteville Firemen's Pension and Relief Fund was held at 11:00 a.m. on September 30, 2004 in Room 326 of the City Administration Building. PRESENT: Marion Doss, Pete Reagan, Danny Farrar, Robert Johnson, Mayor Coody, City Clerk Sondra Smith, City Attorney Kit Williams and Marsha Farthing ABSENT: Ronnie Wood Mayor Coody called the meeting to order. Approval of the Minutes: Pete Reagan moved to approve the August 26, 2004 minutes. Danny Farrar seconded the motion. Upon roll call the motion carried 6-0. Ronnie Wood was absent. Approval of the Pension List Robert Johnson moved to approve the October, 2004 Pension List. Marion Doss seconded the motion. Upon roll call the motion carried 6-0. Ronnie Wood was absent. Longer Investments: A copy of the Investment Report was presented to the Board. Pete Reagan: The market is down but we are up 3.7%. Mayor Coody: We're up 3.7%. Kit Williams: For the year probably. Danny Farrar: Yes, 3.8% last month and 3.7% this month. Firemen's Pension and Relief Fund Meeting Minutes September 30, 2004 Page 2 of 4 Old Business: Benefit Increase Resolution: A copy of the Benefit Increase Resolution increasing the widow benefits for the widows of volunteer firemen was given to the Board to approve and sign. Kit Williams: Has everyone signed the resolution? Pete Reagan: Everyone put Ronnie Woods. Kit Williams: Is he going to be here today? Pete Reagan: No, he is out of town. Kelly Skelton College Enrollment: Sondra Smith: We received Kelly Skelton's Proof of Enrollment. Kim Skelton College Enrollment: Sondra Smith: We also received the Proof of Enrollment from Kim Skelton. New Business: Procedure for Notification of the Death of a Pensioner: Sondra Smith: There is a memo in your packet from Denise Grizzle in accounting asking us to set up a procedure for notification of a death of a pensioner. Accounting has asked that I always supply them with a death certificate on a pensioner that has deceased. It is very difficult to get a death certificate from the family of a pensioner when there is no surviving spouse. We need to set up a procedure on notification of a death of a pensioner and what we require as proof of death. Right now I depend on Marion Doss to notify me of deceased pensioners. We need to decide if an obituary will be sufficient or if we want to purchase a certified death certificate from the State. It will take approximately six to eight weeks to get a death certificate from the State. Marion Doss: I would be in favor of accepting a copy of a death certificate; I don't see where we need one from the State. Firemen's Pension and Relief Fund Meeting Minutes September 30, 2004 Page 3 of 4 Sondra Smith: The problem with that is if there is no spouse I don't know who the family members are to be able to contact them to get a copy of the death certificate. Family members are not listed on the affidavit unless they are dependents. Kit Williams: I would think any reasonable evidence that the City Clerk believes is creditable would be okay. I wouldn't limit it. I would say an obituary notice in the paper is pretty strong evidence. Marion Doss: I would say a copy of the obituary and then if there is a funeral home listed we can contact the funeral home. Kit Williams: It is always nice to get a death certificate if we can but we shouldn't put that as an absolute requirement. Sondra Smith: I have called a funeral home in the past and they are not allowed to give any information out. Pete Reagan: They can't. Mayor Coody: If we see an obituary and quit paying them and they are still alive we will hear from them. Sondra Smith: I would assume an obituary would be sufficient. Marion Doss: If you will accept that then I am willing to. Sondra Smith: I don't have a problem with the obituary it is accounting that has requested a death certificate. Kit Williams: We would like to get you one Marsha but sometimes we might not be able to. Marsha Farthing: Thanks fine. Pete Reagan: I can see where we should make an attempt. Sondra Smith: If there is a widow and they want the benefit there is no problem in getting a death certificate, it is the ones that do not have a surviving spouse. Kit Williams: Or, if the widow dies. Sondra Smith: I would like a motion so I will have it in the minutes for accounting. Kit Williams: I think it should be any evidence that you find creditable. A death certificate is desired but not required. Firemen's Pension and Relief Fund Meeting Minutes September 30, 2004 Page 4 of 4 Marion Doss moved to accept any evidence that the City Clerk finds creditable as proof of death. Danny Farrar seconded the motion. The motion passed 6-0. Ronnie Wood was absent. Budget Report for 07/31/2004: A copy of the budget report was presented to the Board Meeting Adjourned at 11:15 AM