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HomeMy WebLinkAbout2006-02-23 MinutesFiremen's Pension and Relief Fund Board of Trustees Meeting Minutes February 23, 2006 Page l of 3 Firemen's Pension and Relief Fund Board of Trustees Meeting Minutes February 23, 2006 A meeting of the Fayetteville Firemen's Pension and Relief Fund Board of Trustees was held at 11:00 AM on February 23, 2006 in Room 326 of the City Administration Building. Marion Doss called the meeting to order. Present: Marion Doss, Danny Farrar, Dennis Ledbetter, Pete Reagan, Ronnie Wood, Sondra Smith, Trish Leach and Fire Chief Johnson. Absent: Mayor Coody. Approval of the January 26, 2006 Meeting Minutes Danny Farrar moved to approve the January 26, 2006 meeting minutes. Ronnie Wood seconded the motion. Upon roll call the motion passed 6-0. Mayor Coody was absent. Approval of the March, 2006 Pension List Sondra Smith there has been no changes to the March Pension list. Pete Reagan moved to approve the March 2006 pension list. Danny Farrar seconded the motion. Upon roll call the motion passed 6-0. Mayor Coody was absent. Old Business: NCPERS Conference Travel Initialization Form for Pete Reagan. A copy of the travel request form for Pete Reagan to attend the NCPRES conference was given to the Board. The expenses are estimated to be around $3,700. Kim Skelton Proof of Enrollment. A copy of the Proof of Enrollment for Kim Skelton was given to the Board. Firemen's Pension and Relief Fund Board of Trustees Meeting Minutes February 23, 2006 Page 2 of 3 New Business: Longer Investment - Approval of the January 31, 2006 Equity Overage of 54.1%. Pete Reagan moved to approve the Longer Investment Equity Overage. Ronnie Wood seconded the motion. Upon roll call the motion passed 6-0. Mayor Coody was absent. Elections: Board Members Elected by Positions. Pete Reagan suggested that each Board position be assigned a number so that when the elections take place the pensioners would nominate one person to each position. When we receive the nominations the pensioners would then vote for one person to fill each open position. Sondra Smith stated that the Mayor and City Clerk do not need to be assigned positions because they serve on the Board due to State law requirements. The State law states the Mayor must serve as the Chairman of the Board and the City Clerk must serve as the Secretary of the Board therefore it is not necessary to assign them positions. Pete Reagan moved to assign position numbers to five positions, the highest ranking member of the Fire Department and the four retired positions. Danny Farrar seconded the motion. Upon roll call the motion passed 6-0. Mayor Coody was absent. Sondra Smith asked how the positions will be assigned, which number to the current members of the Board. Pete Reagan suggested the two members of the Board that have terms ending this year be assigned Position 1 and 2 and the two members that have terms ending next year be assigned Position 3 and 4. The highest Ranking member of the Fire Department would then be assigned Position 5. Pete Reagan moved to assign the following position numbers: Position 1 Marion Doss, Position 2 Pete Reagan, Position 3 Dennis Ledbetter, Position 4 Ronnie Wood and Position 5 Danny Farrar. Danny Farrar seconded the motion. Upon roll call the motion passed 6-0. Mayor Coody was absent. Sondra Smith stated she will get the nomination letters out in March. Non -Return of Affidavits Sondra Smith said the following have not returned their affidavits, Dwayne McChristian and Jennie H. Lane. She stated they have been sent three notices and will be called to remind them to turn in their affidavits. If they do not get their affidavit to the City Clerk's office by March 1, 2006 they will not receive a check for the month of March. Firemen's Pension and Relief Fund Board of Trustees Meeting Minutes February 23, 2006 Page 3 of 3 A discussion followed on whether to print the checks for the non -return of affidavit pensioners and hold them or not print the checks at all. Trish Leach from Accounting stated she would rather the checks not be printed at all until the affidavit is received. Meeting was adjourned at 11:35 AM.