HomeMy WebLinkAbout2004-04-28 - MinutesMINUTES OF A MEETING OF THE
TECHNICAL PLAT REVIEW COMMITTEE
A regular meeting of the Technical Plat Review Committee was held on April 28, 2004 at
9:00 a.m. in room 111 in the City Administration Building, 113 W. Mountain,
Fayetteville, Arkansas.
LSP 04-1055: Lot Split (PBS/Nottenkamper, pp 359)
Page 2
LSP 04-1053: Lot Split (Meadowlands, pp 400)
Page 4
LSD 04-1052: (Kershner Business Centre, pp 173)
Page 5
STAFF PRESENT
Jeremy Pate
Suzanne Morgan
Renee Thomas
Craig Camagey
UTILITIES PRESENT
Mike Phipps, Ozark Electric Coop.
Jim Sargent, AEP/ SWEPCO
Larry Gibson, Cox Communications
ACTION TAKEN
Forwarded
Forwarded
Forwarded
STAFF ABSENT
Danny Farrar
Travis Dotson
Rebecca Ohman
Matt Casey
UTILITIES ABSENT
Sue Clouser, Southwestern Bell
Johney Boles, Arkansas Western Gas
Technical Plat Review
April 28, 2004
Page 2
LSP 04-1053: Lot Split (Meadowlands, pp 400) was submitted by Buckley Blew on
behalf of S. Khajehnajafi for property located north of the intersection of Wedington
Drive and lying east and west of Meadowlands Drive. The property is zoned R -O,
Residential Office, and contains approximately 5.31 acres. The request is to divide the
subject property into two tracts of 2.54 and 2.59 acres withl.22 acres dedicated for
R.O.W. (LSP04-19.00)
Pate: Ok, we will start the Technical Plat Review Committee meeting for
Wednesday, April 28, 2004. We have five items on the agenda but two of
them are actually going to be off. One is off permanently, the other one
will probably be heard on the next round. The Lot Split for Parnell will be
off and the Concurrent Plat for Twin Springs Estates which is on Double
Springs Road will probably be heard at the next round so if you could
keep your plats for that one. Item one is LSP 02-1053 for Meadowlands
Drive submitted by Buckley Blew for property located north of Wedington
Drive on either side of Meadowlands Drive.
Morgan: We will go over Planning comments. This parcel is currently divided by
50' of right of way along Meadowlands Drive and was platted with the
Willow Springs Phase I subdivision. The parcel number for this property
is not shown on the County parcel map submitted with the application.
Please identify where the parcel is located or supply the Planning Division
with an additional map that identifies the subject property. Please clearly
identify the zoning on here. I believe you did mention it up here but
please put it on this tract. Change the plat page number to 400 not 402.
Identify the existing and proposed right of way along all rights of way.
GIS has some comments that they've included in here. Revisions will
need to reflect those comments. Also, if you could include the R -O
zoning district setback requirements on here. Please be aware that if two
property lines are along street right of way, they are front property lines
and will require compliance to the front setback. The two remaining
property lines shall comply with the side setback requirements. The
required setbacks shall be determined at the time of development.
Additionally, I don't know if there are any structures on these tots. Any
right of way along Wedington Drive needs to be dedicated by a Warranty
Deed. Those are Planning comments. I will go over Engineering
comments as well. He says show the location of the existing water main
on the west side of the property and sewer will need to be extended to tract
three. Parks fees will be calculated at the time of development. Utilities?
Phipps: If we could make that 15' side setback a setback and UE. Any relocation
of the existing facilities will be at the developer's expense. That's all I
have.
Technical Plat Review
April 28, 2004
Page 3
Larry Gibson — Cox Communications
Gibson: We've got an underground trunk line that runs under this UE right here
that goes up and feeds this subdivision. If you would just note that on
those prints. The electric is overhead right here but because of a clearance
issue from the power to the ground we went underground out here with
our trunk line. I agree with Mike, change these building setbacks to
building setbacks and UE's. That's all I have.
Morgan: That should clear up any setbacks. Revisions are due May 5"' by 10:00
a.m.
Technical Plat Review
April 28, 2004
Page 4
LSP 04-1055: Lot Split (PBS/Nottenkamper, pp 359) was submitted by Jorgensen &
Associates on behalf of Bill Nottenkamper of PBS Development, Inc. for property
located at the SW corner of Jess Anderson Road and Sunshine Road. The property is in
the Planning Area and contains approximately 35.62 acres. The request is to split the
subject property into two tracts of 27.78 and 7.85 acres respectively.
Pate: Item number two is LSP 02-1055 for Nottenkamper/PBS/ Amber Jane
submitted by Dave Jorgensen. The property is located at the corner of Jess
Anderson Road and Sunshine Road. There are not a whole lot of
comments. Really there are just some labels and clarification. Add a label
for Jess Anderson Road here if you would. Everything surrounding is in
the county except for this piece so just include that RSF-4 zoning district
right there. Of course, as you know, this plat will need to be approved by
the Subdivision Committee and filed prior to the construction plans being
released for the Preliminary Plat that was just recently approved. Just to
let you know, that this does all need to occur before that can be released.
The timing will need to work out. If you could include the building
setbacks on the overall tract just per the County's requirements. Of course
this will need to be approved by the Washington County Planner as well.
Matt didn't have any comment with regard to Engineering. We reviewed
most of it with the Preliminary Plat anyway. This is just a housekeeping
item to create the actual tract of land that we are processing this overall
Preliminary Plat on. Are there any additional utility comments?
Mike Phipps — Ozark Electric Coop.
Phipps: No comment.
Larry Gibson — Cox Communications
Gibson: We got all of our easements with the Preliminary Plat.
Pate: Revisions are due May 5`h by 10:00 a.m.
Technical Plat Review
April 28, 2004
Page S
LSD 04-1052: Large Scale Development (Kershner Business Centre, pp 173) was
submitted by James Koch of CEI, Engineering on behalf of Travis Kershner for property
located at the SE corner of Steele Blvd and Van Asche Drive. The property is zoned C-2,
Thoroughfare Commercial, and contains approximately 1.19 acres. The request is to
approve the development of a 17,747 sq.ft. office building with 59 parking spaces
proposed. (LSD04-15.00)
Pate: Item five, the last item for today is LSD 02-1052 for Kershner Business
Center submitted by James Koch for property located at the southeast
corner of Steele Blvd. and Van Asche Drive. I believe you know we need
to see a letter of authorization from the property owner for you to act on
this property.
Koch: He may have closed on it this week.
Pate: If that is the case we just need a copy of the deed transaction for our files.
Of course with the revisions before Subdivision Committee this will need
to have a material sample board showing the materials on the building and
calling those materials out. Usually a smaller board is ok. Plat comments
here, label the adjacent property. This plat page is 173. Any easements
that the utility companies request will need to be shown on the plat. If you
could also label the building height.
Koch: It is probably on the color elevations from the architect.
Pate: Also, a breakdown of the use. A maximum of 85% can be covered by
impervious surface. I have a comment that two bicycle racks are required.
If you could just revise the note on the plat to say two bike racks. There
are some comments in here from Solid Waste about the dumpster location
and size. I believe Craig had some comments too. I think it would
probably be a better place if it were located over here if at all possible
along this drive. I'm not sure if that is possible.
Koch: That is not our property, that's why we didn't put it over there.
Pate: The reason being, one of the comments was the width is not sufficient to
get the dumpster in. They have to have a 12' wide enclosure. The biggest
concern that we have is that this is directly facing onto Van Asche Drive
and one of our Commercial Design Standards is with regard to dumpster
enclosures. The open side does not need to be facing onto public right of
way. We would prefer it to be in another location so if you can investigate
that.
Koch: Sure. What do you think about possibly reorienting this this way so that
the opening is facing the drive aisle? They can access it this way and exit
in this manner. I know that would certainly cut the opening back.
Technical Plat Review
April 28, 2004
Page 6
Pate: There are not a whole lot of other places on the actual site property.
Koch: I would have really liked to place it closer to the building but that wasn't
possible with the different cabinets and things that are on that corner.
Pate: I think that is possible. Craig, do you have any comments about that?
Camagey: Is there any opportunity in this southwest corner as far as negotiation with
the adjacent property owner?
Koch: I know that they did allow for two curb cuts. Possibly we can make the
concession since we are not pursuing the second curb cut to place the
dumpster over there. I will certainly ask the question because I think it
would be a better location.
Pate: This does kind of serve as a service drive back here for deliveries.
Koch: Absolutely. Just as a back up plan would this be something that we could
orient a little bit differently.
Carnagey: If you could dimension it and figure it out, that would be preferable for it
not to be facing on Van Asche. Ideally the southwest corner is the
preferable location.
Pate: Of course that enclosure does need to be the same materials as the
building to be complimentary to and compatible with the proposed
building. Also, as far as the Mayor's and the City's anti -litter campaign
we are requesting that you put pedestrian trash receptacles at the entrances
of the structure. Include a note on the plat stating that all parking lot
lighting will be a maximum of 35' in height, full cut off fixtures, etc. The
monument sign that you have located, with your revisions if you could
have your architect show us what the sign is going to look like there so the
Planning Commission can determine if it is appropriate. Matt had no
comments regarding Engineering.
Craie Carnagey — Landscape Administrator
Carnagey: A lot of my comments are some of the check list items that really pertain
to the clarity of the drawing. I'm having a little problem reading it. With
regard to tree preservation, you have this future pavilion and walking path
in here. If you would just place a note that any future proposal for
landscape development within the existing easement will require approval
from the Landscape Administrator so we can clear any issues up. That's
on my comment sheet as well. There may be questions about what you
intend on doing in that area. Personally I would be all for some
Technical Plat Review
April 28, 2004
Page 7
enhancement work but I just think the Commission will want to have some
sort of a guarantee that it will be done appropriately. If you could just put
that in there I would appreciate it.
Koch: Really, something else that I would like to discuss on that with you is the
maintenance and upkeep of it. He is wanting to maintain it and use it. I'm
not sure exactly what would take place there. That is probably something
that the group would want to explore with you possibly after we got the
structure and the parking area permitted for development.
Carnagey: If you could just make a note to that extent so it is clear. The majority of
my comments on the landscape plan are just clearing some of the drawing
issues up. On the western edge along Steele Blvd. there are several trees
that will need to be placed in there that aren't there right now. Also, the
sidewalk that runs perpendicular is coming through a tree island. We are
going to need a tree there so we will need to relocate that sidewalk to a
more appropriate space. Jeremy already covered the dumpster location.
Another idea I would encourage is to look into the use of berms for the
landscape beds. Aesthetically it is a little bit nicer. If you could get
whoever is working on that in your office to get into contact with us.
Other than that, I think that's pretty much it. The rest are kind of basic
checklist items.
Koch: Who interprets the language for that tree easement? After reading that
easement it seemed like it allowed certain uses in there similar to what
Target did. They did have some impact within that easement with utilities
and construction of the drive aisle and that was part of the reason why you
saw the initial submittal with a parking area and drive aisle going into that.
Who would ultimately be the person who would respond to that?
Camagey: City Council. The language of the easement related to this site is a little
bit different than our current language. I think the current language is a
little bit more explicit and this one is a little more vague but I think it still
does have that City Council gives the ultimate approval.
Koch: So, if at some point in time in the future this guy wants to come back and
add a few parking spaces in there and wanted to explore that how would
we explore that?
Camagey: I think it is just going to need to be some sort of enhancement proposal, an
enhancement/mitigation proposal. We will definitely need to see a plan
and some details in talking about maintenance and that sort of thing. We
will need to bring it back to the City Council.
Koch: Would I present that plan to you initially and then you would recommend
that it goes to City Council directly and it wouldn't have to go through the
Technical Plat Review
April 28, 2004
Page 8
Technical, Subdivision and Planning Commission?
Camagey: No, it would go directly to City Council. I know we talked about this in
the past. Anything that you do present I want to make sure I'm very
comfortable with before I make a request to City Council.
Koch: So do I. How would his maintenance of this easement take place with
respect to the trees that are in very poor health right there? Does the city
need to monitor the removal of those?
Camagey: We would just want to make sure that whoever you use is certified with
the city or preferably, the International Society of Horticulture. Personally
I think this space can use some extra maintenance and care and some
enhancement work. There is no reason to let a bunch of trees die and go
down hill. Again, it is a sensitive location too so we'll need to be aware of
that, be careful and look at each plan.
Koch: These guys chose this location because of some of those things and he just
wants to be able to use it and maintain it like it was his back yard. That is
a really nice place to have an office over there. In fact, I think he has
pretty much got everybody leased on it. I will get with you on these other
items.
Pate: Utilities?
Jim Sargent — SWEPCO
Sargent: James, we wilt need to figure out a transformer location. I know this
trench shows underground electric coming from over here. There is a tap
cabinet there but there is not a transformer over there.
Koch: Certainly in this area of the site or would it be wanted on the corner?
Sargent: It can be about anywhere. We just need to sit it some place. We will need
an easement from the tap cabinet on the Target property down here close
to that drive and then there is one up here. We can come from either one
of those but we will need a transformer location and easement to get there.
I will need some load and voltage information when you get that. That's
all I have. We can come from either corner and the owner will have to
provide the conduit from the transformer pad to that tap cabinet.
Larry Gibson — Cox Communications
Gibson: James, there is an underground fiber optic and a copper line in this
easement right here just on the south side of Van Asche running east and
west. The copper turns south right here and the fiber turns north. It is on
Technical Plat Review
April 28, 2004
Page 9
the east side of Steele Blvd. so if you would note those on your prints.
They need to be really careful around that fiber line. Your easements are
fine. You've got those labeled. Item 26A they've got it labeled
underground telephone and TV if you could just separate those conduits to
give a 4" for us and I don't know what the phone company wants.
Koch: On the copper line is there anything else I need to call that?
Gibson: You can label it Copper CATV and also the fiber line. Separate those
conduits out. I don't know what phone is going to want. They usually ask
for two. I just need one 4" in that corner location of the building. If they
would contact me on this there is some other stuff we need to do on the
inside of that building as far as getting from one end to the other. That's
all I have.
Pate: Contact the other utilities on your own. Revisions are due May 5a' at
10:00 a.m. Don't forget that Subdivision Committee meetings are now on
Fridays instead of Thursdays. If there is nothing else, we are adjourned.