HomeMy WebLinkAbout2004-03-31 - MinutesMINUTES OF A MEETING OF THE
TECHNICAL PLAT REVIEW COMMITTEE
A regular meeting of the Technical Plat Review Committee was held on March 31, 2004
at 9:00 a.m. in room 111 in the City Administration Building, 113 W. Mountain,
Fayetteville, Arkansas.
LSP 04-15.00: (Dickerson, pp 396)
Page 2
LSP 04-16.00: (Oxford/Drake, pp 204)
Page 8
PPL 04-06.00: (Amber Jane Estates, pp 359)
Page 5
STAFF PRESENT
Matt Casey
Jeremy Pate
Suzanne Morgan
Renee Thomas
UTILITIES PRESENT
Mike Phipps, Ozark Electric Coop.
Larry Gibson, Cox Communications
Johney Boles, Arkansas Western Gas
ACTION TAKEN
Forwarded
Forwarded
Forwarded
STAFF ABSENT
Perry Franklin
Danny Farrar
Travis Dotson
Alison Brady
Craig Camagey
UTILITIES ABSENT
Sue Clouser, Southwestern Bell
Jim Sargent, AEP/ SWEPCO
Technical Plat Review
March 31, 2004
Page 2
LSP 04-15.00: Lot Split (Dickerson, pp 396) was submitted by Carole Jackson on
behalf of Hazel M. Dickerson for property located at 1272 N. Double Springs Road. The
property is in the Planning Area and contains approximately 20.0 acres. The request is to
divide the subject property into 3 tracts of 5.0, 10.0 and 5.0 acres respectively.
Pate: Good morning. We will start the Technical Plat Review Committee
meeting for Wednesday, March 31". We have three items on the agenda
this morning. The first of which is LSP 04-15.00 for Dickerson submitted
by Carol Jackson which is located on Double Springs Road. Is there a
representative present?
Jackson: I'm Carol Jackson.
Pate: We will go over Planning comments first. There are a number of plat
comments that your surveyor will need to address. These are just basic
requirements that are on our checklist that were looked over including any
adjacent zoning districts and property owners that need to be added.
There were a couple that were left off. The plat page also. Double
Springs Road in this location is considered a minor arterial and the right of
way will need to be dedicated with this Lot Split for that. That will
change your building setbacks somewhat.
Jackson: What does that mean?
Pate: Basically that means that this street here is a minor arterial street and our
Master Street Plan for the City of Fayetteville requires that right of way be
dedicated anytime a piece of land is split. You will be dedicating to the
city a portion of this back this direction. That is required for any Lot Split
or development within the City of Fayetteville or the Planning area.
Basically, what it is going to do is move these lines back. You will lose
some property here. That is for the street. It will need to be 45' from
centerline for the road.
Jackson: How will that affect where the gas meter is going to be?
Pate: It is really just a line.
Boles: You won't have to change anything relating to gas meters.
Jackson: And the water meter too?
Casey: They can remain where they are at.
Pate: It is really just moving a line on paper and recording that.
Jackson: Just to be aware not to put anything within 45' of that.
Technical Plat Review
March 31, 2004
Page 3
Pate: Right, nothing can be within that right of way and then there is a setback
off of that line which is also mentioned here. I put all of those comments
here as well.
Jackson: Will we need to move this fence in or is that at some point when the road
is actually widened?
Pate: The fence should be fine as long as it is not in the right of way and it is not
45' from centerline. It can be outside of that right of way.
Casey: If it is existing you won't have to move it.
Pate: I noticed that there are quite a few structures shown here so I will need to
see if there are any others. We just need to make sure that all structures
are shown. Have your surveyor include the owner/developer information
on the plat, who owns the property, name and address. Of course this is in
the Planning area so you will need to go to Washington County planning
as well.
Jackson: I have spoke with them and they said they would approve what you
approve.
Pate: Matt, do you have any Engineering comments?
Casey: Sewer is not available in this area. Also, we need your surveyor to show
the location of the existing septic system. We need to verify that you are
not creating a new property line over the top of the septic system.
Pate: Utility comments?
Mike Phipps — Ozark Electric Coop,
Phipps: What I would like is between tracts 1 and 2 where you have the 10'
building setback on each side of that property line, just make that a 10'
building setback and UE.
Jackson: Ok.
Phipps: On the east property line running north and south on tracts 1, 2 and 4 that
20' building setback needs to be 20' building setback and UE. We have a
large overhead power line, 12.5kV that cuts across the corner of tract 1.
That has a 30' utility easement with it. It is 15' each side of the line.
Technical Plat Review
March 31, 2004
Page 4
Johney Boles — Arkansas Western Gas
Boles: We just need to make sure that the easement that we are requesting along
Double Springs Road is adjacent to the additional right of way that you
have to dedicate. The city is asking for additional street right of way so
your building setback will move to the east so just include your building
setback as a building setback and UE along Double Springs Road.
Larry Gibson — Cox Communications
Gibson: Those easements are fine.
Jackson: Would you like an easement on the north also?
Phipps: You've only got 10' there and a mobile home real close to that.
Jackson: Ok, so you're ok with that. You want it between tract one and two and
everything to the west and everything to the east, correct?
Phipps: Yes.
Pate: Those are all of our comments. Revisions are due April 7`h by 10:00 a.m.
Jackson: Thank you very much.
Technical Plat Review
March 31, 2004
Page 5
PPL 04-06.00: Preliminary Plat (Amber Jane Estates, pp 359) was submitted by
Jorgensen & Associates on behalf of PBS of Fayetteville for property located at the SW
corner of 51" Avenue and Jess Anderson Road. The property is in the Planning Area and
contains approximately 27.78 acres. The request is to allow for the development of a
residential subdivision with 28 single family lots.
Pate: Item number two is LSP 04-16.00 for Oxford/Drake submitted by Audrey
Drake. This property is located on Wagner Road in the planning area. Is
the applicant available? We will skip over that one for right now and go
to item number three, PPL 04-06.00 for Amber Jane Estates submitted by
Jorgensen & Associates on behalf of PBS of Fayetteville for property
located at the southwest corner of 51" and Jess Anderson Road in the
planning area. The first comment that we have is that currently this lot
that is shown in the submitted plat has never been through the City of
Fayetteville to actually create this lot. There are two parcel numbers there.
It looks like in our research of the county records it was split sometime
between 2001 and 2003 but it never came through our process. To actually
create this configuration with this legal description we will need to do
either a property line adjustment if there are two parcels or a lot split to
actually create this parcel of land before we can process a Preliminary
Plat. That will need to come back through this process as well. If there is
anyway to show that documentation if you have something that has been
through the city before please get that to me. In looking through all of our
plat page files and all of our documentation we have never seen an action
to create this lot. That is something that we will need to look at before this
goes too much further in the process. I included all of that for your
reference. On page two there are a couple of structures existing on lot 19 I
believe that will be removed, if you could add a note to that affect. We
can't create a lot with structures crossing lot lines. Also, on the stub out to
the south we will need to have you guys get with the Transportation
Division to get a sign put up. Basically, they have a sign to put up saying
that this is a future connection for a street to go through. Perry Franklin
would probably be the best person to talk to. This is in the Planning Area
so it will need to go through the Washington County Planning Board as
well for approval of the subdivision. You have submitted your letters
from the County Health Department. I appreciate you submitting those.
Prior to the Final Plat of this subdivision of course we will need the actual
permit for each of the lots less than an acre and a half. Any proposed
utilities need to be underground and all existing lines below 12kV need to
be relocated underground. This is adjoining city limits so we will look at
full city requirements for that type of thing. That's the bulk of our
comments.
Technical Plat Review
March 31, 2004
Page 6
Matt Casey — Staff Eneineer
Casey: If you could relocate the temporary turn around across the road and in
between lots 12 and 13 that way fire vehicles and also trash trucks won't
have as far to back up to be able to turn around. Also, the proposed water
lines need to be 8". Also, we will need to see an extension of the water
line for Phase II along Jess Anderson Road across lot 27. As Jeremy
mentioned, since this is adjacent to city limits our city standards apply so
the street improvements will need to meet our minimum street standards.
One thing I would note is the pavement section will need to be changed to
be a two grid six section instead of a two and seven, except on the cul-de-
sac, it can be a three and eight. The Jess Anderson Road north half would
be in the county so we would like to see it paved. We will let the county
handle that, whatever Celia asks for. From our Floodplain Administrator,
indicate the name and date of the 100 -year floodplain study or indicate per
FEMA the 100 -year floodplain for creek on the west side of the
development and label the name of the creek if available and determine
the 100 -year water surface elevation channels within the site and describe
easements based on the 100 -year water surface floodplain. The minimum
floor elevations are 2' above the 100 -year water surface elevation. Show
the floodway if determined and include benchmarks for soil on the plat. If
you've got any questions about those comments contact Mike Rozelle in
our division and he can visit with you about those.
Pate: A couple of Fire Department comments that are in there. I believe they
are ok with everything as long as this turn around will meet their standards
to be able to turn around there. There is a standard radius for their curves.
The temporary turn around will also serve trash and other delivery
vehicles as well. The hydrant status 500' is the maximum distance. There
is an additional comment that we were made aware of recently. Part of the
sewer line extension for the new Waste Water Treatment Plant will be
coming through very close to this if not on a portion of this site. We have
contacted our Public Works Director and he is going to get that
information to us. As soon as we can turn that around we'll get it to you.
I'm not sure if it will affect this project but we know that it is very close
and we want to make sure that you're aware that right now if there are any
easements for that large line. We will try to get as much information to
you as we can as soon as we get it.
Mike Phipps — Ozark Electric Coop.
Phipps: We are in the process of relocating that overhead line to that side of 51st
Street. If we have to relocate it again for the sewer line it will be at the
city's expense. Also, Larry has a plan of how we would like to route
through this subdivision.
Technical Plat Review
March 31, 2004
Page 7
Larry Gibson — Cox Communications
Gibson: I know you said that they were wanting to keep everything in front. I
would like to on these three lots right here to be able to go through there
and cut the footage off of it for your benefit and ours. I'd like to be able to
get a 20' UE between 5 and 6 in the back and then between 8 and 5 in the
back and then another one between 9 and 8. Also, a 20' UE on the south
side of Lot 1 back out to the road. Also, six 4" conduits from lot 1 and 2
over to 22 and lots 7 and 6 over to 20 and 21. Lots 9 and 8 over to 17 and
16 and then 10 and 11 over to lot 15. Lots 12 and 13 over to 14. On the
east side of lots 3 and 12 if you would place a 20' general UE along there
and then let it come back out between 12 and 13 back out to the street, 10'
on each side.
Boles: I need a 4" casing underneath this 18" asphalt drive up here on the north
end in that utility easement. It is just a 4" for gas. I think Mike has
overhead over there too.
Phipps: We had to relocate for the widening that Fairfield had to do for their street
here and then the county is going to widen that road so we moved
everything through here and upgraded that line to 25kV and we tried to set
the poles to pick up this subdivision as we would go through.
Pate: Revisions are due April 7 t at 10:00 a.m. We will try to get that sewer line
information to you as soon as we can.
Technical Plat Review
March 31, 2004
Page 8
LSP 04-16.00: Lot Split (Oxford/Drake, pp 204) was submitted by Audrey Drake for
property located at 3531 Wagner Road. The property is in the Planning Area and
contains approximately 4.64 acres. The request is to split the lot into two tracts of 0.75
and 3.89 acres respectively.
Pate: We still don't have a representative here for this Lot Split. I typically
don't like to review these unless there is someone present but I don't think
we have any questions on this one.
Boles: Jeremy, are you going to request more right of way on Wagner Road?
Morgan: I believe 60' was dedicated with the plat and it is identified as a local
street on the Master Street Plan so no additional right of way other than
the 50' would be required.
Gibson: Is that utility easement adjacent to that right of way?
Morgan: It is. This is the first lot split for the parent tract. There are two parcel
numbers for the tract however, for tax purposes. The plat is requiring
additional owner information as well as adjacent property information and
a note that this is in the planning area. The certificate of ownership and
dedication will need to be updated to indicate Washington County instead
of the City of Fayetteville. The proposed tract 1 driveway is shown as
going through both tracts 1 and 2 and will need to be adjusted accordingly,
either by a lot line or an access easement through there. They will need to
dimension the right of way but it has been dedicated. County approval is
required for this Lot Split. That's all of Planning's comments.
Matt Casey — Staff Eneineer
Casey: Sewer is not available in this area. I need the surveyor to show the
location of the existing 4" water line, the existing meters and the existing
septic.
Mike Phipps — Ozark Electric Coop,
Phipps: No comment.
Johnev Boles — Arkansas Western Gas
Boles: No comment.
Larry Gibson — Cox Communications
Technical Plat Review
March 31, 2004
Page 9
Gibson: If they adjust this driveway to the north unless I'm missing something,
there is a pole sitting there just a little bit to the north of that so if they
have to relocate that it will be at the owner/developer's expense.
Pate: Meeting is adjourned.