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HomeMy WebLinkAbout2003-12-31 - MinutesMINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on December 31, 2003 at 9:00 a.m. in room 111 in the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. FPL 04-03.00: (Skyler Place, pp. 403) LSD 04-01.00: Fayetteville Fire Station #7, pp 439 Page 2 LSP 04-06.00: Fuddruckers, pp 173 Page 6 LSD 04-02.00: Fuddruckers, pp 173 Page 8 PPL 04-01.00: Bridgeport Phase 7, pp 360 Page 13 STAFF PRESENT Matt Casey Suzanne Morgan Rebecca Ohman UTILITIES PRESENT Mike Phipps, Ozark Electric Coop. Johney Boles, Arkansas Western Gas ACTION TAKEN Tabled Forwarded Forwarded Forwarded Forwarded STAFF ABSENT Perry Franklin Danny Farrar Travis Dotson Renee Thomas Craig Camagey Jeremy Pate UTILITIES ABSENT Jim Sargent, AEP/ SWEPCO Larry Gibson, Cox Communications Sue Clouser, Southwestern Bell Technical Plat Review December 31, 2003 Page 2 LSD 04-01.00: Large Scale Development (Fayetteville Fire Station #7, pp 439) was submitted by Wayne Jones, project manager, of Wittenberg, Delony, and Davidson, Inc. on behalf of the City of Fayetteville for property located at 835 N. Rupple Road. The property is zoned R -A, Residential Agricultural, and contains approximately 2.00 acres. The request is to allow for the development of Fire Station #7 on the subject property. Morgan: We will start the meeting of the Technical Plat Review Committee for December 31, 2003. We have five items on the agenda. Item number one is FPL 04-03.00 for Skyler Place submitted by Jorgensen & Associates on behalf of Bleaux Barnes and Sam Mathias for property located south of Deane Street between Sang Avenue and Porter Road. Seeing no representative for this item, we will move that to the end. Item number two is LSD 04-01.00 for the Fayetteville Fire Station #7 submitted by Wayne Jones on behalf of the City of Fayetteville. I'll go through Planning comments. If you could please provide information regarding size, height, anchoring methods and materials for the proposed communication tower in order to determine eligibility for a waiver request based on emergency use. Jones: Alright. It is basically an open metal tower just like it is on all of the other fire stations. What do you want for that, like a cut sheet of it or something like that? Morgan: Regarding that, I can't tell you much more than this comment that is here at the bottom of the page. This report was done by Jeremy Pate, he is the manager for this project and he is not here today. Another comment, if you could revise the zoning to reflect the current zoning designations. Identify property owners to the southwest of the subject property. Just some other comments regarding the plat, language on the plat. Jones: I just want to comment that was all provided to us by the city. Do I need to go back to the city to get all of those things put on there? Morgan: Who was your comment with the city? Jones: Bart Petray. Morgan: If that is your contact then yes. Jones: We will get him to do all of that. I just wanted you all to know that all of that information was provided by the City on the survey. Casey: I think he provided you a survey, he didn't provide you a Large Scale Development Plan. Anything beyond what he gave you would be your responsibility and not his from what I understand. Technical Plat Review December 31, 2003 Page 3 Jones: No, that is not our relationship but we will get it worked out with him. Morgan: If you could, I don't know if street lights are proposed. Jeremy couldn't find them on the plan if they were. Jones: Ok. Morgan: If you could provide additional information with regard to the number of staff on site at any given time. Access easement on Nock property, I guess she is wanting you to check the status of that. Jones: In our planning meetings with the Planning staff I was of the understanding that staff was going to get that done. Morgan: I'm not aware of anything. The driveway width is to be a maximum of 39' from back to back curb. The right of way line, if you could show striping. Submit elevations with a proposed monument sign. All proposed utilities must be located underground and electric lines below 12kV are to be relocated underground. Trash enclosures must be screened from view and you can coordinate trash service with the Solid Waste Division. Matt, do you have any comments? Casey: First, we need to have a 12" water main extended to the site as part of this project. It says water main to be extended by the City of Fayetteville, extents unknown. The extents are to come from either Wedington to this site or from the south where it was extended to the Boys and Girls Club up to this site. I don't know why it says by the City of Fayetteville. Jones: The agreement that we have with the city, or the agreement that the Fire Department has with the City and the Water Department is that the water right now is all the way up at the street and down there where it comes at an angle going towards the department that they were going to extend it to the site for us. That is what Mr. Jurgens has agreed to do. Do we need to show that on the plans and say? That is how we did it. We put a note on there saying that the city had agreed to do that. Do we need to get a letter? Casey: You need to show on the plans where it will be located and call it out as you have it as a proposed water line. My comment about the grading, I'm worried about this area ponding. It is flat. You have a 54 contour all the way around and nothing in this large area. I'm afraid you are going to have bird baths all over that. I don't know if you need to pull it up a little bit. We've been talking about the detention, I don't know if that will somehow be used as a parking lot detention. That's another comment we need some more details on. The only other comment I have is this sidewalk needs to be shown as continuous through the driveway. Technical Plat Review December 31, 2003 Page 4 Jones: Ok, great. Morgan: Utility comments? Mike Phipps — Ozark Electric Coop. Phipps: My only comment is from the proposed transformer locations we need a 20' easement out to the west property line. Jones: We have an issue with the tree preservation in this area right here and we were wanting to bring all of our things through this point right here and up and over to the transformer like that. I guess that shows sewer but isn't electrical right here at this corner point too? Phipps: Yes, we have got underground power there. Jones: I just noticed that you were drawing it straight across there and we want to come through and bring everything up to the building and try to stay out of the roots of these upper trees. Do you see any problem with that? Phipps: No, we just need easements. The electrical contractor will have to do all the digging and conduits. Wherever they put it is fine with us, just as long as there is a 20' easement. Johney Boles — Arkansas Western Gas Boles: Are you wanting to tap for this off of the northeast corner of lot 69? Jones: Right now we would like to bring the majority of our utilities except for water in from this west side. This easement is our water line coming in like that and we want to try to provide everything else from the west, will that work? Boles: We have an existing line the full length. Jones: Can we put everything in that 20' easement if we get it all in there? Boles: My service is just going to go to your property line and stop. The meter will be located at that point. On which one of these lot numbers do you want your tap? Jones: We think that is an existing sewer manhole right there. Can we bring it into that or do we need to tap that line? Boles: I'm with the gas company. Technical Plat Review December 31, 2003 Page 5 Jones: Ok. Boles: You are showing the gas coming in right here and then turning and going back north. You are showing come off right here. Jones: I don't know the difference between the two lots right there. Boles: We have an existing line we can tap at any point. Jones: Then it would want to be at that point right there, yes. Boles: I will also need load information for the building, you are also showing a pad mounted natural gas emergency back up generator too so I will need load information for that also. That is all I have. Casey: What about sewer service? You can just put a stake wherever you want it and when tap information is being provided at the time of construction. That shouldn't be a problem. Morgan: Do you have contact information for the other utilities? Jones: We have communicated to all of their offices and that is what we have tried to put on the plan was what we had discussed with the office. That is sometimes different than the person at the meeting but yes, I have all of their phone numbers. Revisions are due January 7 t at 10:00 a.m. Technical Plat Review December 31, 2003 Page 6 LSP 04-06.00: Lot Split (Fuddruckers, pp 173) was submitted by James Koch of CEI Engineering Associates on behalf of Joe Hudack of AMJO Properties, LLC for property located at Lot 13 in Steele Crossing. The property is zoned C-2, Thoroughfare Commercial, and contains approximately 10.05 acres. The request is to split the parent tract into two tracts of 2.81 and 7.24 acres respectively. Morgan: The next item is LSP 04-06.00 with Fuddruckers submitted by James Koch of CEI Engineering on behalf of Joe Hudack. I will briefly go through Planning comments for you. If you could provide the legal description with the parent tracts and the split tract on the plat. Also, provide the zoning of adjacent properties on the plat. Include plat page 173. Correct the vicinity map to reflect the subject tract. I guess this particular piece, lot 13. Koch: You want to see zoning information on all of the subsequent lots that are shown on that plan? Morgan: Yes, for each of the lots with different ownership. If you could he requests that you use a larger font size and right of way dimensions in order to be able to read that well. Label and indicate all easements as filed of record with the Final Plat for CMN Business Park II Phase II including deed restrictions and tree preservation area. Indicate dimension and label building setbacks for each lot with reference to the Lot Split. Include the project owner and developer information on the plat. He requests that you move those signature blocks on the plat so it is legible somewhere where it is not overlaid. Matt, do you have any comments? Casey: James, if you can just show the location of the existing water and sewer lines on this plat. Also label the BFE and the minimum finished floor elevations for each of the two lots, they should be a minimum of 2' above the based flood elevations. I also have comments from the Fire Department. Future construction apparatus access will be required and water line with fire hydrants. I think that is all provided on the Large Scale. Koch: I believe so. We've got the access point around the building. Casey: I think you are ok on that. That's all I have. Morgan: Parks? Ohman: No comment. Morgan: Utilities? Phipps: This is AEP's service area. Technical Plat Review December 31, 2003 Page 7 Boles: James, what are the easement widths along Mall Avenue and Van Asche? Koch: I believe those are 25' utility easements. I'm not 100% on that. Boles: You just need to get those shown unless I'm overlooking them. Koch: They may be just 20' Johney. Boles: You are showing 20' here but I don't know what that is referencing. Koch: That would be this area right here. Boles: Ok, that is all I have. Matt, do you remember from back of curb what the greenspace was and the sidewalk width that went over here? I know there was some concern on that Marriott and a lot of utilities wound up underneath the sidewalk. Casey: This sidewalk is existing I think. Boles: I will wait until we get to this. Morgan: Just to let you know, the revisions for this Lot split are due on the 7`" of January at 10:00 a.m. Technical Plat Review December 31, 2003 Page 8 LSD 04-02.00: Large Scale Development (Fuddruckers, pp 173) was submitted by James Koch of CEI Engineering Associates on behalf of Joe Hudack of AMJO Properties, LLC for property located at Lot 13A of Steele Crossing. The property is zoned C-2, Thoroughfare Commercial, and contains approximately 2.81 acres. The request is to allow the development of a 7,073 sq.ft. restaurant with seating for 254 and 124 parking spaces proposed. Morgan: Item four on the agenda is LSD 04-02.00 for Fuddruckers submitted by James Koch. If you could Jeremy references to see the Lot Split comments on the first page and address those. Also include surrounding property zoning on the plat. Include a legal description for the proposed Lot 13A, indicate all easements as required by utility representatives. If you could update the parking ratio chart, remove the Walgreen's label and include required spaces proposed and proposed spaces as comparison. Also, update the site coverage chart. Show street lights along Mall Avenue and Van Asche Drive. As for parking and driveway requirements, if you could provide additional information regarding the number of staff on site at a given time. Provide the Planning Commission information associated with the Conditional Use request. The driveway width is to be a maximum of 39' from back of curb. Four bike racks are required with the maximum permitting of 93 parking spaces. Five are required with the Planning Commission approval of the Conditional use for 124 spaces. If you could show those racks on the site plan. The parking chart should include the bicycle rack detail from the City of Fayetteville's UDC. Label the loading are for daily delivery on the site plan. All parking lot lighting is to be shielded, directed downward and away from adjacent properties, include a note regarding that on the lat. Also, if you could indicate any proposed monument and/or wall signage on the plat. Provide elevations of the south and east sides of the structure facing rights of way to determine compliance with the DOD requirements. All proposed utilities shall be located underground. Koch: I have a question on that. Is that the only elevations I need to provide? I need to do al building elevations right? Morgan: I believe with this property only part of it is in the Design Overlay District. Koch: Is a portion of the site going to be considered Design Overlay and a portion of it not? Casey: They are going to look at it as a whole. Koch: The way I have kind of thought about it all is that we are looking at a lot and this kind of clips the corner of it and if we could do this design Technical Plat Review December 31, 2003 Page 9 approach based on I guess the majority of the lot being outside of the Design Overlay that is what I was thinking. Morgan: Anything within the Design Overlay District has to meet the ordinance. Even though only a portion... Koch: Whatever is constructed behind this lot is not going to be Design Overlay District. This lot 13A the boundary comes up right here, they are not going to be considered in the Design Overlay District. Morgan: I believe that is why Jeremy just requested south and east side elevations of the structure. Anything within the Design Overlay District has to meet the Design Overlay District requirements. Casey: I think you are going to find that our Commissioners are going to want to see all four sides. Koch: I agree with you Matt, we will get all four sides. Casey: Whether it is required or not they are going to ask for it. Koch: The subdivision has an architectural review committee that requires that also. That is easily done. Morgan: If you have any further questions you are welcome to call Jeremy next week. Coordinate with our Solid Waste Division for trash service. Matt, do you have any comments? Matt Casey — Staff Eneineer Casey: James, these comments are in your packet. Show the erosion control measures on the grading plan. Also, the existing water lines. I didn't have time to pull the plans for Mall Avenue but I believe there is some storm sewer along Mall. Koch: Yeah, right here. This is that deed restricted area that runs right beside Kohl's and all of that on Lot 16. This area right here kind of crosses and comes onto the site like that. Casey: Right along Mall is there underground storm sewer? Koch: I'm not aware of any at the present time. Casey: I had the comment to show existing. I was thinking that there was some that came down here and perhaps discharged through these headwalls. We are concerned right here, there is not any contour showing how it is going Technical Plat Review December 31, 2003 Page 10 to be graded. It looks like if here is the 90 contour and right at the top of the curb there is 98, that's 8' difference. We will just need to see how that is going to be graded and it has got to be outside of the floodway in the deed restricted area. Also, here at the wing wall there might be some problems with that. This level spreader is also shown to encroach into the floodway in the restricted area. I was kind of hoping there was storm sewer along over here somewhere, we might be able to discharge it into that and not do this. Koch: I agree. Casey: You will be coming out into the apron area under the bridge and not have to worry about erosion control but if that is not there. Koch: That is something that we might be able to look at is maybe directing runoff over to this point and discharging near the apron of that. Casey: I think there is rip raff along that apron that will help you as far as... Koch: You don't want that rip raff anymore do you? Casey: No, but we can use what's there. Sidewalks should be continuous through the driveway, to show it through the driveway what we probably need to do is remove the curb that goes through the sidewalk. I have also got Captain Farrar's comments here for you. The building is required to be sprinkled. A freestanding fire department connection away from the collapse zone of the building is necessary. The fire hydrant is shown on the plat. This hydrant shall be within 100 feet of the fire department connection. It also says access, 12' is shown on Van Asche Drive, then he describes 20'. I guess he is talking about the area here at the island saying he needs a 20' access. I think your comments took care of the island though, it can be a maximum of 39'. That island may have to go in order to meet the 39' requirement and also give the fire department 20'. Koch: I have seen those islands removed in town. Is that something that you guys don't want to see? Casey: I think they have found that they don't work very well. Before I came to work for the city I know they took some out at the city's expense but I couldn't tell you where they are. I don't think I've seen one since I've been here. He will need 20' access at all points. It looks like at Van Asche that is provided. That's all I have. Morgan: Craig Carnagey's comments for landscaping are to indicate both on the site plan and landscape plan the tree preservation area. Also, at the time an easement plat is filed for this property the correct language reflecting Technical Plat Review December 31, 2003 Page 11 the tree preservation area restrictions must be included with the signature block for tree preservation. Koch: Is there a tree preservation area on this lot? Morgan: I am not sure. I didn't review this project. Koch: I know there is a deed restricted area right here, is that what he is referencing do you know? Morgan: I don't know. Koch: I will ask him, he's out of town right now isn't he? Morgan: He will be back next Monday. Parks? Ohman: No comment. Morgan: Utilities? Johney Boles — Arkansas Western Gas Boles: James, if you would just for the record, show the utility easements along Mall and Van Asche and label those if you would please. Also, at the time prior to the construction of Mall Avenue and Van Asche there was casings placed across Mall Avenue here and across Van Asche. For some reason they were installed at a depth of about 10' to 12' deep. Our lines are in those casings. I'm just saying that before construction is done in this general area on the southeast comer of the property line there is going to be a huge, huge hole to gain access to all of those utilities. You might just keep that in mind. As a matter of fact, I think we had to use one of the contractor's track hoes to be able to reach that depth. We opted not to use some of them further to the west because they were so deep and dangerous to work with. Our guys dug for hours and hours and hours and never found them. Koch: I know I shared some documents with Sue Clouser on locations of conduits that were placed out there from the past construction plans for the subdivision. Boles: Our line comes this direction across this corner and crosses down here. There is going to have to be an extension made over to this point. The other utilities I'm assuming may also request conduits under this driveway. This is AEP. I don't know if they are going to require four or six. I would say six 4"s right there would be adequate. You might get in contact with Jim Sargent, he might require 6", I'm not sure what he plans Technical Plat Review December 31, 2003 Page 12 on running or what he has here. I think we all have facilities going by Target on the south side of Van Asche. Koch: I am doing the survey and the lot split and the environmental site assessment for them too. That is something that I didn't get to do the design and permitting for, it is going to be another engineer, they are keeping their same engineer out of Little Rock. If there is anything that we can do here to help plan for that I want to do that. Boles: We need to go ahead and get our facilities off site so we don't have to disturb this in the future. Also, our extension policies have changed. I have not received the models in place yet to be able to give you any pricing. We have a manager's meeting on the 81h of next month so if they would call me at the time they break ground on this and give me some load information that would help. Morgan: Any other comments? Koch: Just to verify something, no street lights are required for this Large Scale because they are on Mall Avenue and Van Asche, is that correct? Morgan: The only comment I have here is to show the street lights along Mall Avenue and Van Asche Drive. You may need to get with Jeremy for that information. Koch: Ok. Is Jeremy the Planner on this one? Morgan: He is. Revisions are due the 7`h at 10:00 a.m. Koch: Thank you. Technical Plat Review December 31, 2003 Page 13 PPL 04-01.00: Preliminary Plat (Bridgeport Phase 7, pp 360) was submitted by Geoffrey Bates of Keystone Consultants, Inc. on behalf of Arkansas Oaks for property located just east of Bridgeport Subdivision, Phase III and Freedom Place. The property is zoned RSF-4, Residential Single-family, 4 units per acre and contains approximately 9.4 acres. The request is to allow the development of another phase of this subdivision with 8 lots and 8 dwelling units proposed. Morgan: Item five is the Preliminary Plat 04-01.00 for Bridgeport Phase 7 submitted by Geoff Bates of Keystone Consultants on behalf of Arkansas Oaks. From Planning, label the lot frontage to ensure adequate lot width. Include plat page 360 somewhere on the plat. Show easements requested. I was wondering about the structure on lot 5, is that going to remain? Bates: No, it is just an old barn that is falling down. Morgan: So it's not there? Bates: No, we won't need to show it. I just put it there so the contractor knows where to tear it down whenever they develop it. Morgan: Maybe we should put a note or something. Casey: Call it out to be removed. Morgan: Street lights shall be placed at a maximum of 300' apart. Street names must be approved by the 911 Coordinator. Locate any signs for the subdivision or other that my be posted. All proposed utilities shall be located underground. All electric lines 12kV and below should be relocated underground. Those are all of my comments. Matt? Matt Casey — Staff EnEineeC Casey: Geoff, if you could extend the sidewalk all the way around to have it on both sides of the street. They also need to be located at the right of way line. It looks like it kind of pulls in closer to the curb. There needs to be a minimum of 10' of easement on each side of the proposed water and sewer mains. Here on Lot 7 you don't have 10' of easement, it comes real close to the line here. Also, you need to add the soil type on the grading plan. All lots must have a minimum of 6,000 sq.ft. of buildable area outside of the floodplain. I need you to label the amount of buildable area for each of the lots affected by the floodplain. There are no comments from Fire. Morgan: I will go over Craig's comments for Landscaping. Indicate ton the plan the edges of existing canopy with the identification of predominant species. Tree preservation areas need to be clearly identified. Right now Technical Plat Review December 31, 2003 Page 14 you only show significant trees. Show he entire existing canopy. Adjust the current tree preservation table to accurately reflect this site's existing canopy, and the percent of the total site proposed for preservation. Currently you are showing 97% preservation, this number needs to correspond to the existing canopy percent figure (44% existing). I don't know if that makes any sense. Bates: Sort of. I guess we are preserving 97% of the 44%. Morgan: That 97% needs to be changed to 41 point something. The fourth comment is protect the riparian areas and watershed values of this site through the identification of protected tree preservation areas deeded to a P.O.A. I included a drawing, this is an aerial covered in with green of the different trees that were on the site if you could just indicate the location of those. Bates: They must be the smaller trees or something. Morgan: Ok. Parks? Rebecca Ohman — Parks & Recreation Ohman: Geoff, we have already spoke to you in detail about this. We are going to accept the 30' trail corridor to the north of Hamestring Creek so it is not in this development but to the north of it. It will follow the floodplain line except where the floodplain and the floodway are too close and then it will go in the floodplain. In the future there will have to be some coordination with Craig to identify the trees on that site to make sure that our trail corridor doesn't interfere with tree preservation for future development. We want to go ahead and do that before we get too far down the road. Anything in excess will be banked and a deed will need to be issued prior to signing of the Final Plat. Morgan: Utilities? Johnev Boles — Arkansas Western Gas Boles: Geoff, if you would show the 25' building setback on the north and south side of the American Drive extension also as UE. Show a 20' easement between lots 5 and 6 coming all the way back. We need four 4" crossings from the south side of American lot 8 to the property line between 1 and 2 in here. Then one from the northwest corner of 7 just to the east of this pipe here on 3. Four 4". Mike won't let me put gas meters right in the middle of his power line easement between the property line of 3 and 4. We will serve lot 1 and 2 at the property line. Lot 3 at the southwest corner and then we will wrap this around the cul-de-sac and stop at 4 and Technical Plat Review December 31, 2003 Page 15 5 and then in the future we can get offsite back here. Lot 7 will have to be served out here at the street. I know this kind of drops off lot 8 and it has got a big pond down here in this end and so I anticipate a building to incur at this general area. We are going to place the services out here on American Drive. I think that will take care of it. Phipps: Just that these need to be 48" in depth finished grade. Morgan: Revisions are due January 7`h by 10:00 a.m. Technical Plat Review December 31, 2003 Page 16 Morgan: Skyler Place was number one on the agenda. It has been moved to the end. Seeing no representative present we will table that until the next Technical Plat Review meeting.