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Home My WebLink About2003-11-12 - MinutesMINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on November 12, 2003 at 9:00 a.m. in room 111 in the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ACTION TAKEN LSP 03-58.00: Lot Split (Mark Brewer, pp 526) Not Heard LSP 03-60.00: Lot Split (North St. Mini -Mart, pp 405) Not Heard LSP 03-61.00: Lot Split (Lierly, pp 202) Forwarded Page 2 LSP 03-59.00: Lot Split (Calloway, pp 571) Forwarded Page 6 LSD 03-42.00: Large Scale Development (Calloway, pp 571) Forwarded Page 8 FPL 03-13.00: Final Plat (Estates at Salem Hills, pp 205) Forwarded Page 10 STAFF PRESENT STAFF ABSENT Matt Casey Perry Franklin Jeremy Pate Danny Farrar Suzanne Morgan Travis Dotson Renee Thomas Rebecca Ohman UTILITIES PRESENT Mike Phipps, Ozark Electric Coop. Larry Gibson, Cox Communications Sue Clouser, Southwestern Bell UTILITIES ABSENT Jim Sergeant, AEP/ SWEPCO Johney Boles, Arkansas Western Gas Technical Plat Review November 12, 2003 Page 2 LSP 03-61.00: Lot Split (Lierly, pp 202) was submitted by James Gibson of Keith Robbins Realty on behalf of Carmen L. Lierly, Trustee of the Carmen L. & the Ima B. Lierly Trust for property located at 3577 N. Adams Road. The property is zoned R-A, Residential Agricultural, and contains approximately 33.08 acres. The request is to split the subject property into two tracts of 14.60 and 18.48 acres respectively. Pate: Good morning everyone, we are going to start the Technical Plat Review Committee meeting for November 12, 2003. The first three items on the agenda are property line adjustments so we will not be going over those. The first item we will look at is item number four, a Lot Split for Mark Brewer for property located on Paddock Lane and Happy Hollow Road. Is anyone here for Mr. Brewer? We'll put that at the end right now. The next item is a Lot Split for the North Street Minimart submitted by Alan Reid on behalf of Tom Peevyhouse, there is no one here for that one either. Moving on, item six is a Lot Split for Lierly submitted by James Gibson of Keith Robbins Realty for property located on North Adams Road. The Planner on this one is Suzanne. Morgan: Good morning. This is the second split from the parent tract and on the second page some of the items that will need to be added to the plat, if you could label the adjacent property either Planning Area or county so we can easily identify where the project is. Also, if you could show owner information on the plat. If you would identify the plat page, 202 on there. Gibson, J.: That's already on this correct? Morgan: I didn't find it on there. Gibson, J.: The surveyor didn't put it on there? Morgan: No. Gibson, J.: Do they normally do that? Morgan: Yes. Gibson, J.: Ok, he just forgot to do that. I got that one, I didn't understand the first one. Morgan: This is the second bullet. If you could on here label this area that is adjacent in the Planning Area. Gibson, J.: Again, the surveyor needs to do that. Pate: Most of these comments will be for the surveyor. Technical Plat Review November 12, 2003 Page 3 Morgan: I'll just give you an idea of what needs to be done. This vicinity map needs to be legible. Gibson, J.: So you will need a new copy of that, ok. Morgan: If the surveyor, or whoever is doing this, has any questions please feel free to call. Gibson, J.: What is your extension? Morgan: It is 575-8267, ask for Suzanne. Just some of the other comments, that this can be removed since the seal is on here. I know that you have shown the chicken house down here but I believe there is one more structure on the property. Gibson, J.: That is the only one on this property that they are splitting off. This has nothing to do with this request. Morgan: This is part of the entire property currently is it not? Gibson, J.: Yes, the whole thing. Morgan: Sure. Any existing structures on the entire property as it exists now need to be shown. I think there is just one other structure down here. Gibson, J.: Ok. Morgan: Those are the main comments, there are others addressed on the report here. If there are any other questions feel free to call. Those were all of the Planning comments. Matt, did you have any? Matt Casey — Staff Eneineer Casey: I just need your surveyor to show the location of the existing 4" water line running along Adams Road. It looks like this property may be near the end of the line. Do you know where that falls on this property? Gibson, J.: It is up close to the chicken house there, at least that's what they've told me. Casey: We need to verify that both tracts will have access to the water line. That's why we need you to show that. That is all I have. Technical Plat Review November 12, 2003 Page 4 Rebecca Ohman — Parks Planner Ohman: Hi, I'm Rebecca Ohman with Parks. There will be a parks fee of $555 for the Lot Split. This is based on the fact that you are creating a new single family housing area or unit. For each additional housing unit that is in the city there is an impact on the parks and recreation system. Gibson, J.: Ok, $555 for a parks fee. Ohman: That will be due before the issuance of a building permit. Gibson, J.: What office do we bring that to? Ohman: Down to the business office. Morgan: Utilities? Mike Phipps — Ozark Electric Coop. Phipps: No comment. Larry Gibson — Cox Communications Gibson: I would like to see, there may already be one there, I would like to see some type of easement marked along Adams Road on one side or the other, it doesn't matter which side. Gibson, J.: I don't believe that they even have T.V. Gibson: We've got it on Wheeler Road, I don't think they do either. Clouser: We'd need that for future as well. Gibson: If they ever need it we'd need an easement to get in there. It is up to you. If you don't want to put it there, that's fine. Gibson, J.: I will have to ask them about that. That would be additional expense on the surveyor of course, what else? You need the surveyor to identify it on his survey. Gibson: There may already be one there, I don't know. With the water line and everything going through there I'm thinking there may be one. We can't come in there without one. It is up to them whatever they want to do. Technical Plat Review November 12, 2003 Page 5 Sue Clouser — Southwestern Bell Clouser: I agree with Larry's comments for a utility easement. Gibson, J.: I'm sorry, I missed that. I'm thinking about writing this. He's an older fellow and I have to take everything to him. Did you say 15' easement? Gibson: 15' would be fine. That could just be a general utility easement for anybody. Gibson, J.: Ok. Clouser: I agree with Larry's comments on the utility easement. It will be general so it will cover all of the utilities. Gibson, J.: Even though you are already there? Clouser: Yes, it is for if we need it for future use. Gibson, J.: So then what you are saying is if we already have telephone we've got to go back and give a 15' easement even if he doesn't want to do it for Cox. Clouser: We are asking for a 15' utility easement. In my case it will be should we need it for future use we can't go across somebody else's property to feed another property. Gibson, J.: I am just trying to understand the rational because it is already there and why do we have to come back now after it's already there and do this? I don't think they want T.V. is what I heard him say but I know they have telephone and they would want it for that so they have got to go back and give a 15' easement for you since you are already there. Clouser: We would serve them if it is already there we would serve them. In the future, should we have to come through there with a cable or something then we would like to have a utility easement so if we need to do something different we can place our cable in a utility easement. Gibson, J.: I will have them to call you because I don't know what to say. What is your number? Clouser: It is 442-3107, Sue Clouser. Morgan: Revisions for this plat are due November 19`h at 10:00 a.m. That's all, thank you for coming. Technical Plat Review November 12, 2003 Page 6 LSP 03-59.00: Lot Split (Calloway, pp 571) was submitted by David Gilbert of Jorgensen & Associates on behalf of Charles Calloway for property located at Lot 35 in Deerfield Place. The property is zoned R -O, Residential Office and contains approximately 0.94 acres. The request is to split the lot into three tracts of 0.33, 0.27 and 0.34 acres respectively. Morgan: Item number seven is also a Property Line Adjustment so we will skip over that one. Item number eight is a Lot Split for Calloway submitted by David Gilbert for property located in Deerfield Place. As you are aware, this will require a Conditional Use for a tandem lot. Planning comments are to, if you would, identify the city limits on the vicinity map. Also, I was checking online and I think this name is incorrect. If you could show the centerline right of way for Huntsville Road and Deerfield Road and if you could dimension the access easements. Gilbert: The rights of way for Huntsville Road and Deerfield are established property lines. Morgan: Yes, it is already dedicated. Gilbert: I guess I'm not sure exactly what you are looking for. Pate: Just show a dimension from centerline. Gilbert: Thank you. Morgan: If you could dimension those at the 25' setback. Please disregard that comment about the rear setback. Those are all of Planning's comments for the Lot Split. Are there any Engineering comments? Matt Casey — Staff EnOneer Casey: Just that the water and sewer must be extended to serve all lots prior to filing the Lot Split. Rebecca Ohman — Parks Planner Ohman: There will be parks fees of $1,110 for the two additional single family lots. Will these be single family? Gilbert: Yes. I don't want to short change you Rebecca. Let me give you a call on that. I don't know that the fee has been paid on the initial lot so we may be making three payments. It was initially R -O. Ohman: Ok, do you need my phone number? Technical Plat Review November 12, 2003 Page 7 Gilbert: I've got it somewhere. Morgan: Utilities? Mike Phipps — Ozark Electric Coop. Phipps: We have already ran power to Deerfield Place subdivision. Our utilities are in there and any relocation of those facilities will be at the developer's expense. We did not have service for all of these. When we did this we had service for one house and that was it. If we have to come in and re - dig or do anything like that it would be at full cost to the developer. We would like a crossing across this proposed drive from lot 35C over to 3513, four 4" 48" in depth. That's all I have. Larry Gibson — Cox Communications Gibson: That conduit he called for covered everybody I believe. Are these going to be duplexes? Gilbert: What the owner is showing right now is single family. Gibson: Ok, that's all I have. Sue Clouser — Southwestern Bell Clouser: I agree with those comments. Technical Plat Review November 12, 2003 Page 8 LSD 03-42.00: Large Scale Development (Calloway, pp 571) was submitted by David Gilbert of Jorgensen & Associates on behalf of Charles Calloway for property located at Lot 35 in Deerfield Place. The property is zoned R -O, Residential Office and contains 3 lots. The request is to allow constructions of 3 single-family dwellings. Morgan: There is an associated Large Scale for this project. The comments are pretty much the same. Some of the ones that differ, if you could on the legend a lot of these symbols are on here. Also the reference to construction schedule, I don't believe that is necessary for this plat. Gilbert: Matt, just so you concur with that. Casey: It doesn't have to be, it's not a requirement. Morgan: Go ahead and remove it. Casey: There is no requirement for that to be there or not. Phipps: Utilities love that though. Gibson: The difficulty is sometimes we have a hard time getting that from the owner. A lot of times they don't know when they are going to start until they get all the paperwork finished. Phipps: The problem we have is they get started and they are into it two or three weeks before they even call us and let us know and I had one just yesterday go out there and they have already graded around my poles and did not even inform me they were already there. They called me when they wanted the poles moved. We are backed up now so it will be after Christmas before we can do anything for you like that. Gilbert: I will see if I can get the information from Mr. Calloway, otherwise he will just have to be at his own risk. Morgan: Ok, we did receive a waiver request. Were there any other comments? Matt Casey — Staff EnEineeC Casey: David, you didn't show how 35C was going to have water served to it. It looks like a water main was going to have to be extended to serve that. Gilbert: I know I've thought about that Matt. I am not sure, I need to visit with you about that. I have an idea on something but it may not be feasible. I will visit with you on that later to clear that up. Technical Plat Review November 12, 2003 Page 9 Casey: You can disregard my number two comment. We have some conflicting ordinances where our maximum driveway width is 24' but then our tandem lot ordinance requires 25' so we'll leave it at 25'. That's all I have. Morgan: Were there any additional comments for the LSD from utilities? Gibson: No. Morgan: Revisions are due November 19`h by 10:00 a.m. Technical Plat Review November 12, 2003 Page 10 FPL 03-13.00: Final Plat (Estates at Salem Hills, pp 205) was submitted by Tom Hennelly of Tomlinson on behalf of TTM -LLC for property located north of W. Salem Road and west of N. Salem Road. The property is in the Planning Area and contains approximately 41.64 acres. The request is to allow development of subject property with 23 lots and 23 dwelling units proposed. Pate: Item ten on the agenda is a Final Plat for Estates at Salem Hills submitted by Mr. Hennelly. We met with Washington County Health Department last week to get a final determination on what we are going to need for these plats to go through. We will need an approved septic system permit signed by the county and returned to our office. Do you have a final inspection scheduled for this yet? Hennelly: I talked to someone about it when we were trying to get this through, I think the water line being the only city utility, is in the process of being completed right now and Tim told me that as long as we had the water line finaled and tested and everything by the revision submittal date for this then we would be ok. Pate: That comment is in there too. Hennelly: It is going to be close. If they aren't going to be done I will just call you and have you pull it off the agenda. I think they will be able to get it done. They only have that stretch and that tie in to do and then one other meter set and then do the actual tie in down there on the south. The rest of it is finished. Pate: Very good. Just a couple of minor plat things. The correct plat page number is 205. Of course the Final Plat needs to show the surveyor's seal and signature. A couple of the title blocks, Dawn's title is the Zoning and Development Administrator now. I included all of the new signature blocks. The dedication block will be dedicated to Washington County as opposed to the City of Fayetteville. All that changes is instead of City of Fayetteville it will be Washington County. Hennelly: Ok, so the right of way dedication was just to match your street plan. Pate: When and if this ever gets annexed into the city the city will assume responsibility for all of that. Of course, the master street plan amendment has gone through and has been processed by the city council. If you would dimension West Salem Road right of way. I believe it is 30' from centerline. County approval is required for this. That's all I have. Revisions are due November 19`h Hennelly: Remind me again which one of these is Dawn's. Technical Plat Review November 12, 2003 Page 11 Pate: The Zoning and Development Administrator. It is this one here, the Certificate of Approval for Building Setback Dimensions. Hennelly: Ok. Pate: That's the extent of Planning comments. Matt, do you have anything additional? Matt Casey — Staff Engineer Casey: Tom, I've just listed what we'll need before I can sign off on the Final Plat, as -builds, maintenance bonds, and construction costs. That is all I have. Pate: Utilities? Mike Phipps — Ozark Electric Coop. Phipps: Tom, the easement crossings look good as we discussed. Hennelly: We did add that additional one up there on lot 1 going between 17 and 1 I think. Phipps: That's where we are going to cross, there should be a utility crossing there to get across the road there. On the street lights we are doing, we've got five. Is there a P.O.A. or does the city? Pate: I'm assuming it's the developer's expense. Phipps: For the lights but the monthly charge since it is outside of the city. You guys don't pick up the monthly do you? Pate: Not that I'm aware of. Hennelly: Does the county ever do that? Phipps: I don't think the county has anything set up for that that I know of. It is probably a P.O.A. that you would have to set up for that. Once it is annexed I guess they would have to take the lights in if they did that. Hennelly: I'm going to have to talk to Gerald about that. I don't know whether he knew that or not. I didn't know that they would be incurring a cost for running them. Technical Plat Review November 12, 2003 Page 12 Phipps: They would if they required lights but they aren't required. That's just the lights that you wanted to put in. It would either be going to Gerald or a P.O.A. That's all I have. Larry Gibson — Cox Communications Gibson: The only thing on there that I saw that I had a question about, what is that running through there between one and two? Hennelly: Storm drain. It has got 3' or 4' of cover on it. Gibson: It's already in there? Hennelly: Yes. Gibson: We can punch underneath that if we have to. That's all I have. Sue Clouser — Southwestern Bell Clouser: If you could let us know when you're getting started, if you have got the conduit in already or what. Hennelly: The only one that is not in is that one right there. All of the rest of them are in. Clouser: Any relocation is of course at the owner/developer's expense. Pate: Tom, you have a couple of plat revisions that will be due in November 19`h along with the septic permits and final inspection. Thank you Sir. Seeing no one else here, the other items will have to come back to you, thanks.