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HomeMy WebLinkAbout2003-05-14 - MinutesMINUTES OF A MEETING OF THE
TECHNICAL PLAT REVIEW COMMITTEE
A regular meeting of the Technical Plat Review Committee was held on May 14, 2003 at
9:00 a.m. in room 111 in the City Administration Building, 113 W. Mountain,
Fayetteville, Arkansas.
ITEMS CONSIDERED ACTION TAKEN
LSP03-39.00: Lot Split (John David Lindsey, pp205) Forwarded
Page 2
LSD03-16.00: Large Scale Development
(Noble Oaks III, pp 405)
Page 4
LSD03-17.00: Large Scale Development
(Landers Auto Park, pp 248)
Page 9
STAFF PRESENT
Matt Casey
Dawn Warrick
Jeremy Pate
Craig Carnagey
UTILITIES PRESENT
Johny Boles, Arkansas Western Gas
Glenn Newman, AEP/ SWEPCO
Larry Gibson, Cox Communications
Forwarded
Tabled
STAFF ABSENT
Perry Franklin
Danny Farrar
Travis Dotson
Renee Thomas
UTILITIES ABSENT
Sue Clouser, Southwestern Bell
Mike Phipps, Ozark Electric Coop.
Jim Sargent, AEP/SWEPCO
Technical Plat Review
May 14, 2003
Page 2
LSP 03-39.00: Lot Split (John David Lindsey, pp205) was submitted by Brian Scott,
RPLS of Geomatic Consultants, Inc. on behalf of Woodworks Plus, Inc. for John David
Lindsey for property located at 3880 W. Weir Road WC 94. The property is located in
the Planning Area and contains approximately 18.5 acres. The request is to divide the
property into 2 tracts of 16.64 and 1.90 acres each.
Warrick: Ok, I will start our meeting of the Technical Plat Review Committee for
May 14, 2003. We are going to start with a Lot Split for John David
Lindsey and that is submitted on behalf of Woodworks for property
located at 3880 Weir Road. We will start with the staff comments from
Planning. Submittal requirements were adequate as were subdivision
requirements. With regard to the plat itself, we do need some additions.
Plat page 235 needs to be labeled on your site plan. Weir Road is a minor
arterial which requires 45' of right of way if it is not shown. The project
developer/owner is not shown on the plat, we would like that added in
there. The vicinity map should reflect Rupple Road. The vicinity map
maybe should show a little bit more but that would help. County approval
will be required on this since it is located in the Planning Area before it
can be filed. Revisions will need to be submitted no later than 10:00 on
the 21s`. There are no comments with regard to Parks since this property is
located in the Planning area. Matt Casey will go over Engineering
comments.
Matt Casey — Staff Engineer
Casey:
The only comment I have is I want you to show the existing water lines
along County Road 894 and the location of the meters. It can be
approximate, we just want to make sure that those lines aren't crossing.
Sewer is not available.
Warrick: Those are the staff comments. Utilities?
Mike Phipps — Ozark Electric Coop.
Phipps: We need a 20' easement along County Road 894 and 20' on County Road
94, the north side of 94.
Warrick: A 20' easement along the south property line of both tracts, is that what
we are looking at all along 94 there?
Phipps: Yes, outside of the right of way. I also need a 20' UE along the west
property line. Any relocation of existing facilities will be at the
developer's expense. That overhead power line on 94 is 14KV. That is
all I have.
Technical Plat Review
May 14, 2003
Page 3
Johny Boles — Arkansas Western Gas
Boles: I agree with the easements that Mike requested and the same comment
related to existing utilities.
Larry Gibson — Cox Communications
Gibson: Those easements are fine. I also have the same comments about
relocation.
Warrick: Southwestern Bell is not here today so typically we will advise you to
contact Southwestern Bell for comments and if you need contact
information we can get you that. Does anyone else have anything
additional on this lot split? Ok, thank you.
Technical Plat Review
May 14, 2003
Page 4
LSD 03-16.00: Large Scale Development (Noble Oaks III, pp405) was submitted by
Jorgensen & Associates on behalf of Sweetser Properties for property located on the east
side of Oakland Avenue, north of Lawson Street. The property is zoned R-2, Medium
Density Residential and contains approximately 1.24 acres with 28 dwelling units
proposed. (28 bedrooms). Proposed total parking spaces provided are 28.
Warrick: The next item on the agenda this morning is a Large Scale Development
for Noble Oaks. For the record, would you introduce yourself please?
Hafemann: Yes, I am Garrett Hafemann with Jorgensen & Associates.
Warrick: You're new to Jorgensen & Associates. Welcome. We will start with
staff comments with regard to plan information. We do need an applicant
or a representative's signature and parcel number on our application. That
is something that you can do while you are here. We do have some
comments with regards to grading and tree preservation and we will get to
those as we talk to Engineering. Required elevations, we don't need those
for residential structures. If there is something that you propose to show
to the Planning Commission we will need copies of that for them. Right
of way dimensions, we do need those shown from centerline. On
Oakland, that is classified as a local street on the Master Street Plan with a
requirement of 50' total so 25' from centerline is necessary. If that
changes your front property line to some degree your buildings may need
to shift to reflect that change. Your setbacks will be taken from that new
point. We do need you to indicate the building height so that we can
check for any additional setback requirements that may be necessary.
Mostly what that entails is a side setback for R-2 zoned property. If the
structure is taller than 20' in height adjacent to a side setback line that
setback is increased from 8' based on the number of feet in height greater
than 20'. Setbacks for the rear and side property lines need to be shown
on the plan too. Again, with regard to Oakland being a local street
needing 25' from centerline, that is addressed again under the street
requirements section. We also need you to provide one bike rack. Oh, ok,
there it is. In your parking calculations you need to add the number of
bike racks proposed. This is part of your parking table, that would
accommodate that comment I think. If you have a proposed sign we
would like you to locate that on the site plan. Just a note that all proposed
utilities shall be located underground to serve the project. Revisions will
be necessary no later than 10:00 on May 21'', a week from today. There is
a reminder on your comment sheet with regard to your responsibility for
public notification for this project. You will need proof of notification
when you bring your revisions into us next week. Comments from the
Park and Rec. Division, should I read those for you?
Turner: You can read those.
Technical Plat Review
May 14, 2003
Page 5
Warrick: On April 7th the Parks and Rec. Advisory Board voted to accept money in
lieu of land in the amount of $11,004 for 28 units at $393 per unit. This is
based of course upon UDO § 166.03 and the ordinance which updated the
base is ordinance 4068. The payment of that fee will be due prior to
issuance of a building permit. Matt?
Matt Casey — Staff Engineer
Casey:
We are going to be recommending street improvements along Oakland
with a minimum of 14' from centerline with curb and gutter, pavement,
underground storm drain. It looks like you've got storm drain under the
proposed driveway, you just need to continue that on between and make
that continuous with the curb. You are not showing an easement around
the proposed sewer line extension so you need 10' on each side of that and
all around it. The drainage report and contours show that everything is
flowing northward right now and with the development the way it is
proposed, it is all going in the pond and then going northwest. We are
increasing the flow within that ditch which we don't allow.
Hafemann: It flows around and eventually gets to the same point that ditch comes
around the corner once it gets to that street it comes around, the one just
down from Kelly on our vicinity map. It ends up in the same area.
Casey:
I don't know if Mr. and Mrs. King here next door would want that
additional water going through the ditch there. This area is prone to
problems anyway because it is so flat through there. You will need to go
ahead and discharge that and not increase. You can discharge it over there
but you have to show that you are detaining the preexisting conditions, I
don't know that you can do that.
Hafemann: Because of the flatness and the flow line in that ditch we already are
dealing with. The pond, unfortunately, can't be made any larger to over
detain so we are going to have a problem there.
Casey: Sweetser also owns this property here, I don't know if there is an option to
discharge one of their own property to these, if that would be acceptable.
Hafemann: In walking the site with Kim originally was to save that tree back there in
the corner. She was not keen to a detention pond taking the place of that
tree.
Casey:
I think that detention pond might be able to stay like that. It is just the out
fall pipe that is going to the east. I don't know, there aren't any contours
or anything shown on here on this plan so I don't know what is out there
Technical Plat Review
May 14, 2003
Page 6
to accommodate that. Another concern I had, and this kind of crosses over
to Craig's territory, it looks like the whole site is being raised up but you
are proposing to save those trees but you are grading and filling around all
of them. I just wanted to point that out.
Hafemann: We will have some tree wells, especially around that large 24" oak on the
center of the site which we had to shift the whole thing south to save that
one tree.
Casey: It looks like there is probably around 2' of fill around it.
Hafemann: That is correct. The reason it is so high of course is because of the
detention pond and meeting the outflow and flow line. It is very flat there.
Casey: I don't know if you made a comment about sidewalks or not, but we will
be requiring a 6' sidewalk along Oakland located at the right of way. You
show a sidewalk, I'm not sure what size that is.
Warrick: They are showing a 5' so that needs to be a 6'.
Casey: Then there are some standard comments if you have questions about them
let me know. One more thing, it is called Noble Oaks but all the trees are
Maple, do you have any comments on that?
Hafemann: I guess you can talk to Sweetser on that one.
Warrick: We also need an informational item added to your plat with regard to
floodplain based on the appropriate FIRM map. I am going to read
through the landscape comments. That is something that Matt eluded to
and it is an issue with regard to the amount of soil. The conditions on this
approval include that no more than 6" of fill on the tree roots of the 24"
maple located at the south drive entrance and the 10" maple at the
northeast corner from the large oak, the 24" oak should either meet
proposed grade or the parking lot will be provided with drainage. Those
modifications are going to affect your plan. If there is more than 6" of fill
those trees really can't be classified as trees to be saved.
Hafemann: Did you say this one tree down here in the southwest corner?
Warrick: Yes.
Hafemann: That one was deemed by Kim to be in poor health anyway.
Warrick: The one coming into the drive?
Technical Plat Review
May 14, 2003
Page 7
Hafemann:
Warrick:
Carnagey:
Hafemann-
Carnagey:
Warrick:
Oh, ok, that one there. We will probably end up just eliminating that one.
We are still ok on canopy.
You will be losing some of your preservation I believe when you bring
this easement through to cover this sewer line. That area within the
easement will need to come out of your preservation calculations. It looks
like you still may be fine. You have got preserved 28.5% and the
minimum is 20%. The comments are there for you if you have questions
on them. I think Craig kind of coordinated some with Kim on this, this is
an interim transitional project for landscape administration as well.
I didn't do the analysis report.
It was submitted with everything and it even had a transmittal for the
Landscape Administrator on it. I have another copy.
I will take a look.
We have that. I will hand it to the Landscape Administrator and make
sure that he has an opportunity to review that. Craig's first day was
Monday so he is truly being hit with all of this. We are just trying to make
sure he understands where we are and not skip out on too much
information. That covers staff comments. Unless you have anything in
addition or if you have any questions for staff we will go ahead to utility
comments.
Glenn Newman — AEP/SWEPCO
Newman:
Johny Boles —
Boles:
Hafemann:
Larry Gibson
Gibson:
Along Oakland it looks like you have a 15' utility easement and so that
will be plenty to serve this property. Any relocation for drives or anything
will be at the developer's expense. I guess we will go from there towards
the meter. The meter will probably be on the west wall. Other than that,
those are all the comments I had.
Arkansas Western Gas
Is Mr. Sweetser going to want any gas on these apartments?
I will have to get back to you on that. I am not really sure exactly. We
haven't discussed it.
— Cox Communications
We are joint usage on the AEP poles that are on the east side of Oakland
that run north and south. I basically have the same comments as Glenn. If
Technical Plat Review
May 14, 2003
Page 8
we have to relocate that it will be at the owner's expense. We would also
like to be notified when SWEPCO starts their work as far as any relocates.
It will more than likely take us this day in time up to 30 days to complete
our work from the time they finish. You may want to put that in your
schedule. That is all I have.
Warrick: Southwestern Bell is not available today so you will need to contact them
for comments. Do you have anything else? Revisions are due a week
from today with proof of notification. If for some reason you are not able
to meet the requirements on trees and grading issues please let us know so
we can work with you. Thank you.
Technical Plat Review
May 14, 2003
Page 9
LSD 03-17.00: Large Scale Development (Landers Auto Park, pp 248) was submitted
by Brian Black of Black, Corley & Owens on behalf of Landers Auto Sales for property
located at 1310 W Showroom Drive. The property is zoned C-2, Thoroughfare
Commercial and contains approximately 42.82 acre. The request is for a greeting station,
17,400 s.f. body shop expansion, addition of a 5605 s.f. carwash building and concrete
vehicle display pads.
Warrick: The last item on our agenda this morning is a Large Scale Development
for Landers Auto Park. It doesn't appear that we have an applicant's
representative here this morning and staff has significant comments on this
particular project. We are recommending that this item be tabled until we
get more adequate plans so that we can better understand what they are
really doing. We can do one of two things. We can certainly go through
any comments or initial concerns that you may have and we can relay that
information to the applicant or we can just postpone our discussion on this
item until we get plans for more understanding. You guys nominate the
postponement?
Boles: Yes.
Warrick: We are going to table this item and we will contact the applicant's
representative that this will need to be represented when we reschedule.
We are adjourned.