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HomeMy WebLinkAbout2003-05-14 - MinutesMINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on May 14, 2003 at 9:00 a.m. in room 111 in the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LSP03-39.00: Lot Split (John David Lindsey, pp205) Forwarded Page 2 LSD03-16.00: Large Scale Development (Noble Oaks III, pp 405) Page 4 LSD03-17.00: Large Scale Development (Landers Auto Park, pp 248) Page 9 STAFF PRESENT Matt Casey Dawn Warrick Jeremy Pate Craig Carnagey UTILITIES PRESENT Johny Boles, Arkansas Western Gas Glenn Newman, AEP/ SWEPCO Larry Gibson, Cox Communications Forwarded Tabled STAFF ABSENT Perry Franklin Danny Farrar Travis Dotson Renee Thomas UTILITIES ABSENT Sue Clouser, Southwestern Bell Mike Phipps, Ozark Electric Coop. Jim Sargent, AEP/SWEPCO Technical Plat Review May 14, 2003 Page 2 LSP 03-39.00: Lot Split (John David Lindsey, pp205) was submitted by Brian Scott, RPLS of Geomatic Consultants, Inc. on behalf of Woodworks Plus, Inc. for John David Lindsey for property located at 3880 W. Weir Road WC 94. The property is located in the Planning Area and contains approximately 18.5 acres. The request is to divide the property into 2 tracts of 16.64 and 1.90 acres each. Warrick: Ok, I will start our meeting of the Technical Plat Review Committee for May 14, 2003. We are going to start with a Lot Split for John David Lindsey and that is submitted on behalf of Woodworks for property located at 3880 Weir Road. We will start with the staff comments from Planning. Submittal requirements were adequate as were subdivision requirements. With regard to the plat itself, we do need some additions. Plat page 235 needs to be labeled on your site plan. Weir Road is a minor arterial which requires 45' of right of way if it is not shown. The project developer/owner is not shown on the plat, we would like that added in there. The vicinity map should reflect Rupple Road. The vicinity map maybe should show a little bit more but that would help. County approval will be required on this since it is located in the Planning Area before it can be filed. Revisions will need to be submitted no later than 10:00 on the 21s`. There are no comments with regard to Parks since this property is located in the Planning area. Matt Casey will go over Engineering comments. Matt Casey — Staff Engineer Casey: The only comment I have is I want you to show the existing water lines along County Road 894 and the location of the meters. It can be approximate, we just want to make sure that those lines aren't crossing. Sewer is not available. Warrick: Those are the staff comments. Utilities? Mike Phipps — Ozark Electric Coop. Phipps: We need a 20' easement along County Road 894 and 20' on County Road 94, the north side of 94. Warrick: A 20' easement along the south property line of both tracts, is that what we are looking at all along 94 there? Phipps: Yes, outside of the right of way. I also need a 20' UE along the west property line. Any relocation of existing facilities will be at the developer's expense. That overhead power line on 94 is 14KV. That is all I have. Technical Plat Review May 14, 2003 Page 3 Johny Boles — Arkansas Western Gas Boles: I agree with the easements that Mike requested and the same comment related to existing utilities. Larry Gibson — Cox Communications Gibson: Those easements are fine. I also have the same comments about relocation. Warrick: Southwestern Bell is not here today so typically we will advise you to contact Southwestern Bell for comments and if you need contact information we can get you that. Does anyone else have anything additional on this lot split? Ok, thank you. Technical Plat Review May 14, 2003 Page 4 LSD 03-16.00: Large Scale Development (Noble Oaks III, pp405) was submitted by Jorgensen & Associates on behalf of Sweetser Properties for property located on the east side of Oakland Avenue, north of Lawson Street. The property is zoned R-2, Medium Density Residential and contains approximately 1.24 acres with 28 dwelling units proposed. (28 bedrooms). Proposed total parking spaces provided are 28. Warrick: The next item on the agenda this morning is a Large Scale Development for Noble Oaks. For the record, would you introduce yourself please? Hafemann: Yes, I am Garrett Hafemann with Jorgensen & Associates. Warrick: You're new to Jorgensen & Associates. Welcome. We will start with staff comments with regard to plan information. We do need an applicant or a representative's signature and parcel number on our application. That is something that you can do while you are here. We do have some comments with regards to grading and tree preservation and we will get to those as we talk to Engineering. Required elevations, we don't need those for residential structures. If there is something that you propose to show to the Planning Commission we will need copies of that for them. Right of way dimensions, we do need those shown from centerline. On Oakland, that is classified as a local street on the Master Street Plan with a requirement of 50' total so 25' from centerline is necessary. If that changes your front property line to some degree your buildings may need to shift to reflect that change. Your setbacks will be taken from that new point. We do need you to indicate the building height so that we can check for any additional setback requirements that may be necessary. Mostly what that entails is a side setback for R-2 zoned property. If the structure is taller than 20' in height adjacent to a side setback line that setback is increased from 8' based on the number of feet in height greater than 20'. Setbacks for the rear and side property lines need to be shown on the plan too. Again, with regard to Oakland being a local street needing 25' from centerline, that is addressed again under the street requirements section. We also need you to provide one bike rack. Oh, ok, there it is. In your parking calculations you need to add the number of bike racks proposed. This is part of your parking table, that would accommodate that comment I think. If you have a proposed sign we would like you to locate that on the site plan. Just a note that all proposed utilities shall be located underground to serve the project. Revisions will be necessary no later than 10:00 on May 21'', a week from today. There is a reminder on your comment sheet with regard to your responsibility for public notification for this project. You will need proof of notification when you bring your revisions into us next week. Comments from the Park and Rec. Division, should I read those for you? Turner: You can read those. Technical Plat Review May 14, 2003 Page 5 Warrick: On April 7th the Parks and Rec. Advisory Board voted to accept money in lieu of land in the amount of $11,004 for 28 units at $393 per unit. This is based of course upon UDO § 166.03 and the ordinance which updated the base is ordinance 4068. The payment of that fee will be due prior to issuance of a building permit. Matt? Matt Casey — Staff Engineer Casey: We are going to be recommending street improvements along Oakland with a minimum of 14' from centerline with curb and gutter, pavement, underground storm drain. It looks like you've got storm drain under the proposed driveway, you just need to continue that on between and make that continuous with the curb. You are not showing an easement around the proposed sewer line extension so you need 10' on each side of that and all around it. The drainage report and contours show that everything is flowing northward right now and with the development the way it is proposed, it is all going in the pond and then going northwest. We are increasing the flow within that ditch which we don't allow. Hafemann: It flows around and eventually gets to the same point that ditch comes around the corner once it gets to that street it comes around, the one just down from Kelly on our vicinity map. It ends up in the same area. Casey: I don't know if Mr. and Mrs. King here next door would want that additional water going through the ditch there. This area is prone to problems anyway because it is so flat through there. You will need to go ahead and discharge that and not increase. You can discharge it over there but you have to show that you are detaining the preexisting conditions, I don't know that you can do that. Hafemann: Because of the flatness and the flow line in that ditch we already are dealing with. The pond, unfortunately, can't be made any larger to over detain so we are going to have a problem there. Casey: Sweetser also owns this property here, I don't know if there is an option to discharge one of their own property to these, if that would be acceptable. Hafemann: In walking the site with Kim originally was to save that tree back there in the corner. She was not keen to a detention pond taking the place of that tree. Casey: I think that detention pond might be able to stay like that. It is just the out fall pipe that is going to the east. I don't know, there aren't any contours or anything shown on here on this plan so I don't know what is out there Technical Plat Review May 14, 2003 Page 6 to accommodate that. Another concern I had, and this kind of crosses over to Craig's territory, it looks like the whole site is being raised up but you are proposing to save those trees but you are grading and filling around all of them. I just wanted to point that out. Hafemann: We will have some tree wells, especially around that large 24" oak on the center of the site which we had to shift the whole thing south to save that one tree. Casey: It looks like there is probably around 2' of fill around it. Hafemann: That is correct. The reason it is so high of course is because of the detention pond and meeting the outflow and flow line. It is very flat there. Casey: I don't know if you made a comment about sidewalks or not, but we will be requiring a 6' sidewalk along Oakland located at the right of way. You show a sidewalk, I'm not sure what size that is. Warrick: They are showing a 5' so that needs to be a 6'. Casey: Then there are some standard comments if you have questions about them let me know. One more thing, it is called Noble Oaks but all the trees are Maple, do you have any comments on that? Hafemann: I guess you can talk to Sweetser on that one. Warrick: We also need an informational item added to your plat with regard to floodplain based on the appropriate FIRM map. I am going to read through the landscape comments. That is something that Matt eluded to and it is an issue with regard to the amount of soil. The conditions on this approval include that no more than 6" of fill on the tree roots of the 24" maple located at the south drive entrance and the 10" maple at the northeast corner from the large oak, the 24" oak should either meet proposed grade or the parking lot will be provided with drainage. Those modifications are going to affect your plan. If there is more than 6" of fill those trees really can't be classified as trees to be saved. Hafemann: Did you say this one tree down here in the southwest corner? Warrick: Yes. Hafemann: That one was deemed by Kim to be in poor health anyway. Warrick: The one coming into the drive? Technical Plat Review May 14, 2003 Page 7 Hafemann: Warrick: Carnagey: Hafemann- Carnagey: Warrick: Oh, ok, that one there. We will probably end up just eliminating that one. We are still ok on canopy. You will be losing some of your preservation I believe when you bring this easement through to cover this sewer line. That area within the easement will need to come out of your preservation calculations. It looks like you still may be fine. You have got preserved 28.5% and the minimum is 20%. The comments are there for you if you have questions on them. I think Craig kind of coordinated some with Kim on this, this is an interim transitional project for landscape administration as well. I didn't do the analysis report. It was submitted with everything and it even had a transmittal for the Landscape Administrator on it. I have another copy. I will take a look. We have that. I will hand it to the Landscape Administrator and make sure that he has an opportunity to review that. Craig's first day was Monday so he is truly being hit with all of this. We are just trying to make sure he understands where we are and not skip out on too much information. That covers staff comments. Unless you have anything in addition or if you have any questions for staff we will go ahead to utility comments. Glenn Newman — AEP/SWEPCO Newman: Johny Boles — Boles: Hafemann: Larry Gibson Gibson: Along Oakland it looks like you have a 15' utility easement and so that will be plenty to serve this property. Any relocation for drives or anything will be at the developer's expense. I guess we will go from there towards the meter. The meter will probably be on the west wall. Other than that, those are all the comments I had. Arkansas Western Gas Is Mr. Sweetser going to want any gas on these apartments? I will have to get back to you on that. I am not really sure exactly. We haven't discussed it. — Cox Communications We are joint usage on the AEP poles that are on the east side of Oakland that run north and south. I basically have the same comments as Glenn. If Technical Plat Review May 14, 2003 Page 8 we have to relocate that it will be at the owner's expense. We would also like to be notified when SWEPCO starts their work as far as any relocates. It will more than likely take us this day in time up to 30 days to complete our work from the time they finish. You may want to put that in your schedule. That is all I have. Warrick: Southwestern Bell is not available today so you will need to contact them for comments. Do you have anything else? Revisions are due a week from today with proof of notification. If for some reason you are not able to meet the requirements on trees and grading issues please let us know so we can work with you. Thank you. Technical Plat Review May 14, 2003 Page 9 LSD 03-17.00: Large Scale Development (Landers Auto Park, pp 248) was submitted by Brian Black of Black, Corley & Owens on behalf of Landers Auto Sales for property located at 1310 W Showroom Drive. The property is zoned C-2, Thoroughfare Commercial and contains approximately 42.82 acre. The request is for a greeting station, 17,400 s.f. body shop expansion, addition of a 5605 s.f. carwash building and concrete vehicle display pads. Warrick: The last item on our agenda this morning is a Large Scale Development for Landers Auto Park. It doesn't appear that we have an applicant's representative here this morning and staff has significant comments on this particular project. We are recommending that this item be tabled until we get more adequate plans so that we can better understand what they are really doing. We can do one of two things. We can certainly go through any comments or initial concerns that you may have and we can relay that information to the applicant or we can just postpone our discussion on this item until we get plans for more understanding. You guys nominate the postponement? Boles: Yes. Warrick: We are going to table this item and we will contact the applicant's representative that this will need to be represented when we reschedule. We are adjourned.