HomeMy WebLinkAbout2003-04-02 - MinutesMINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on Wednesday, April 2, 2003 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LSP 03-30.00: Lot Split (Whillock Estate, pp 596) Forwarded Page 7 LSD 03-10.00: Large Scale Development (Campus Properties, pp 520) Page 9 Forwarded FPL 03-2.00: Final Plat (Mission Place, pp 370 and 409) Forwarded Page 20 LSD 03-25.00: Large Scale Development (O'Charley's, pp 212) Page 2 LSD 03-15.00: Large Scale Development (Butterfield Trail Village, pp 175) Page 26 Forwarded Forwarded STAFF PRESENT STAFF ABSENT Matt Casey Sara Edwards Renee Thomas Kim Hesse Tim Conklin Perry Franklin Danny Farrar Travis Dotson Technical Plat Review April 2, 2003 Page 2 LSD 03-25.00: Large Scale Development (O'Charley's, pp 212) was submitted by Edwards and Hotchkiss Architects on behalf of O'Charley's Incorporated for property located at the northeast corner of Steele Boulevard and Shiloh Drive. The property is zoned C-2 and contains approximately 1.27 acres with a restaurant proposed. Edwards: Welcome to the April 2, 2003 meeting of the Technical Plat Review Committee. I am going to start with item number four which is LSD 03- 25.00 submitted by Edwards and Hotchkiss Architects on behalf of O'Charley's for property located at the corner of Shiloh Drive and Steele Blvd. The property is zoned C-2 and contains 1.27 acres with a restaurant proposed. Dill: My name is Jason Dill, I am with Design & Engineering, we are the Civil Engineers for this. Those are the plans that you have. If you have any questions I would be glad to answer them. Edwards: From Parks there are no comments. From Landscaping, This information may be included with the site plan. A Preliminary Landscape Plan is required for Planning Commission review and the Final Landscape Plan is required prior to issuance of the Building Permit. The landscape plan meets our ordinance requirements. Please consider introducing a second tree species for your development. The two shade tree species shown are both maples and although they are different varieties, we suggest a mix of species within each development. From Fire, a sprinkler system is required. A free standing fire de ailment connection located out of the collapse zone of the building and. within 100' of the hydrant should be added. From Planning, I am considering the fourth page to be the site plan. It does need to be to scale. Dill: Our scale wasn't done. Edwards: There was a note to not scale this drawing. Add a parking table to state the number of parking spaces provided. Two sets of adjoining property owners labels shall be submitted immediately. Those are required for us to do notification. You are required to do notification as well and there is a comment about that at the very end. We do need those as soon as possible to stay on this schedule. We do not have any color elevations of the monument sign. Show the adjacent zoning on the site plan. Adjacent property owners should be added. Add plat page 212, that is a city referencing system that we would like you to add to the front. I didn't see a legal description. Dill: There is a property description at the southwest corner. This property is being platted as we do this I think is part of this. Edwards: Actually I did show a lot split approved about a year ago for this. Parking stalls, our regulation is 9'x19'. I see they are set here being 20' wide. Is Technical Plat Review April 2, 2003 Page 3 there a good reason for that or can you reduce it? The reason we do that is to try to reduce the impervious surface on the site. Dill: We can do that. We like to reduce asphalt. Edwards: Matt made this comment too. We have a standard bicycle rack that has to be used. It is the "U" shaped rack. Dill: Do you happen to have a detail for that? Casey: I can get that for you. Edwards: Parking lot lighting needs to be designed and located in such a manner to preserve the scenic appearance of the corridor, it has to be shielded and directed downward, does not shine light into adjacent neighborhood and shall not exceed 35' in height and shall utilize sodium lighting fixtures. I know Target used the sodium so it will match theirs. We have a requirement for an off-street loading dock. I see an offsite loading area. I don't necessarily take issue with that. I think we can work with that. I think that we need to make sure that Target is being shown on that property and you have permission from them. Dill: Since we submitted our guys at O'Charleys say they don't like that so they are actually investigating doing some changes on the back and maybe moving the dumpster and getting a drive. The problem is we can get a truck in, getting the truck out is going to be kind of tough but maybe if we move the dumpster and open this up in here to get him out that may be an option. We are going to eliminate that offsite loading. Edwards: Ok. Utilities have to be underground. If you need any waivers they need to be requested in writing. In reviewing the Commercial Design Standards and the Design Overlay District standards. This is in the Design Overlay District and it is in a subdivision that has covenants as well. If you look at Target and Kohl's we paid a lot of attention to the design of their buildings as to different things like front facades, etc. The first thing I need you to do is call out the materials to be used and the colors of the materials and we need material samples of those. We do have a requirement that this be compatible with adjacent development and have a recurring identifiable theme. You may be using the same brick but I'm not sure. Dill: I'm not sure. That sounds more like the architect's questions. Edwards: Also, we are going to recommend that all four sides completely constructed of brick. We are also going to recommend that the columns continue along both the sides and the rear of the building. This that is Technical Plat Review April 2, 2003 Page 4 probably metal is going to have to be brick. Also, we have a requirement that a front facade face all streets. I am just going to make a suggestion and you can try to make that however you want. You can repeat this structure to make it more like a front and you don't necessarily have a door there. If you drive by Target on your way out they did put canopies on the side of their building. Do you have a parapet on here? Dill: Yes, there is a parapet wall around there. Edwards: Ok, it needs to screen all rooftop utility equipment. Dill: We need to have that raised up to the freezer/cooler part. Edwards: Any kind of meters or transformers need to be shown on the elevations, any sort of outside units must not be visible. We suggest screening those or painting those. That is all that I have. Revisions are due April 9th by 10:00 a.m. There is a note about what is required prior to permit so that you are aware and then what is required with regards to notification. That is all that I have. Matt Casey, our Staff Engineer will go over engineering comments. Matt Casey — Staff Engineer Casey: I really don't have very many comments. Sara already touched on having a north arrow showing and the scale showing, we need that on the grading plan as well. Also, we need a note on how all the disturbed areas are going to be addressed. Dill: We have an erosion control outlined on the grading sheet I believe to try to address that. Casey: If you could also show the existing sidewalks along Shiloh and Steele. I have got some standard comments in for sidewalks but you are really not adding or modifying any of these. Dill: The only thing we are going to do is connect to the existing sidewalk down on the southwest corner. Casey: So you can disregard those. Again, Sara has already mentioned about the bike racks and I can get you a copy of the detail. Dill: We have done an initial drainage report and I did the best guess of what you wanted. I can leave this with you and then maybe you could comment on that on exactly hat you wanted. Basically the existing section and the Technical Plat Review April 2, 2003 Page 5 Casey: Dill: Casey: proposed development additions and then did a little analysis on the storm sewer system. Ok, I called your office last week and let them know that we needed that. Normally we would table you at this point for not having a drainage report but I know you are out of Tennessee and I don't want you to come back for just that. I will just call or fax you some comments on that. Great. It is our assumption that all of our drainage will be routed to this pond in the development to the rear of the development. This development is going through a storm water plan and as long as you are showing that this meets everything that is in that plan then it will be fine and detention will not be required because it is already provided through this development. Dill: We will probably just need to coordinate that to make sure our number going out is acceptable, which I am assuming it is because it is not a very big number. Casey: I think they accounted for development on this lot anyway so it should be ok but we will check that and see. Jim Sargent — AEP Sargent: We have an existing junction box down that side where your service will come from. We will need a 20' easement from where the utilities need to be stopped to where you are showing the transformer pad. Dill: Ok. Sargent: There is a utility easement running along the east property line. Dill: You just want this perpendicular to that. Sargent: Yes. We do need 10' of clearance between the transformer pad and the building. I think you have 5' shown. I need load and voltage information also. Dill: Ok. Sargent: That is all that I have. Technical Plat Review April 2, 2003 Page 6 Johny Boles — Arkansas Western Gas Boles: You are showing at the southwest corner of this property the 8" and 10" transmission lines. Those are the only facilities that we have in close proximity to this project so the actual tap will probably be made off of that 10" line at that location and the meter placed at that point and then they will have to run a private line from there to the building. They will need to get in touch with me with load information so I can size that properly. That is all I have. Dill: Do you want us to set the meter just on the other side of the parking lot right there where we are going to be tapping on that 10" line? Yes, the meter will be located right on top of the line there in that green space. Ok. We will need conduits from our junction box to that transformer location. Ok. I didn't see those on there. We'll put those on there for you. Boles: Dill: Sargent: Dill: Sargent: Dill: Larry Gibson — Cox Communications Gibson: Sue Clouser Right here on the south side of the building in that easement that runs east and west where it says SWEPCO transformer just to the west of that square with a T on it that is ours. It is not telephone, that is cable. It is an 8" distribution station. Also, you have got it labeled for a 2" conduit over to the equipment room. I would like to change that to a 4" if I could from that pedestal location to your building and sweep it up 14" or so above grade on both ends with a pull string. Just notify us when they break ground for the project and we will get everything in. That is all I have. — Southwestern Bell Clouser: Edwards: I would like if you could to bring your conduits out over to Steele Blvd. for telephone. We will be feeding from over here somewhere. I would like to have pull strings in there. I need a #6 bare ground to power provided at the telephone board. If you have any questions you can call. Technical Plat Review April 2, 2003 Page 7 LSP 03-30.00: Lot Split (Whillock Estate, pp 596) was submitted by Alan Reid on behalf of the Whillock Estate for property located at 1903 Finger Road. The property is zoned A-1, Agricultural and contains approximately 25.50 acres. The request is to split into two tracts of 2.89 acres and 22.61 acres. Edwards: We will go back to the first item, LSP 03-30.00 submitted by Alan Reid on behalf of the Whillock Estate for property located at 1903 Finger Road. The property is zoned A-1, Agricultural and contains approximately 25.50 acres. The request is to split into two tracts of 2.89 acres and 22.61 acres. I don't see anyone here. I guess I will take any comments for them. Do any of the utilities have any comments for them? It looks like we are ok with everything. Mike Phipps — Ozark Electric Coop. Phipps: Any relocation of existing utilities will be at the developer's expense. That is all that I have. Boles: I would like this 20' on the west side of Finger Road is that noted as utility easement or is that just setback? Edwards: I think that is right of way. Johny Boles — Arkansas Western Gas Boles: I would like 20' on both of these properties where they front Finger Road. Larry Gibson — Cox Communications Gibson: I was going to ask for an easement on the south side of this one lot going east and west but until they decide what they are going to do with that acreage back there I can wait. Edwards: Can we take it off of this front? Gibson: Yes. It can go either way, it can go between them or just to the south side there either way. Edwards: I know that they are selling this house so a utility easement won't benefit them. Gibson: Just get an access back here. Edwards: Ok. Technical Plat Review April 2, 2003 Page 8 Sue Clouser — Southwestern Bell Clouser: Any relocation of existing facilities will be at the owner's expense. I agree with the utility easements requested. Technical Plat Review April 2, 2003 Page 9 LSD 03-10.00: Large Scale Development (Campus Properties, pp 520) was submitted by Mel Milholland of Milholland Company on behalf of Campus Properties for property located north of Stone between Cross and Lewis. The property is zoned R-2, Medium Density Residential and contains approximately 3.74 acres. A 78 unit apartment complex with 86 bedrooms and 114 parking spaces proposed. Edwards: The next item is LSD 03-10.00 submitted by Mel Milholland of Milholland Company on behalf of Campus Properties for property located north of Stone between Cross and Lewis. The property is zoned R-2, Medium Density Residential and contains approximately 3.74 acres. A 78 unit apartment complex with 86 bedrooms and 114 parking spaces proposed. From Parks, the Parks and Recreation Advisory Board voted to accept money in lieu for parks fees in the amount of $24,366 for 62 units and that is not for the existing 16 units on site. Jefcoat: Are there 16 or 19 units on site? Turner: We were told that there are 16. Jefcoat: There are 17 on site. Edwards: From our Landscape Administrator for tree preservation. She is asking that you include groupings of tree canopy on your drawing and confirm that these areas of canopy are calculated as existing canopy. Additional review is required once this tree line is depicted on the plans. Hesse: It looks like you calculated this area in, I need you to show it and then give the list of species, etc. Jefcoat: Ok. Hesse: We may need to go walk the site. Jefcoat: Ok. Edwards: From Fire, he saw one at the northwest corner of the complex are there any others? Jefcoat: We are putting one at the end there. Edwards: That is the one he sees on the plan. Are there any others on the site? Jefcoat: No. Edwards: Ok. Technical Plat Review April 2, 2003 Page 10 Jefcoat: That is the only one we are putting in, the others are existing. Edwards: Where are the others? Jefcoat: As I remember there is one across the street on this land and there is one down off on this side. This is all 2" water lines running down here. I will mark it on there. They are offsite. Edwards: From Planning, I have a note that you need to correct parcel numbers. I think it is just transposed because we have got 11591 and it is supposed to be 11951. We need a tree preservation plan. On the site plan I would like for you to differentiate which trees are existing and which ones are proposed. I am assuming that these three are preserved but they are not with any different line type. Jefcoat: We submitted a color coded copy to Kim so I will give you a copy of hers. Edwards: I am going to also ask that you just take the tree preservation plan off there and amend the site plan and take the grading off too with your next submittal. Jefcoat: That is the reason we ran color coded. Edwards: Whatever it takes for the Planning Commission to see. If you want to do the color coded ones and turn 15 of those in that is fine. Jefcoat: Just separating it off would be easier. Edwards: They do need a tree preservation plan. We need right of way dimensioned. Add easements. Do you know how tall the buildings will be? Crandall: 17' with eave. Edwards: We do need building setbacks labeled as required and proposed. That way when we go to permit it is all done. Jefcoat: It is hard to see but they are on there. The building setbacks are the line there. Edwards: Maybe when you take the grading off I can see that. I will need dimensions on the buildings too and the property lines for the proposed setbacks. Did you do any research on this to the north? I am still showing that that is right of way. Technical Plat Review April 2, 2003 Page 11 Jefcoat: We are showing it as street. Edwards: You are taking a 20' setback off of that? Jefcoat: That is what we did. Edwards: You might just want to put the name of the street and put right of way so we will know what it is. Crandall: I think itis Main Street. Jefcoat: It does jog off there. When this street was built and when this street was built it was built in the wrong location and it angles across and that is part of the problem with this street is it is a 15' wide street and that is probably the reason why this was never built. I am not sure how it all happened but I spent a lot of time researching that. Edwards: Ok. Our parking stalls are required to be 9'x19'. We have a provision to allow for 17' deep wherever there are landscaped areas only. Jefcoat: Here we have got 19' where it is over sidewalks and 17' where it is over green space and we can check those to make sure we did that. Edwards: Trees are required to be planted along Lewis, one per every 30'. Jefcoat: We will put that in. Along the landscape in the front of Stone and along Lewis only? Edwards: Wherever there is a street. You do have to have it along all streets. I wasn't going to worry about over here. Jefcoat: This belongs to the gas company. Edwards: Ok. Show and describe proposed site lighting to make sure it doesn't trespass on adjacent property. Dumpsters will be screened. Are you going to have any signs? Jefcoat: No. Edwards: I see an existing utility line on site do you know the size of that? Boles: They have a 6" high pressure gas line running through there. Newman: It is 8,000 volts. Technical Plat Review April 2, 2003 Page 12 Edwards: That will have to go underground. Jefcoat: I think we have had some discussion about putting that underground. The overhead electric that runs along Stone I think that we have got some comments about that and putting it underground. Newman. It serves a couple of houses on the south side of Stone that are not going to be affected. Edwards: How many does it serve Glenn? Newman: I think it is two or three separate homes. Edwards: I will tell you, my ordinance doesn't say if it serves other people. What it allows for is one pole on each site. You can ask for a waiver from Planning Commission. Jefcoat: Can we get a letter from you two of some sort to put with the waiver so that there is backup? Newman: That just states that there are other customers that would be affected by this? Jefcoat: Right. Newman: I can do that. Gibson: We have got the same issues with that. We also have fiber optic on that site too. It runs east and west on Stone joint usage on the SWEPCO poles. We have the same issues with the homes across the street. Jefcoat: Can I get a letter from both of you all to add with the waiver? Gibson: Sure. Edwards: We are going to let you go to Subdivision but when you get to Subdivision we are going to recommend that this project be tabled due to other improvements on other projects that are not complete that you have done Mark that are not complete such as a detention pond. Casey: For this one right here as a matter of fact. Edwards: We don't feel like we should be approving other developments until the other things that you have done are complete. Technical Plat Review April 2, 2003 Page 13 Casey: Olive Street, Oakland. Edwards: We will work on getting you a list of all of that. Jefcoat: Please provide a list to Mark in a letter form and I am sure he will take care of it. Edwards: Revisions are due April 9th. You know about notification of adjoining property owners with a Large Scale, easement plat and all of that. Matt Casey — Staff Engineer Casey: Tom, most of my comments for grading and water are just standard comments that you have seen before. If you have got any questions about those let me know. I do want to point out that we have a 20' setback for all buildings from the 100 -year water surface elevation of the ponds. That is for all of them adjacent to the ponds. That is in our drainage criteria manual. For the sidewalks Lewis is a local street and needs a 6' sidewalk and a 6' green space. I think you have got that shown. Jefcoat: I think I have got the 6' green space but I think the sidewalk is 4'. Casey: For multi -family we require the 6'. I think there has been some discussion between Mark and Chuck when this development went in about possibly connecting the sidewalk between the two developments. I can't require that but I sure would recommend it. I don't know if Arkansas Western Gas would have a problem with crossing the sidewalk across the front of that line. Boles: Probably not. Jefcoat: Yes you would, the trucks couldn't get back there. Casey: I think that is something that has been discussed at some point between them. Jefcoat: I am not sure what that discussion was but somebody give me direction as far as going across. If you don't have any objection with putting the sidewalk across Johny. Casey: It would be within the right of way. Jefcoat: It would be in the right of way and you are saying all the way to the end of lots? Technical Plat Review April 2, 2003 Page 14 Casey: Yes, just connect it to the sidewalk that is proposed for this development. Jefcoat: There is no sidewalk there now. Casey: There is supposed to be. Jefcoat: No. Edwards: It is pretty new isn't it? Casey: Yes it is still under construction. Jefcoat: I don't know if it is still under construction. Mark could tell you that. I know that when it was approved the sidewalk was either wavered or something but it was approved without the sidewalk being installed. Casey: That is not what Chuck told me. We need to take a look at that and see. Crandall: When I called Chuck out to look at the sidewalk so he could look at it because there is such a mess there with the poles and the gas company and the water lines and that stuff and he basically told me to hold off until this came through. We did talk about combining everything into one. What we talked about at that point was running the sidewalk through the driveway like I would normally do but then we would have to jump out into that ditch to go around the power pole that is here which would require probably 50' or 60' of an 18" culvert being put in and it all being filled and then the sidewalk to run on top of the drainage system. I think what we were talking about there is I was going to pull some of my drainage system out to be able to attach to something to be able to give the city that 50' and then we would run the sidewalk down the top of the whole thing. I think that would be great to make that sidewalk continuous all the way around but that is where the discussion ended and we haven't heard back either way. Casey: I will check back with him again and see what the status of that is. Jefcoat: That culvert would have to go all the way across in front of the gas and connect to the culvert at the end. Casey: I don't think Johny Boles would have a problem with that culvert. Jefcoat: Back to the sidewalk in front along Stone Street. Casey: Stone Street requires a 6' sidewalk and a 6' green space just like the other. Technical Plat Review April 2, 2003 Page 15 We went out there and looked at it yesterday. Jefcoat: We have to weave back and forth in and some of that weaving has to do with the power pole locations and that road right of way. That road is built a foot and a half bigger than the standards now. If we can get that green space reduced to 2' or 3' instead of the 6' green space that would keep. We are still going to have problems with the power poles. We are still going to have to come out, come around, jog around the power poles but we can set it 1' off the property line. I think if you go back and read that letter we can set it 1' off the property line and then a 6' sidewalk would leave us a 2' or 3' green space. Casey: Jefcoat: Casey: We probably need to work that out at the time of construction. We will need the 6' sidewalk for the entire length. What we had looked at was weaving around these trees if they need to be saved. That one looks like it is in pretty bad shape. We have one that is in bad shape but the one that is closer to the front is probably the better of the canopy. That is the one I thought looked pretty bad. We can work that out at the time of construction but we will need the new sidewalk continuous down Stone Street. Jefcoat: A 6' instead of a 4' and then we will work our way around. You have got a power pole almost scattered down through there, three or four of them that are going to be in the way. Casey: We just recommended money in lieu along Cross because of the topography and the growth up there. The calculation for that is $2,610. We are going to recommend for street improvements along Lewis 14' from centerline. Jefcoat: No, that is the first time I heard about that. Casey: It is just along this portion. We won't be requesting anything along Cross or Main and Stone is already constructed with curb, gutter, and storm sewer. That is all I have. Glenn Newman —AEP Newman: How wide is that easement along Stone Street? Jefcoat: There is a new right of way dedicated there and then the new utility easement would be setback from there. You have got an additional 10' Technical Plat Review April 2, 2003 Page 16 Newman: Jefcoat: Newman. Johny Boles Boles: Jefcoat: Boles: Jefcoat: Boles: from what is there now is what we have figured out. The main comment right now is any relocation would be at the expense of the developer. That underground that we are talking about if the waivers are not acquired then that will be their expense to convert that from overhead to underground for both of those customers on the south side of Stone Street would be at the expense of the customer. We will definitely ask for a waiver. Please give us a letter to go with it. Ok, I will get you a letter. Other than that that is all the comment I have. — Arkansas Western Gas Tom, do you know if your client is going to want gas for this project? No. This 2" wrapped steel line that you have got shown going through the center of this project I believe is being fed off of this cross street setting down here at the southwest corner of this project. We may have some conflicts with adequate cover. This line does need to remain. It serves additional customers offsite to the east of this project. It looks like you are showing about eight existing services there now, gas meter locations. Are any of those still active accounts? I have no idea. You will need to let me know when we need to proceed with retiring all of these services through there at whatever point we need to. The 6" high pressure line coming off of Stone Street on the north side of Stone Street you have got it shown on the north side of Stone down to the southeast comer and then it turns north and it is the inlet feed to this Lewis Street station. Coming out of that Lewis Street station that pressure is cut probably from about 500 pounds to 120 pounds. There is another line that comes out of Lewis Street station at 120 pounds PSI and it goes north down that section. I made you a copy of the facilities that we have in that area. I will get that to you after we finish here. There may or may not be a conflict with that proposed tile north of the Lewis Street station for the sidewalk. We will just have to get it located and double check. Any relocation of these existing facilities will be done at the developer's expense. That is all I have. Jefcoat: If there was to be a relocation of the 2" wrapped line do you have any idea of the cost? Technical Plat Review April 2, 2003 Page 17 Boles: I am not sure Tom. I would just have to put some cost figures together. I am almost certain that you are probably going to run into some grading issues, depth for sure down here at this detention pond. What is the width of this project in footage? Jefcoat: It is 490 on the top side. Boles: Ok. Also, on the north side of Stone Street, is this a proposed 18" RCP down here along the north side of Stone? We may have some conflicts with that 6" high pressure line down through there. It might be necessary to in a few locations to get that line uncovered and check some depths on it before that construction begins. Jefcoat: We were just trying to pick up the water before it got all the way to the intersection. Boles: If that line has to be relocated that will be very expensive. That will be thousands of dollars. Larry Gibson: Gibson: I have some of the same issues SWEPCO has on the north side of Stone as far as relocating. We do have a fiber optic line running east and west on the north side of Stone. If this does have to go from overhead to underground we are going to ask for approximately 30 to 45 days to complete our work from the time SWEPCO completes their work. They may have to work at night to keep from interrupting services. On the north side of buildings 5, 6, 7, and 8 with that UE being along the south side there where the parking lot is going to be we will definitely need to be notified when you break ground on this so we can get that all in there before any curb and gutter goes or asphalt. We will probably need to set pedestal locations in these islands depending on where the electric meters are going to show with the buildings. Jefcoat: It is hard to see but we have conduits and crossings and things so maybe we can work that out. Gibson: I can get you a conduit routing as soon as I find out for sure where the electric meter is going to go on the buildings. Jefcoat: We ran conduit up to the front and to the middle of these buildings. Gibson: Ok. If this overhead stays on the north side of Stone I would like to just dip off of it to service these buildings on the south side of buildings one Technical Plat Review April 2, 2003 Page 18 and two, three and ten. We have existing there and we can just dip off those poles underground and then go over to the other buildings from there. If we have to relocate anything it will be at the owner's expense. Sue Clouser — Southwestern Bell Clouser: Pretty much we will go the same way Larry said to feed the buildings. I would like to see two 4" conduits with pull strings at each of the buildings. When we get to building five if you can get me a conduit from building five all the way to this island over here. Jefcoat: I think we have a quad conduit here. Clouser: Ok. I can't quite see where the utility easement ends here. Jefcoat: It comes all the way out and that is so that water and things can be extended in the future. Clouser: Is this grade going to be a problem to work in here? Jefcoat: No. Clouser: If I can get a conduit under that. Jefcoat: Ok. Clouser: Any relocation will be at the owner/developer's expense. We have overhead here and we also just put a new overhead line here to feed their new building down here. Jefcoat: Will you also get a letter of recommendation for me? Clouser: Can you provide the addresses for the buildings across the street? Jefcoat: Yes. Clouser: I also need a #6 bare ground back to power at each of those locations where the telephone terminals are going to the building. Did that easement end up to be at least 20' around Stone there? Jefcoat: Yes. It is 20' from the new right of way. The reason for that additional space is that the road is built at an angle. Turner: Revised park fees would be $22,973. Technical Plat Review April 2, 2003 Page 19 Jefcoat: Thank you. Clouser: Please be sure to let us know when you are breaking ground on this one. The new one on Lewis I didn't even know they had apartments there until I got an order for it. Technical Plat Review April 2, 2003 Page 20 FPL 03-2.00: Final Plat (Mission Place, pp 370 and 409) was submitted by Crafton, Tull and Associates, Inc. on behalf of CTC Ventures, Ltd. for property located south of Fairview Cemetery and west of Mission Boulevard. The property is zoned R-1, Single Family Residential and contains approximately 3.15 acres with 10 lots proposed. Edwards: The next item is FPL 03-2.00 for Mission Place submitted by Crafton, Tull & Associates on behalf of CTC Ventures for property located south of the Fairview Cemetery and west of Mission Blvd. and zoned R-1 containing 3.15 acres with 10 lots proposed. Parks fees in the amount of $4,700 are due prior to signing the Final Plat. What I did on my review is review it assuming this is what we want to record at some point. I need plat pages 370 and 409 added. We need you to take off the tree preservation boundary areas. Hesse: They are not required for a residential subdivision. Kelso: We have done it for everything else and we weren't real sure so I said well, just throw it in there real quick. Hesse: Yes, it would actually make several of those lots unbuildable. Kelso: It would and that was one of my questions that I was going to ask you. Edwards: When you take that off if you could enlarge the vicinity map for us. You should have plenty of room. I want you to add utility easements. You have got a solid line for the front building setback and utility easement. Kelso: It is probably a dashed line and then it has got that where it shows the frontage, do we need to show that? Edwards: You just need it on these corner lots but if you could take off that solid line. Kelso: If we just moved it a little bit that would probably clean it up. Edwards: That may work. If you could put the contact information on the plat somewhere, actually, it is right there. Signature blocks. We need the City Planner changed to the Zoning & Development Administrator, I need Sidewalk and Trail Coordinator changed to City Engineer. We need the sidewalks shown. Are there any subdivision signs proposed? Kelso: Not that I am aware of. Edwards: Addresses are required to be on the Final Plat and you can get those from Jim Johnson. Technical Plat Review April 2, 2003 Page 21 Kelso: Ok. Edwards: Proof of street light payment. Are they in yet? Kelso: I don't think street lights are in yet. Edwards: If they are not in by the time we sign the Final Plat we just need proof of payment receipt and a copy of the check. A sidewalk guarantee must be received prior to signing the Final Plat. Kelso: I do know that they are going to build the sidewalk along Mission Blvd. and they will bond the rest of it. Edwards: The rear of lot 5 I show a 20' utility easement. My notes from Planning Commission said to remove all the easements in the rear of the lots. Boles: He can't do that, I have a gas line in there. Kelso: Pretty much all the utility easements that we could have up front are there. Hesse: What we are going to do for new utilities is up here. With this here I don't think it effected. I know we were pulling it from this side. Gibson: I think at the time that this went through they couldn't decide if they wanted the utilities in the front or the rear. Hesse: Is it all SWEPCO? Kelso: Geoff Bates was the engineer on it before. Newman: It seems to me that Jim's comments were that the utilities would be on the front lot lines. Kelso: I know we agreed on that on the other one we did, Jackson Place so maybe we did on this one too. Clouser: I'm almost positive we did on this one too. Kelso: Just this back line right here is that where your gas line is at? Boles: Yes. Actually early on in this project it got broken at the back of lot 5. It is running north and south in that easement back there. Kelso: Ok. Technical Plat Review April 2, 2003 Page 22 Boles: I will need to utilize that easement between 5 and 6. Gibson: Yes, that is how we were going to get from the back. Edwards: Right of way, you have got proposed right of way. It will need to be right of way dedicated by Warranty Deed and we will need to have that deed recorded before we sign the Final Plat. Kelso: Just the right of way along Mission right? Edwards: Yes. I would like for you to take Rudy Hatcher lot 12, and some of that other stuff out to clean it up for filing. The sidewalk on Mission prior to signing the Final Plat. Restrictive covenants for maintenance of the detention pond. Lot one the setback to the south only needs to be 8'. Kelso: On the south side? Edwards: Yes. I am looking for a note to be added to the plat that says no curb cuts are allowed on Mission. Matt Casey — Staff Engineer Casey: Jerry, I just need you to add a 20' wide drainage easement. Kelso: I wonder if we shouldn't just make all of lot 11 a drainage easement, it is a detention pond. Casey: Kelso: Casey: That is fine. That would just clean it up a little bit. We have already covered the maintenance of this lot. The only other question is do they have the pavement down yet? Kelso: They were supposed to pave either yesterday or today. Casey: Ok, before this gets to Subdivision we need to go ahead and have our final inspection. Kelso: I think it will be either later this week or the first of next week. Do I just need to call you to set that up? Casey: Call an inspector. Technical Plat Review April 2, 2003 Page 23 Kelso: Ok. Glenn Newman — AEP Newman. Kelso: Newman: Johny Boles Newman: Kelso: Casey: Boles: Edwards: Casey: Boles: Kelso: Boles: Jerry I apologize, Jim has worked out this project and I think everything is going to be on the front lot line. I don't know of any other comments that we need to make other than that. Did you have any questions? I don't have any questions because I'm just as new to this as you are. We have new all new people to finish this thing. Ok. If Jim hasn't finished I will finish it. That is all that I have. — Arkansas Western Gas Jerry, do you know if this 20' access and this drainage easement between 4 and 5 and utility easement between 5 and 6, do you know what the finished surface conditions are going to be like? I think it will just be grass. It will be gravel. I am going to deal with service issues of putting double services on property lines. If my service has to be outside of this easement then we are going to deal with a narrow road frontage lot with driveways and everything else. The placement, for example for meter locations and transformers for lot 5 and 6. Would that have to be an access easement? This would have to be an access to get to this. That is actually the only one that has to be graveled, the one between 5 and 6. Do you see what my concern is? Could you put a double meter between 4 and 5 and between 6 and 7 that way you could stay away from that lot line between 5 and 6 or does that mess you up? That is a workable deal. Still though out here at the street if I put a service up and there is no development there and then they come along and propose their driveway, I need to know where these driveways are going to go into 5 and 6 I guess to try to work those out. I have run into some issues on the narrow pie shaped lots at the end of cul-de-sacs. Technical Plat Review April 2, 2003 Page 24 Kelso: I think the owner involved with this is planning on building all of the houses so we will probably be able to work that out. Boles: Ok. This is for Larry's benefit the access is going to be 12' gravel between 5 and 6 and between 4 and 5 is going to be just grass is that right Matt? Casey: Yes. Newman: Ok, so the front easement we aren't going to have an issue with the concrete? Kelso: Boles: Kelso: Boles: Casey: There is a concrete pipe that comes down through there. How much cover is going to be over it? We are probably going to need casings underneath. I am afraid it is already in there. It is an 18" pipe and it is probably between 1' and 2' deep. We will have to boar under it. The minutes of the previous Plat Review for the Preliminary Plat doesn't say anything about whether it is front or rear service. Clouser: What is the date on that? Casey: July 31, 2002. Boles: That is all that I have. Sue Clouser — Southwestern Bell Clouser: You won't know if we asked for crossings or not because you weren't here. Gibson: Are there any crossings in here Jerry? Kelso: Yes, there are several crossings. Gibson: That may have been how we were going to avoid this. Boles: Can you show those crossings on the Final Plat? Kelso: Yeah. Technical Plat Review April 2, 2003 Page 25 Gibson: They are there as far as you know? I know they have already got a gravel base down. Kelso: They should be there. Gibson: That may get away from the boar. Technical Plat Review April 2, 2003 Page 26 LSD 03-15.00: Large Scale Development (Butterfield Trail Village, pp 175) was submitted by CEI Engineering Associates, Inc. on behalf of Butterfield Trail Village for property located at 19233 Joyce Boulevard. The property is zoned R-2, Medium Density Residential and contains approximately 45.75 acres. The request is the addition of a new 22,347 square foot Alzheimer's care unit with 34 additional parking spaces proposed. Edwards: Finally we have LSD 03-15.00 for Butterfield Trail Village, it was submitted by CEI Engineering Associates, Inc. on behalf of Butterfield Trail Village for property located at 19233 Joyce Boulevard. The property is zoned R-2, Medium Density Residential and contains approximately 45.75 acres. The request is the addition of a new 22,347 square foot Alzheimer's care unit with 34 additional parking spaces proposed. There are no comments from Parks. We do need to get a legal description. That is just a requirement so we can make maps. From Fire, a sprinkler system is required attached to the existing system if possible. If not able to attach to existing system then the FDC needs to be freestanding and located outside of the collapse zone and within 100' of the hydrant. He can't tell where the fire hydrants are. Landscape review, a preliminary landscape plan is required for Planning Commission to review and a final landscape plan is required prior to the issuance of a building permit. Hesse: Will this have automatic irrigation? Yates: It will be automatic. Hesse: We will need a note on your landscape plan. I don't know the feasibility of moving the sanitary sewer to save that tree. Yates: The drive is what was killing it but I can talk to you about that and if we can save it we will. Hesse: Also, I note that you are changing the sidewalk here if you are really looking at taking this tree out. Yates: The building is really what is making that tree go. Hesse: The other thing is you are showing a shaded area, is that just going above and beyond? You can really count those trees because you show grading over there. Yates: There is not grading that far. Hesse: Ok. Thank you. Technical Plat Review April 2, 2003 Page 27 Edwards: From Planning, an Alzheimer's care unit is a Conditional Use in an R-2 zoning district. The deadline for that is Monday. Add adjacent zoning. Add plat page 175. Dimension the right of way from centerline, it should all be in place. Parking, I see your parking table here says required parking 423, total parking 363, why are we short? Yates: We looked at the initial bed counts and everything and they came up short. What I asked the owner to do is to look at it to see if he wanted to expand to meet the full requirement or if that would be accepted for their needs. They did a study as far as the number of staff they have and what their expansion will be and they felt with their parking they have actually more than what they would need for that. Edwards: I need it all in writing. If they have done a study then great. We need you to dimension the parking stalls. Kim, you were ok with the landscaping for this parking lot? Hesse: Yes. Edwards: Bike racks are required. Yates: Where would you like to locate those? Edwards: Up towards the front. Yates: The entries are in the front, this circular area right here, all of this is going to be limited area and be for emergency use. Edwards: That is all I have. Revisions on this are due April 9th . Mike Casey — Staff Engineer Casey: Yates: Casey: We need a note added to the grading plan showing that the detention pond will be sodded. We normally require a concrete channel through the detention pond. I think 1% slope is as high as you can go without a concrete trickle channel. I think that will be fine, you have got that shown pretty good. I would like to see some storm sewer directions if we could. I went ahead and reviewed this as a construction plan. You were very thorough with everything that you submitted with grading and drainage so normally I wouldn't ask for that at this point. Go ahead and include storm sewer and erosion control Technical Plat Review April 2, 2003 Page 28 Edwards: Mike Phipps Phipps: Yates: Phipps: Yates: Phipps: Yates: Phipps: Yates: Phipps: Yates: Phipps: details. The bottom portion of the grading plan was kind of cut off. That is all that I have. Utilities? — Ozark Electric Coop. We should have an existing 20' easement along that east property line. Ok. I think we got it when we did these homes down on the south. I have got a three phase overhead line in that easement. Is this building sitting where that garden area was? Yes Sir. Depending on how they want to power that up, we can't serve this building if it is connected to another building unless there is a fire wall. I think the intent is to do upgrades. This was master planned in the initial design and I will verify what they are intending to do as far as electrical engineering. I think this whole thing is one master meter on this Butterfield Trail Village. I believe the intent is, and I had preliminary discussions with those guys, is to serve all of that from within. The only thing we are bringing from the outside is fire service, water service, and gas. The way it is set up here is what it looked like they would do. Do you have a plan or something? We went to Washington County Courthouse to pull a file on this to get some easement information and didn't find it. What have you got that shows your easement? All I have got is for the southern part of this development, the cottages down below that we requested that easement. There is an existing power line that is down that side. I believe we have an easement on the other side. If it is an overhead it is probably not recorded. We don't record those overhead transmission lines. Yates: I will do some research and see if I can come up with anything. Technical Plat Review April 2, 2003 Page 29 Phipps: We wouldn't have anything on that other than our line exists so a utility easement exists. That is all I have. Johny Boles — Arkansas Western Gas Boles: I think that as you know everything that is existing is master metered so we will need existing load information and future load to see if any upgrade is going to be required for this project. That is all that I have. Larry Gibson — Cox Communications Gibson: Right there at the northeast corner of this new addition where the old building ends they are going to come out here with a junction box, just on the north side of that chimney right there we have the distribution trunk housing for all of these existing buildings that are already here. If they could come up with something where we could mount that in there or have a place to leave it with a different mounting, maybe a wall mount type thing would be the cheapest. To move this outside of the building they would have to come in and run all these wires back out, it would be quite a deal. Yates: What I want to do is get with the electrical engineer and I may have to have a meeting with you to talk about what he has got planned for that. Gibson: It is a pedestal sitting on the ground now but if we bring that up and do a wall mount or some kind of enclosure. Yates: That will be the key to put that in. Gibson: The distribution line for this new addition would need to come back to this location. Yates: We had some discussions about what was there with that chimney and that they were going to come out. I will have a coordination meeting with you on that to make sure we are on the same page. Gibson: We would have to schedule a time to do that if it does need to be moved or retro or whatever. Of course the interior wiring of these buildings will be the responsibility of the builders. We would get the distribution cable over from there to this building. Technical Plat Review April 2, 2003 Page 30 Sue Clouser — Southwestern Bell Clouser: It will be up to you guys to get the phone lines in there from the existing demark. I am not sure where our cable comes out of the existing building going out to feed the cottages. Yates: I think it may be the same fake chimney there. Clouser: We may have the same relocation problems there. That might be a conduit. I didn't do the job so I am not sure but we definitely need to address that. If there is any relocation it will be at the developer's expense. Yates: When I get that meeting with Larry I will get with you as well and then we can go over all of that. Clouser: If you can get locates out there ahead of time too. Gibson: I have a pretty good idea of where that line comes from. It dips off of that overhead line there on the east side and then it comes over to the building. I think it is just on the north side of that little garage or whatever it is and then comes straight over to the building but we would probably need some locations done for sure. Yates: I think they located all of that recently. That paint goes away but I will have it all relocated if so. Edwards: Ok, meeting adjourned.