Loading...
HomeMy WebLinkAbout2002-11-13 - MinutesMINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on Wednesday, November 13, 2002 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSP 02-49.00: Lot Split (Habitat, Jerry Street), pp 566) Page 3 LSP 02-50.00 (1015): Lot Split (Fayetteville Freewill Baptist Church, pp 399) Page 10 LSP 02-56.00: Lot Split (Lovell, pp 396) Page 8 LSP 02-57.00: Lot Split (Keith, pp 398) Page 4 LSP 02-59.00: Lot Split (American College, pp 599) Page 7 LSP 02-58.00: Lot Split (Lindsey, pp 519) Page 12 LSD 02-30.00: Large Scale Development (Southern View Apaitments, pp 519) Page 14 LSD 02-31.00: Large Scale Development (City of Fayetteville, Solid Waste, pp 604) Page 24 ACTION TAKEN Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Technical Plat Review November 13, 2002 Page 2 STAFF PRESENT Matt Casey Sara Edwards Kim Hesse Renee Thomas Keith Shreve UTILITIES PRESENT Larry Gibson, Cox Communications Glenn Newman, AEP/ SWEPCO Mike Phipps, Ozark Electric Coop. Johny Boles, Arkansas Western Gas Sue Clouser, Southwestern Bell STAFF ABSENT Tim Conklin Perry Franklin Danny Farrar Travis Dotson UTILITIES ABSENT Jim Sargent, AEP/SWEPCO Technical Plat Review November 13, 2002 Page 3 LSP 02-49.00: Lot Split (Habitat (Jerry Street), pp 566) was submitted by Patsy Brewer on behalf of Habitat for Humanity for property located at 1075 & 1093 S. Jerry. The property is zoned R-1, Low Density Residential (request for R -S, Residential Small Lot pending) and contains approximately 0.35 acres. The request is to split into two tracts of 0.17 acres and 0.18 acres. Edwards: Welcome to the Wednesday, November 13`" meeting of the Technical Plat Review Committee. The first item on our agenda is LSP 02-49.00, Habitat For Humanity. Seeing as no one is here, I will go ahead and go over the comments really quickly. You guys can go ahead and make utility comments and I will let them know. This property is currently being rezoned to RS and it won't be filed until that has been approved. It looks like every other division didn't have any comments short of Engineering who is asking that they show the location of water and sewer lines. Do utilities have any comments? Sue Clouser — Southwestern Bell Clouser: No comment. Mike Phipps — Ozark Electric Coop. Phipps: Just a 20' easement along Jerry Avenue along the east property line. Johnev Boles — Arkansas Western Gas Boles: No comment. Larry Gibson — Cox Communications Gibson: No comment. Technical Plat Review November 13, 2002 Page 4 Edwards: The next item is LSP 02-50.00 submitted by Ray Smith on behalf of Fayetteville Freewill Baptist Church for property located at 4596 Wedington Drive. The property is zoned R-1.5 and contains 5.02 acres. The request is to split into two tracts of 2.66 and 2.36 acres. Is anyone here on this request? We will skip two and three since nobody is here for that and see if they show up. LSP 02-57.00: Lot Split (Keith, pp 398) was submitted by Gerald Keith for property located at 1341 Sunshine Road. The property is in the Planning Area and contains approximately 3.04 acres. The request is to split into two tracts of 1.86 acres and 1.19 acres. Edwards: The next item on the agenda is LSP 02-57.00 submitted by Gerald Keith for property located at 1341 Sunshine Road. It is in the Planning Area and contains 3.04 acres and the request is to split into 1.86 acres and 1.19 acres. You can come up to the table if you would like. What we will do is go over revisions that need to be done in order for us to approve this and I will go over the staff comments and these are the utilities, so they will go over that and make sure they have adequate easements to the property. Basically we have some errors in the legal description. I will be glad to talk to your surveyor about this but it looks like some basic typos in the calls as far as the directional so we will need to have that fixed. 51s` Street, your property line is going into the street and we are going to have to have that officially dedicated to the city with the legal description revised so that your property line will no longer start there but will start here. Also, you will have to have your surveyor add a dedication block which basically you sign saying you dedicate this to the county. A note sewer is not accessible, you are not served. We will not go outside the city with our sewer system and for that reason we require all lots under an acre and a half to have an Arkansas Department of Health permit. Keith: Casey: Keith: Casey: Edwards: Here is that, it is not the permit, it is the ok. In order to get the permit you have to have the house designed and I didn't want to design the house because I didn't know what size to put on there. You will be on septic so you won't be asking Council to approve a sewer tap? It is in my front yard, I would like to go on sewer, it makes sense but not policy. You will have to have City Council approval for that sewer tap since it is outside the city. There are no comments from Solid Waste, Traffic, Sidewalks, or Parks. Engineering? Technical Plat Review November 13, 2002 Page 5 Matt Casey — Staff Engineer Casey: Please show the location of the existing water and sewer lines on the plat, also any existing easements. I know there is one running along the north property line that our records show. Keith: That is a new easement going along that north property line because of the subdivision crossing. Casey: I am not sure when it was dedicated but our records are showing one 10' on each side. Also, our GIS records indicates that this 50' gas easement is 80' so you might verify that. The sewer line, I guess that maybe is a manhole, we need an easement 10' on each side of that, 10' to the west mainly is what we are concerned with. Is the existing house on septic? Keith: Yes. Casey: We will need to show the location of that to make sure that it doesn't cross any of the property lines. Also, show the location of the water service line. Again, we don't want it crossing over onto the other property. All of those comments are written in there. Edwards: Utilities? Sue Clouser — Southwestern Bell Clouser: No comment. Mike Phipps — Ozark Electric Coop Phipps: No comment. Johnev Boles — Arkansas Western Gas Boles: No comment. Larry Gibson — Cox Communications Gibson: No comment. Edwards: Thank you. Keith: Is that your high pressure line going across there? Boles: No Sir. It is the old Arko Company. I think it is owned presently by a company called Reliant. Technical Plat Review November 13, 2002 Page 6 Edwards: Revisions are due November 20th by 10:00 a.m. Keith: Thank you. Technical Plat Review November 13, 2002 Page 7 LSP 02-59.00: Lot Split (American College, pp 599) was submitted by Al Harris of Crafton, Tull, & Associates on behalf of American College Consultants for property located at the southeast corner of Beechwood Avenue and 15th Street. The property is zoned R-2, Medium Density Residential/C-2, Thoroughfare Commercial and contains approximately 22.11 acres. The request is to split into two tracts of 12.13 acres and 9.98 acres. Edwards: The next item is LSP 02-59.00 submitted by Al Harris of Crafton, Tull & Associates on behalf of American College Consultants for property located at the southeast corner of Beechwood and 15th. The property is zoned R-2 and C-2 and contains 22.11 acres. The request is to split into two tracts of 12.13 and 9.98 acres. Good morning Al. There is no comment from Parks. From Planning, the only comment is you have got the adjacent zoning showed as IV and it should be I-1. It is surrounding all over, here and here. Harris: Roman numerals. Edwards: There is no comment from Traffic. Sidewalks are not required on lot splits. That is all that we have. It looks like Engineering doesn't have a comment either, just that little zoning issue with the numbers and everything is fine. Utilities? Sue Clouser — Southwestern Bell Clouser: No comment. Glenn Newman — AEP/SWEPCO Newman. No comment. Johnev Boles — Arkansas Western Gas Boles: No comment. Larry Gibson — Cox Communications Gibson: Harris: Edwards: The only comment I had, I want to make sure that they are aware of an underground fiber optic line that is on the south side of 15th Street that runs down to the east side of Beechwood. Ok, you have got it identified. I am just concerned about it. That is all I had, thanks. That's all? That's it. Technical Plat Review November 13, 2002 Page 8 LSP 02-56.00: Lot Split (Lovell, pp 396) was Mel Milholland of Milholland Company on behalf of Roy Lovell Jr. & Stephanie Easterling for property located at 6310 W. Wedington Drive. The property is zoned A-1, Agricultural (request for R-1, Low Density Residential pending) and contains approximately 2.80 acres. The request is to split into two tracts of 2.15 acres and 0.65 acres. Edwards: I would like to go back to LSP 02-56.00 submitted by Mel Milholland on behalf of Roy Lovell and Stephanie Easterling for property located at 6310 Wedington, the property is zoned A-1, there is a request for R-1 pending, it contains approximately 2.8 acres and the request is to split into two tracts of 2.15 and 0.65 acres. Starting with Parks, parks fees are assessed in the amount of $470 for this lot split and that is due before the issuance of a building permit. From Planning, we are asking for the plat page to be numbered 396. We are looking for the building setbacks to be added. Wedington Drive is on our Master Street Plan as a Principal Arterial and the requirement is 55' from centerline to be dedicated for that. Again, the rezoning to R-1 is pending. We will go ahead and we can approve it contingent upon that rezoning depending on how that goes but we won't allow the lot split to be filed until that is approved by Council. There are no comments from Solid Waste. Sidewalks are not required for lot splits. There are no comments from Traffic. Engineering? Matt Casey — Staff Engineer Casey: Tom, we just need an easement a minimum of 10' from that sewer line along the highway there. Jefcoat: In the dedication? Casey: It shows existing 15', we need it at least 10' from the sewer line. That is all I have. Sue Clouser — Southwestern Bell Clouser: Tom, the right of way is going to have to be located another 10' from what is on here, did I understand that correctly? Edwards: 15'. Clouser: That kind of blows our utility easement there then. We need a 20' UE along Wedington. That is all I have. Mike Phipps — Ozark Electric Coop Phipps: That 20' UE along the east property line, I would like it extended all the way to the back of tract 2. Technical Plat Review November 13, 2002 Page 9 Johney Boles — Arkansas Western Gas Boles: Sara, does that 20' UE fit? Edwards: If it does it is just barely, it may be 18'. Boles: Ok, that is all I have. Larry Gibson — Cox Communications Gibson: Those UE's are fine with me, that is all I have. Edwards: Revisions are due November 20`h by 10:00 a.m. Technical Plat Review November 13, 2002 Page 10 LSP 02-50.00 (1015): Lot Split (Fayetteville Freewill Baptist Church, pp 399) was submitted by Ray Smith on behalf of Fayetteville Freewill Baptist Church for property located at 4596 Wedington Drive. The property is zoned R-1.5, Moderate Density Residential and contains approximately 5.02 acres. The request is to split into two tracts of 2.66 acres and 2.36 acres. Edwards: We will go back to number two. This is LSP 02-50.00 submitted by Ray Smith on behalf of Fayetteville Freewill Baptist Church for property located at 4596 Wedington. It is zoned R-1.5 and contains 5.02 acres. The request is to split into two tracts of 2.66 and 2.36 acres. Starting with Parks, there is no comment. Right now tract 2 does not meet the requirements for street frontage in the R-1.5 District, a minimum 60' of street frontage is required. What we are going to do instead, this of course is subject to Planning Commission approval, is add a note to the plat that says Franciscan Trail will be required to be constructed with development and we will accept a Letter of Credit for that construction and that will be required prior to the lot split being filed. Ingalls: We plan on doing that with the lot split. Edwards: Ok. The plat page needs to be added to the plat, which is 399. Hwy. 16 if you could label that Wedington and the right of way dedication required is 55' from centerline so we want the property line to be moved back 55' and then the legal changed to reflect that. Is the church on a septic system? Ingalls: I don't know. Edwards: You need to find that out and if so, it needs to be shown on these plans. Casey: If it is within 300' of the sewer you will have to connect. Edwards: It is if the building is within 300' so you probably need to have the church shown on there too. There is no comment from Solid Waste. We no longer require sidewalks with lot splits so there is no sidewalk required, no comments from Traffic. Engineering? Matt Casey — Staff Engineer Casey: Jason, if you can just show the location of the existing water lines and also we need an easement a minimum of 10' on each side of the water and sewer lines. The existing lines along Wedington may not have this but we need to make sure you get that dedicated if the right of way doesn't take care of it. Another thing, this sewer line that is shown right here, that manhole here and here, there is not a line in between it, those are two separate systems. Technical Plat Review November 13, 2002 Page 11 Ingalls: I probably need to get some as builds from you guys. Casey: That is shown on our website as well. That is all I have. Sue Clouser — Southwestern Bell Clouser: I would like to see your 25' building setbacks, if you could make those utility easements as well. That is all I have. Mike Phipps — Ozark Electric Coop. Phipps: No comment. Johney Boles — Arkansas Western Gas Boles: Any utilities that might have to be relocated at the time that Franciscan Trail is constructed will be done at the owner's expense. Larry Gibson — Cox Communications Gibson: I have the same comment, anything relocated or damaged will be at the owner's expense. That is all I have. Technical Plat Review November 13, 2002 Page 12 LSP 02-58.00: Lot Split (Lindsey, pp 519) was submitted by Jerry Kelso of Crafton, Tull, & Associates on behalf of Lindsey Management for property located at the northeast corner of Futrall Drive and Old Farmington Road. The property is zoned C-2, Thoroughfare Commercial and RMF -18, Medium Density Multi -Family Residential and contains approximately 26.1 acres. The request is split into two tracts of 19.39 acres and 6.71 acres. Edwards: Item number six, LSP 02-58.00 was submitted by Jerry Kelso on behalf of Lindsey Management for property located at the northeast corner of Futrall and Old Farmington for property zoned C-2 and RMF -18 and containing 26.1 acres. The request is to split into two tracts of 19.39 and 6.71 acres. First, we had some problems with the legal. He said there is some differences in bearing from plat to legal that needs to be resolved. The plat showed the southeast corner in the wrong place. Kelso: Ok. Edwards: No comment from Parks. From Planning, the adjacent zoning needs to be labeled, building setbacks need to be corrected. C-2 setbacks are 50' from the front and 20' from the sides. I am looking for the right of way on Futrall to be shown. We have enough right of way from the Large Scale so we just need it shown on there. I would like to say any comments of the Large Scale may affect this lot split. I won't go over them now but you will understand when I get there. There are no comments from Solid Waste. Sidewalks are not required with lot splits. No comment from Traffic. That is it. Engineering? Matt Casey — Staff Engineer Casey: I just want you to show the location of the existing water and sewer lines. We also need to show any existing easements and we need a minimum of 10' on each side of water and sewer lines. Our records are kind of incomplete as far as the 24" water line so if we can get whatever is not dedicated now, go ahead and put that up to 10' from each side. Kelso: Ok. Casey: That is all I have. Sue Clouser — Southwestern Bell Clouser: Could you please show your building setbacks along the north and south as utility easements also? I think you have that on your plans for the apartments. That is my only comment on this one. Technical Plat Review November 13, 2002 Page 13 Mike Phipps — Ozark Electric Coop. Phipps: Sue, are you getting it all around the whole project? Kelso: Yes, it counts the whole thing. Phipps: We have an overhead single phase power line. I would like to tie it down on this project, it has got a 30' UE along with it. Kelso: Ok, the one that runs down through the middle here? Phipps: Yes. Any relocation of that power line will be at the owner's expense. If it is serving an active meter. Kelso: I don't think there is anything out there right now. Phipps: Well, it is something that the school has over there. I am not even sure that that meter is even in use. If it is not I mean we can retire it out, if it is active we have to get back to it some way and it will have to be through the underground portion of this. Kelso: My assumption when I saw it out there, there used to be an old house out there and I thought the thing went to that and stopped and it was inactive now is what I thought. Phipps: I hope it is but just tie that overhead on there because that does have a 30' UE, 15' on each side along with it. That is all I have. Johnev Boles — Arkansas Western Gas Boles: No comment. Larry Gibson — Cox Communications Gibson: No comment. Technical Plat Review November 13, 2002 Page 14 LSD 02-30.00: Large Scale Development (Southern View Apartments, pp 519) was submitted by Jerry Kelso of Crafton, Tull, & Associates on behalf of Lindsey Management for property located at the northeast corner of Futrall Drive and Old Farmington Road. The property is zoned RMF -18, Medium Density Multi -Family Residential and contains approximately 19.39 acres with 312 units proposed. Edwards: The next item is LSD 02-30.00 submitted by Jerry Kelso on behalf of Lindsey Management. It is the same property, this is the Large Scale for multi -family residential and contains 312 units. Starting with Parks, 312 units at $375 per unit is $117,000. This has been approved by the Parks Board on November 4`h, it has not been to the City Council so it will be pending that approval. The amenities that this complex is providing is sufficient for Parks. The fee will be due prior to the issuance of a building permit. Kelso: Rogers: Kelso: Edwards: Kim Hesse — Kim, do you know when this will go to City Council? Probably December 31d. Ok. We will go ahead and go over tree preservation. An analysis report is required prior to Subdivision review. She is asking that tree preservation information be added to the grading plan and your title of the drawing. Landscape Administrator Hesse: Kelso: Hesse: Edwards: Kelso: Hesse: Kelso: Hesse: I found the tree preservation plan after I made that comment. Probably the big thing is, did you include utility easements in any of your preservation? I don't think we did. I think we meant to keep that out of the canopy. Ok. Did you find the site analysis report? It was just a little letter. No, I haven't got that yet. My comment is I guess put a note about irrigation, are they going to do it by automatic means? Hose bibs just like they normally do. Also, we don't have enough trees on the interior, you need one every twelve spaces, where there are twelve consecutive spaces you need an island and a tree. You might just relook at that. There are areas with 16 Technical Plat Review November 13, 2002 Page 15 or more spaces. Also, we need to look at your mitigation numbers for tree preservation. I think they are fine. Some of that canopy is low quality and you calculated it all as high quality. The reason why I am bringing that up is you are including your mitigation tree numbers as part of your landscape requirements, they can't be combined. Your parking lot trees would be separate from your mitigation trees and the Overlay District trees. I don't know if that means you need anymore, I will have to calculate it. Kelso: We do have a lot of trees out there. Hesse: Yes. That is all I have. If this is residential there are no screening requirements between them and the north. Edwards: The only screening requirements are between residential zones and commercial zones. They need screening here. Hesse: That is more of a commercial design issue. Edwards: If that is how you want to determine it. Hesse: I guess the intent is more to buff residential from commercial. Edwards: The Solid Waste Division supports this request with no changes. From Fire, all drives, entries and access points should be a minimum width of 20' and I assume that that is fine. Are you having security gates? Kelso: Edwards: Kelso: Edwards: Kelso: Edwards: We don't plan on it. From Traffic, street lights are required every 300' at intersections and at end of streets. I guess he is talking about Futrall. It looks like maybe some of the entrances. It looks like some got left off. I thought they were on there. Ok, I will get it taken care of. He did say that you have plenty of ADA spaces but one van accessible space needs to be located at the nearest access aisle to the front of each building so you need to do some relocations on that because they have to be the nearest space to access the front of the building. Although you have them they are not by the sidewalk and you can talk to him about that. Ok. That is where we have always put them for years right in those areas. Also, the Highway Department has informed us that they will not pay for the stop signs, one way signs, do not enter signs along Futrall. That will Technical Plat Review November 13, 2002 Page 16 be at the developer's expense to pay for and install those. Sidewalks, Futrall is a collector which requires a 6' sidewalk and a 10' green space, that is fine as shown. Remove the lines representing curbs through the sidewalk section in the driveways in the drawing. We do require sidewalks to be continuous through the driveways. An access ramp will be required where the sidewalk along Futrall intersects with the private drive. Detectable warnings, a standard comment. You have the bicycle racks in there. Everything else looks ok from Sidewalks. From Planning, we have got, and you weren't showing this on your plan and I know we looked at this before and didn't catch this but I have some comments that you are going to be unaware of. Basically, Stone Street comes in here and we have the right of way for that, 45', and you are not showing that. Incidentally, because of that, we are going to recommend that Stone Street be built up to the property line to promote connectivity throughout the city. That is going to cause some redesign. Secondly, Futrall is a one way street, we need to have a north/south street through here to move traffic across town and are also asking at this point for, instead of this private drive for the street to go up here and connect to Stone to the north property line. I understand that that is something new that I just sprung on you and so I would be glad to talk to you about that. Kelso: Of course if we do that there are a lot of the trees that we are trying to preserve so they will be completely wiped out. Edwards: I am aware of that. We need to discuss this further. I just wanted to get it on the record. We will have a staff meeting, I will talk to Kim about that as well with the tree issues and definitely get back to you. Kelso: Ok. Edwards: The signage, I noticed on Shiloh West we didn't require them to submit the signage and they have a huge sign out there so at this time I would like to know what they are proposing ahead of time. Kelso: We will do it. In fact, I already talked to them, they are wanting to put a monument sign right in here somewhere so I will get that on the plans. Edwards: Ok, see if I can get an elevation too. Utilities shall be placed underground. I think there is an overhead electric line going across this property and we are taking that under. Kelso: I am hoping we can just abandon it. Phipps: As long as it doesn't go anywhere. Technical Plat Review November 13, 2002 Page 17 Edwards: I know we talked about building design and rotation to avoid uniformity and to break up monotony. We are looking for new design elements to be incorporated. I know we talked about that. Kelso: A couple of things we have done is we have got a different type of club house which is different than what we have done before. The other things we have done is you noticed we had all custom deluxe 3's across here and now we have gone to custom deluxe 3, custom deluxe, custom deluxe 3, custom deluxe. The footprint looks very similar but the fronts are different so it will look different there. We have also moved some classic deluxes. This is kind of a new plan where we have done some different things here that breaks it up. Edwards: Also, with the street issue that we are talking about you may have some opportunity to do something else as well. Also, we are going to require, this is going to be standard for everybody from now on, that all improvements be prior to temporary occupancies. We want the streets in, we want the sewer completely finished, the water and the detention done before people move in. What Inspection's policy has been in the past is to let everyone move in except for the last building and so I wanted to wam them in advance that we will be looking for that, even the parking lot striped and ready to go, prior to even the first occupants. Kelso: For the whole parking lot? Edwards: No, just definitely for the buildings that are slept in. Matt is going to talk about an assessment for some intersection improvements at Sang and Old Farmington and Sixth and Hollywood where we are redoing that whole intersection. We were recommending an assessment but in lieu of the other streets that we are asking to be constructed we are thinking we are going to abandon that recommendation. Casey: It will be on your comments sheet but we are going to talk about that and then see how the street situation works out. We may not recommend that assessment. Just for your information, the city is currently working on a project to realign Sang, Hollywood, and Sixth down there at Shake's and redo that whole intersection and signalize it. Kelso: On this right here is there 40' right of way to this point or does it come down to here too? Edwards: No, it goes 45' all the way to the property line. Kelso: Ok. Edwards: Are there any other comments Matt? Technical Plat Review November 13, 2002 Page 18 Casey: Most of these are just minor comments I won't go over. We have already covered the potential for the off site assessment. Another comment that may go away, depending on what happens with the streets, if it is a private street it still has to be built to minimum street standards for the pavement section, the base, and the sub base. You are going to need AHTD approval for these driveways. One thing I noticed, are these islands, do they have curb flumes to them? I couldn't tell for sure and it looked like most of them are with pond water. Kelso: That is typically how we do them. Casey: We need easements a minimum of 10' from each side of the water and sewer. There were a couple of places around the fire hydrants that did not have that and also right here parallel to that water line by building one. Whenever you have got the water and sewer that are paralleling each other, we need 10' separation between them plus 10' on each side for a total of 30'. Kelso: Yes, there was a couple of places that we needed to widen out the easements. Casey: Ok. Detention pond needs to be above the water surface elevation. Also, our drainage criteria manual says that the building should be setback 100' from the hundred year water surface elevation. If you don't meet that requirement that can be waived by the Planning Commission with some sort of buffer like a fence or hedge. That would be up to the Planning Commission. Edwards: Can they do a vegetative buffer? Casey: That will be up to the Planning Commission. Kelso: Typically we have got waivers for that before but we have never had to put fences along them unless we have got some new policy. Casey: It is on the count of the recent drownings at apartments in the area, there is some concern about the children in the area so we are kind of leaning toward that now and are recommending that I think it would be better for everybody involved. Kelso: That could be just like a little 4' fence or so. Edwards: You could do wrought iron or something. Technical Plat Review November 13, 2002 Page 19 Kelso: Yes, you want it to look nice with the view from the highway and of course to protect the kids too. Casey: In the drainage report both the pre and the post development drainage areas didn't look to be correct. It isn't encompassing the whole area and also the whole area draining onto it. I would recommend whoever is preparing that to sit down with me some time and visit with me about that so you will know what I've got in mind Kelso: It is a unique kind of situation. Casey: It is just hard to put that in writing. Other than that, there are just some minor comments that you can read. Edwards: Utilities? Sue Clouser — Southwestern Bell Clouser: First of all, any relocation will have to be at the owner/developer's expense. I don't know if we have much in that area. We are going to have to build a new plant out to feed this complex and I am not sure how we are going to come in yet. We will probably need crossings at Futrall, where the drives are going to go, and then north of there where you are going to have that other drive I would like another crossing. Boles: Six 4". Clouser: The west side of 22 if you could extend that 20' UE from 23 going south to the 20' building setback, make that a 20' building setback and UE there also. I think on the east side the same thing, if you could extend that easement all the way south to the setback UE. Then if you could give me another crossing, a crossing at the drive and the utility easement between one and 22. Phipps: Six 4" there. Clouser: I will need the same thing from six going south to five and a utility easement across that part of the parking lot. Kelso: Six 4" there too? Clouser: I need one, I don't know if anybody else is going to go that way. Then the same thing between 26 and 25, I will need a crossing there. Then between 14 and 15 south to 26 I will need a crossing there too. I think that is it. I have to let you know there is a possibility that we may be requiring the developer to provide a trench for us. That is kind of a new policy that is Technical Plat Review November 13, 2002 Page 20 just getting going with us. I can let you know more about that before it goes to final. I will give you a call and tell you where that is at. I do know that if you don't end up providing us a trench we will probably also need sleeves under the sidewalks which could potentially turn into a lot of sleeves but that is something that I will get back with you on also. I probably will come down the east utility line east of one through five west of 22 through 25, west of 21 through 17 and then on the south side of 11 through 16 and probably the north side of 10 through 26. Any conduits I will need pull strings in them and I need the ends capped and located or turned up with 90's so we can find them. I think that is it. Mike Phipps — Ozark Electric Coop. Phipps: Put on there where our transformers need to go because we don't know where they are wiring these things out at and you don't have them shown. I can't say if I am going to be on the east or west side of one through five how I need to route through there. It worked real good when we did it at Shiloh. Kelso: Typically that is how we have been doing it with utility companies is getting the Superintendent with them and then working out the final alignments and stuff. Phipps: Yes, we get everything in and we are done before there is any paving done or anything else. We are in and out and I don't need crossings everywhere, we can get in before they do all of that. Kelso: That way when we have the alignments worked out then we can do the easement dedication plats and be done with it at that time. Phipps: It works great, especially on property like this. At this time we don't know where we need it through the interior. Edwards: You are requesting that easements not be granted until time of construction? Phipps: Yes, until I get with the Lindsey Superintendent. Kelso: The Cliffs kind of worked out the same way, we had to actually go get more easements afterward. We had to put together an easement dedication plat before we got building permits so that was one of the problems we ran into and we have been having to dedicate additional easements here and there for Southwestern Bell and some of the others. Clouser: This isn't cut in stone. If I can add also, I forgot to tell you that I need conduits to each of the buildings as well with pull strings. Technical Plat Review November 13, 2002 Page 21 Phipps: Are we adjusting these up here? Kelso: If we extend the road. We are just going to have to talk about it with Planning and figure out what we are going to do. Edwards: What I would like to do assuming we go to the construction of this is what I would like to do is let you go to Subdivision but have you go to Plat Review the day before and that way we could still get the utilities accomplished. I don't want to make you any later on this project. That way you guys could see it again. Phipps: That is all I have. It could be that buildings 1, 2, 3, 23, and 29, 19, 20, 21, 22 could be in SWEPCO's territory. Newman: I don't think they are. Phipps: I don't think they are either but we are going to have our drafting department look at that. We will check that Jerry. Kelso: Ok. Johney Boles — Arkansas Western Gas Boles: Jerry, do you know if Mr. Lindsey is going to want gas to this project? Kelso: Boles: Unless he has changed his mind on everything else he has done I don't think so. I know they are putting gas up there in those town homes that he is doing. By the way, my conduits didn't get installed up there. I have got to boar that street so I just thought I would let you know. They were requested but they didn't get installed. That is all I have. Larry Gibson — Cox Communications Gibson: I have got a lot of the same issues that Mike has got. I would like to get with that Superintendent and see where they are going to wire these out. I really don't know how I am going to have to route it. We will more than likely route 90% of it the same direction the power does and we will make it simple but I would like to get with him to see where he is going to wire these buildings out so we know where to come up with our risers for the buildings. That is all I have. Kelso: Ok. Technical Plat Review November 13, 2002 Page 22 Edwards: Let me consider a way to get that easement plat done not before approval but before occupancy and see what I can do with that. Kelso: Ok. Edwards: Matt has a couple of other comments. Casey: Just a couple of things that I wanted to point out. I don't believe that this is written but we need to make sure that the storm sewer is designed to get the hundred year storm event into that pond. Otherwise, on buildings one through five it is just going to flow to the south and out into that private street. Kelso: If it overflows here it is going to go this way, if it overflows here it is going to want to continue. Casey: Right, we just want to make sure that the hundred year storm can get into that pond whether it is overflowing between the buildings, the swales, or the storm sewer. I don't want it all going out into the streets, the overflow should go into the pond, that is what it is designed for. Kelso: Ok. Casey: Otherwise, we need some changes to the detention pond. Incase the comment wasn't clear, right here in front of building ten we have an easement ending at the fire hydrant, we would like for that easement to go ahead and extend out to the property line. Kelso: Casey: Edwards: Ok. That is all I have. It looks like because of the holidays we aren't going to be able to get you to Plat Review the day before Subdivision Committee so what I would like to do is just have you come back to Plat Review December 11`". It is not going to impact you on impact fees, they are still a ways out on that. Kelso: We are talking about a pretty good redo here with that street. Hesse: Kelso: What I was going to ask if that didn't happen is if you need utilities through there but I guess we will determine the street first and then talk about that. Sara, is it a possibility that we could just bring that street into our parking lot? Technical Plat Review November 13, 2002 Page 23 Edwards: We have a policy not to have cars backing up into streets. Kelso: We just need to get a meeting together. Ok, is that it? Edwards: That's it, thanks. Technical Plat Review November 13, 2002 Page 24 LSD 02-31.00: Large Scale Development (City of Fayetteville, Solid Waste, pp 604) was submitted by Carole Jones of McClelland Engineers on behalf of the City of Fayetteville, Solid Waste Division for property located at 1560 Happy Hollow Road. The property is zoned I-2, General Industrial and contains approximately 13.6 acres with a proposed glass pulverizer facility and a concrete compost pad proposed. Edwards: The final item is LSD 02-31.00 submitted by Carole Jones on behalf of the City of Fayetteville, Solid Waste Division for property located at 1560 Happy Hollow Road. The property is zoned I-2, General Industrial and contains approximately 13.6 acres with a proposed glass pulverizer facility and a concrete compost pad proposed. For everyone's information I will try to explain what we are doing. Basically we are putting in about an acre of concrete for composting on. Then, basically it is a pole barn which is a glass pulverizer facility. Parks has no comment. Chuck, I believe I misplaced your comments on this one, can you tell me what they were? Rutherford: Edwards: Dumas: Edwards: Dumas: Edwards: Here is another copy. Basically, they aren't recommending sidewalks along Happy Hollow because it has been closed to public traffic. The Solid Waste Division has 675 lineal feet along Happy Hollow Road so the requirement will be to build 675 lineal feet along 15th Street. The city has a newly approved contract for sidewalk construction with a bid price of $3.41 per square foot which will be utilized for this project. The estimated cost of the sidewalk construction is $13,810.50. The street frontage of the property along 15`h Street between Armstrong and Happy Hollow is 930 lineal feet. In order to provide a complete connection, the Sidewalk Division will contribute the funds to construct the remaining 255 lineal feet. Under the terms of the contract the Sidewalk Division will do all of the subgrade preparation, topsoil, and seeding. From Fire, he was recommending the building be sprinkled but I talked to him and told him it was basically a pole barn structure and he said he didn't think that was necessary any longer. The fire protection requirement is that we have a fire hydrant within 500' of the structure so he is looking for that and I encourage you to talk to Captain Curry about that. To get a fire truck the requirement is a 20' drive in width and I am not 100% sure that that meets that. How are you going to access the pulverizer? They will come from the front of the Solid Waste building. Here is the driveway right here, they are going to come in right through there. Ok, that is all existing right? Yes. Do you think it is 20' wide? Technical Plat Review November 13, 2002 Page 25 Dumas: Close anyway. Edwards: Ok. Of course the Solid Waste Division supports this request with no changes. I just kind of wanted to understand for when we get to the Planning Commission, are there going to be additional employees employed to run this facility and if so, is there adequate parking on this site? Dumas: Yes, there is adequate parking. There or in the employee parking where everybody else parks. It is up off Happy Hollow. Edwards: Ok, I think that is all I have. Engineering? Matt Casey — Staff Engineer Casey: The only comment I have is that a floodplain development permit will be needed through Planning for any grading done in the hundred year floodplain. Dumas: Is there grading within the hundred year floodplain? Casey: A portion of the detention pond. Edwards: Utilities? Sue Clouser — Southwestern Bell Clouser: No comment. Glenn Newman — AEP/SWEPCO Newman. I have spoke with Carole and this is all going to be behind the existing meter that serves the Solid Waste building so you will provide the conduit and all that. Other than that, I have no comments. Johney Boles — Arkansas Western Gas Boles: No comment. Larry Gibson — Cox Communications Gibson: No comment Technical Plat Review November 13, 2002 Page 26 Edwards: Ok, meeting adjourned.