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HomeMy WebLinkAbout2002-07-17 - MinutesMINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on Wednesday, July 17, 2002 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSD 02-20.00: Large Scale Development (Bristol Park, pp 134) Page 2 STAFF PRESENT Sara Edwards Matt Casey Renee Thomas Keith Shreve Travis Dotson Danny Farrar Perry Franklin ACTION TAKEN Forwarded STAFF ABSENT Kim Hesse Kim Rogers UTILITIES PRESENT UTILITIES ABSENT Larry Gibson, Cox Communications Glenn Newman, AEP/ SWEPCO Sue Clouser, Southwestern Bell Mike Phipps, Ozark Electric Coop. Johnny Boles, Arkansas Western Gas Jim Sargent, AEP/ SWEPCO Technical Plat Review July 17, 2002 Page 2 LSD 02-20.00: Large Scale Development (Bristol Park, pp 134) was submitted by Mel Milholland of Milholland Company on behalf of Bristol Development Group, LLC for property located west of Steele Blvd. and north of Joyce Blvd. The property is zoned RMF -12, Moderate Density Multi -Family Residential and contains approximately 32.6 acres with 272 units and a club house proposed. Edwards: Welcome to the Wednesday, July 17, 2002 meeting of the Technical Plat Review Committee. The only item on our agenda today is LSD 02-20.00, Bristol Park submitted by Milholland Company on behalf of Bristol Development Group, LLC for property located west of Steele Blvd. and north of Joyce Blvd. The property is zoned RMF -12, Moderate Density Multi -Family Residential and contains approximately 32.6 acres with 272 units and a club house proposed. Good morning Tom. We will start with comments from Solid Waste. They support this request with no recommended changes. They did note see public works ordinance No. 1194.50.29. That is that the City of Fayetteville is the only licensed trash hauler that is allowed in the city. Also, they did want you to make your client aware that they also do construction hauling for construction debris and can take care of that for you. From Sidewalks, currently a 6' sidewalk exists. If it is damaged during construction replacement will be required at the developer's expense. New driveway approaches, access ramps, or sidewalks constructed in the right of way shall be designed to meet UDO §171.13 and shall be continuous through the drive with a maximum 2% cross slope and elevated 2% above top of curve. Driveway approaches shall be constructed of Portland Cement Concrete with a broom finish. Textured, stamped, or exposed aggregate concrete is not allowed within the street right of way. Please remove the lines representing curbs through the sidewalk and the driveway approach. Please add a sidewalk symbol to the legend and eight bicycle racks are required per Ordinance 4293. Jefcoat: We only have half the bike racks we need. Keith Shreve — Sidewalk Division Shreve: The comment there about the texturing, on page two you have got some hatching towards the entrance. I didn't know if that was textured or exposed or something. Jefcoat: The sidewalk through there has been changed. You don't have a paving pattern sheet but we have a paving pattern sheet that shows the asphalt, textured surfaces, and concrete and the sidewalk through there is concrete. Shreve: You need to make a note that the approach between the street and the sidewalk needs to be just regular Portland Concrete also. Just like the sidewalk. Anything within the street right of way should just be standard Portland Concrete. Technical Plat Review July 17, 2002 Page 3 Jefcoat: Ok, we did not have that. We had either side of the sidewalk patterned. Shreve: I just wanted to make you aware of that. That is all I have. Edwards: From Planning, you are showing your curb cuts as 19' and 19'. The regulation is the in aisles should be 15' wide and the out aisles, you can have two at 12' each so it would be a 15' entrance and a 24' exit. If you have got a rational of why you need 19' on each side then you can ask for a waiver of that. Jefcoat: So it is 15' and 24, is that what you're saying? Edwards: Yes. Did you have a concern about that Danny? Danny Farrar — Fire Department Farrar: Yes. I will address my concerns with this right now I guess. What we need on these entrances and exits is at least 20' of unobstructed width because of the fire apparatus. Edwards: In the entrance you do? Farrar: I also have a concern with going into the gated areas on each side as far as the turning radius of the apparatus, they are going to have a hard time meeting that with that loop sticking out there on both sides. Jefcoat: We will take a look at that. We have a little traffic turning program. What are you looking at turning in? Farrar: I just called the chief and he couldn't give me an answer. The ladder truck for this part of town is 80' I believe. They are wide. If that loop there on each side were straightened out or set back a little I think that we would be ok as far as making our turns to get back into those other areas. Jefcoat: It may be that the little knoll at the parallel parking space could be taken out. Edwards: It might be easier. Farrar: I think that would help tremendously. The normal engine may have a little difficulty but what I am concerned with again is that ladder truck, and we are going to have two of them coming to that location. Edwards: I guess for the driveway you could just ask for a waiver and go ahead and make that entrance 20' and the exit at least 20'. The real reason that we Technical Plat Review July 17, 2002 Page 4 are having a conflict is because of that landscape island. He could make it without that landscape island with our regulations but he needs the 20' to get the truck in. Jefcoat: If we leave it at the 24' you guys are good. Edwards: Right, but for the entrance our regulation is 15', you will still have to have a waiver to get it to the 20' he needs. Jefcoat: Or the 24', if we leave that on each side. Edwards: Our regulation for the entrance is 15' not 24'. Jefcoat: But I could ask for a waiver for that. Edwards: You can do whatever, that will get the landscape island in. Casey: He needs the 20' here and here too or he wouldn't have access to the rest of it. It doesn't have to be both sides, just one so he could get in and get out. Edwards: Ok, so we need at least one of these to be 20' is what he is saying. Jefcoat: Ok. Edwards: Did you also ask to indicate which buildings will be sprinkled? Farrar: That was a question. I wasn't sure. Obviously, we have got some hydrants out there. As far as the fire department connections to those buildings, they have got to have a hydrant within 100'. Jefcoat: They are. Only buildings one, the big building, because they require a sprinkler system the additional fire hydrants are located within 100' of those. Edwards: I also have a comment to show the dumpster location. It looks like the only one we saw was this compactor here. Are there some others that we are missing? Jefcoat: No, that is the only location. Casey: Is each building going to have a trash bin or something that they will be taking to the compactor or is each individual unit responsible for taking it down there? Jefcoat: No dumpster at each unit, the compactor is the only thing. Technical Plat Review July 17, 2002 Page 5 Edwards: Ok. Tim had a comment about the deed restricted area and wanted that shown on the plat. Jefcoat: It is the whole shaded area. Edwards: He also wanted you to indicate which buildings are two story and which are three story. Jefcoat: There is a legend on there that says which are two story, which are three, and how many units there are per building. Edwards: Ok. I think you know this, buildings adjacent to side property lines have a greater setback than the units on height and is over 20'so we need the height labeled on the ones adjacent to the side boundaries. Is this going to go in phases? Jefcoat: No. Edwards: Revisions are due July 24, 2002 by 10:00 a.m. Perry Franklin — Traffic Superintendent Franklin: I did want to tell Tom that the next signal that we work on will be Steele and Joyce. We won't have to deal with the Highway Department or any of that mess. We will just do it ourselves. The conduit is all run and equipment is going to be ordered here in the next couple of weeks and we will either get to it in the late fall or early spring but it will be the next one we put in after we get through with Shiloh. Jefcoat: They are taking bids and prices, they are going to be under construction just as quick as they can get there. Franklin: Please let Mel know that that is the next one we are going to get in. Jefcoat: That is good for all of us. Edwards: Also, there is one ADA van accessible space required at the nearest entrance to each building so there needs to be one in front of each building. Jefcoat: Franklin: That should be, the whole place is ADA accessible. With the grades it is all there too. Whoever put them on there I think just showed a bunch but they didn't really, some of the buildings have them and some of them are off Technical Plat Review July 17, 2002 Page 6 somewhere all by themselves, they just need to move them around and get one to every front of the entrance of all of these buildings. Jefcoat: The locations are at that location because the unit, where it is located, the entrance for it, in order to be accessible, is for that unit but I will take a double look at it and see. Franklin: I just noticed that you are showing ten spaces and there are fifteen buildings so you are five short somewhere, just check into that. Jefcoat: Ok. It could be that the chart is wrong. Edwards: I am going to skip over Engineering comments for just a second to go over tree preservation and then we can come back to that. An analysis report is required and she wants the tree preservation information on the grading plan and labeled as grading/tree preservation. Jefcoat: I talked to Kim about that yesterday and she is aware that the correct figures she has on the application and on our drawings but the actual landscape drawings they were working with out of Texas are wrong so we are going to coordinate those and get together. The analysis that she is talking about is the one tree removal at the circle out there. Edwards: Ok, that is all that I have. Engineering? Matt Casey — Staff Engineer Casey: Tom, we talked about some of these comments already but just to reiterate, the maximum retaining wall is 10'. Some of those exceed that. You need to either ask for a waiver or reduce them to 10' with additional walls and terraces. Jefcoat: We will do that, we will lower them to 10' where we can but this location, and I am not sure, I will have to check the height on that. In this location here we have got a really nice oak. We will ask for a waiver so that we can save those two trees. Especially those really nice oaks. Ten more feet would just put us out under the canopy and we want to try to keep from that. The old ordinance was 15' so we are going to try to go back to that and see. If it was truly for aesthetic reasons those are in the back and we've talked about that. Those will have to come as a waiver, I'm pretty sure. Casey: I would like to see the elevations for the top of each of the retaining walls for the ends so we can tell the height for the contours of that. Technical Plat Review July 17, 2002 Page 7 Jefcoat: We haven't selected an engineer or contractor for those yet but we do have a price on it from three different people and it looks like the one that we are going to probably go with is out of Alabama. We can set some elevations now but they may fluctuate a little bit and coordinate with you depending on how we settle. Casey: Any of those retaining walls that are over 4' has to be designed by a professional engineer and inspected. Jefcoat: We can give you a copy of the contract. We have three proposals, we are in the process of selecting one now. Casey: Any of them over 30" in height need to have a safety railing. Jefcoat: We are going to use the same. Those walls have a railing. We are going to use the same wrought iron rails that are on the front of lots 1 or 10, those wrought iron fences there will be the same one. Casey: On the drainage report summary table, it has got some total flows for the actual developed site. We need them for the total site. I saw them listed in the report but they need to be part of that table. Like we talked about the other day, detention is not going to be required for the project because of the storm water management plant for CMN Business Park. Jefcoat: Right. Casey: One additional item, these outflow pipes, the centerline of that ravine is right here. If you could angle those discharge pipes towards the flow line of that ravine, I would like to see that and there is also one to the north to be angled over toward the actual flow path. There are some other minor comments that if you have questions about, just let me know and I would be happy to go over them with you. Edwards: Ok, utilities? Glenn Newman — AEP/SWEPCO Newman: First, as a disclaimer, this is Jim Sargent's project. He is out of town. That 20' utility easement, that is going to be an easement for everybody, water, gas, sewer, etc.? Jefcoat: There will be no gas. Newman: Water, sewer, and then all of us. I say us meaning telephone, T.V., electric. Jim's concern was that that may be a little bit tight if everybody is trying to get in there. He is working on designing the system. He may Technical Plat Review July 17, 2002 Page 8 Jefcoat: Newman: Jefcoat: Newman: Jefcoat: Newman: Larry Gibson Gibson: Jefcoat: Gibson: Clouser: Jefcoat: Gibson: Jefcoat: have some requests for some easement changes or variances or what have you and will get back with you pretty soon. Yes, we had emailed him a CAD drawing of the easement file. He has cleaned that up and he was working diligently on that before he left. One thing that we don't want to do is like we have gotten into on some other projects, is we would like to get it all on the front end this time. I think that he is certainly wanting to do that. I don't have any, if you have any questions it will be standard, we will put the ditch and the cable in and if there are any costs he will let you know. The easements we have shown and what we sent him were for the water and sewer and we were asking for the others to coordinate with. That is all that I have. — Cox Communications I want to fax you a letter. I have got a letter that I am working on and will fax that to you to keep from wasting everybody's time. Basically, the utility easements look good and we will probably place our pedestals to each building within 4' of so of the electric transformers. We would like to keep them as tight as possible to make them look good. Any hard surface, parking lot, streets, we will need a 4" crossing. I think all of the conduits are shown. There is a six pack of 4" conduits everywhere. I was looking at where the utility easements come down. It looks like to me that they run parallel with some of the parking area. Under the parking area right? Yes. That will probably be the last thing that is put in, the parking. No. Actually, what we are going to do is the asphalt system has been designed to put the base down. It will be the regular base and the asphalt is going in two layers so we are going to put the base layer down first for construction activity and then they will sweep it off and tack it and the finish will kind of go on last. Because of the activity that is going on and Technical Plat Review July 17, 2002 Page 9 the circulation we are going to be providing for street construction, the streets will be the first thing to go in and will have a paved surface to it during construction. Gibson: That was one of my concerns with the utility easements running through the parking areas, we will have to dig through there. Like I said, I am going to fax you a letter and I will get a little more detailed as far as interior wiring of the buildings and things like that. I will fax it to you and Josh Lunsford has already contacted the owner as far as the contract. I think that is about all I have. Sue Clouser — Southwestern Bell Clouser: We would ask that anywhere that the utility easement is under paving that you provide us a 4" conduit. We don't want our cable under something that is going to be driven on quite a bit without being protected if we can avoid that at all. If something happens to that cable once the paving is done and we need to dig it up to repair it we will not restore the surface. On private property we don't restore, that will be the owner's expense. I will come up with electric also, we can all be in that one space where you have a utility easement. I assume that you will bring all of your inside phone to meet that and then if I can get two 2" conduits to each building with pull strings. We will need a ground provided with electric right there, that won't be any problem. Any conduit that you place that comes off, we ask for sweeping 90s. Are you going to have services to the garages too? Emergency phones or any kind of service that you know? Jefcoat: No. Clouser: Pool house I assume? Jefcoat: Yes. I think what typically is wound up with the garages is the garages that are inside the units, the floor units, are used as garages but the out garages wind up being used as storage. Clouser: Ok, that shouldn't be a problem. This is electric for the club house here? I assume he is going to get an easement from you so that should be fine then. I should be able to come in right where power is coming in and that will make it real easy. Can you please get me a copy with just the utility easements on it too without the landscaping? That would help for me to do my drawings. Jefcoat: Yes. Do you want me to email it to you? Clouser: We don't have CAD unfortunately. I can stop by and pick it up. Technical Plat Review July 17, 2002 Page 10 Jefcoat: Clouser: Gibson: Edwards: Gibson: Jefcoat: Gibson: Edwards: It is already printed, you can just stop by and pick it up. Thank you, that's all. I would like to have one too, I will stop by and pick it up. Any questions? Do you have any idea of when they were planning on starting on this? The first of September. We should be through the process by mid-August so they will be scraping ground September 1s`. There is very little top soil out there. They will scrape that off and start putting the water and sewer in and then the storm sewer and streets go next and the buildings will be last. It is a good project. Ok, thank you.