HomeMy WebLinkAbout2002-02-13 - MinutesTECHNICAL PLAT REVIEW
A regular meeting of the Technical Plat Review Committee was held on Wednesday, February
13, 2002 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain,
Fayetteville, Arkansas.
ITEMS CONSIDERED ACTION TAKEN
LSD 02-4.00: Large Scale Development (Danaher, pp 681) Forwarded
Page 2
PPL 02-6.00: Preliminary Plat (Brookstone Subdivision, pp 212) Forwarded
Page 11
STAFF PRESENT STAFF ABSENT
Keith Shreve
Kim Hesse
Sara Edwards
Ron Petrie
Renee Thomas
Kim Rogers
Perry Franklin
Dennis Ledbetter
Solid Waste
UTILITIES PRESENT UTILITIES ABSENT
Jim Sargent, SWEPCO
Mike Phipps, Ozark Electric Coop.
Sue Clouser, Southwestern Bell
Johnny Boles, Arkansas Western Gas
Larry Gibson, Cox Communications
Technical Plat Review
February 13, 2002
Page 2
LSD 02-4.00: Large Scale Development (Danaher, pp 681) was submitted by Ken
Parker on behalf of Danaher Tool Group for property located at 2900 S. City Lake Road.
The property is zoned 1-2, General Industrial and contains approximately 38.06 acres
with a 15,000 sq.ft. warehouse proposed.
Edwards: Welcome to the Wednesday, February 13, 2002 meeting of the Technical
Plat Review Committee. The first item on the agenda is LSD 02-4.00
submitted by Ken Parker on behalf of Danaher Tool Group for property
located at 2900 S. City Lake Road. The property is zoned I-2, General
Industrial and contains approximately 38.06 acres with a 15,000 sq.ft.
warehouse proposed. Good morning.
Parker: I am Ken Parker. I will be acting as the contractor for this. I am the
maintenance manager. Mr. Mike Haley is our Chief Controller there at the
plant and Dwight Canfield is the Plant Director at the Fayetteville location
where we are proposing to put in this warehouse.
Edwards: What do you do at the site?
Parker: At the site we make accessory tools for the automotive industry. Things
like oil filter wrenches, snap ring pliers are made there. Special edge
screwdrivers that you would find in a mechanic's tool set and things of
that nature.
Edwards: All you are using the warehouse for is storage?
Parker: We are proposing to add a warehouse. We recently moved some storage
down there. If we add this warehouse we can take some of that storage
and put it in this building and then we would like to utilize the other
building to do some packaging in there.
Conklin: I am Tim Conklin, I will introduce myself. I am the City Planner, this is
Sara Edwards, Sara is an Associate Planner. The tools that you make, are
they stamped out or punched out?
Parker: There are several stamping machines down there. Dwight could run it
through for you quickly.
Canfield: Most of our parts are a stamping coming off a press. We have got five
automatic presses. We do manufacture some things that are transferred to
a sister plant, which would be Armstrong Tool. We do further processing
from the stampings. We do a heat treatment and then assembly.
Haley: It is all specialty tools like your KD brands.
Technical Plat Review
February 13, 2002
Page 3
Canfield: It is tools that you or I probably wouldn't buy doing work on our own car
but a professional mechanic will buy.
Conklin: Do you have any permits required from ADEQ?
Canfield: Not that I'm aware of. We are permitted on a waste treatment for our
benching operations. There is nothing required on what we are asking to
add.
Conklin: To be more specific, are there any air omissions or anything that you are
doing?
Parker: This is a pole barn, we make those 10" wrenches like they make in
Springdale, and then they pack them into packages. Basically, it is just
going to have electric and keep the weather off.
Conklin- I was just trying to make sure that we understand, as a City, what you are
doing, if you are changing your operation. I have never heard any
complaints or anything about your operation and I want to make sure
you're not changing something.
Canfield: We won't be changing it; we are just going to finish packing before it is
put on a truck and then sent off to the Sears warehouses. That is all we are
adding to that facility. We have already met with ADEQ and let them
know that we are doing this as far as any requirements they have but since
it is just a warehouse, they don't have any.
Conklin: Ok, and you already have it for the treatment?
Canfield: Yes.
Conklin: Ok.
Edwards: I am going to go over staff comments. You've got them in writing. The
first two included had no comments so you could skip over that. The third
one is from our Sidewalk Administrator and I'm going to let him go over
his comments for you. This is Keith Shreve from our Sidewalks Division.
Shreve: I am Keith Shreve with the Sidewalks Division. Since we are adding a
new structure, the requirement is to build a sidewalk along the street
frontage along City Lake Road. Due to the size of the street, it would be a
6' sidewalk for the length of the front with a minimum 10' greenspace on
the edge of the street. That would be off the right-of-way line, which is
probably greater than 10'. This is a requirement for infrastructure. I don't
know if you are aware, back in 1983 when the plant was first built, there
Technical Plat Review
February 13, 2002
Page 4
Haley:
was a Bill of Assurance to the City that they would construct a sidewalk in
a length of time.
We've been through that one time before and the recourse on that was to
get it through the title insurance on that. There was nothing when we
purchased the building. The City of Fayetteville was in the whole deal of
buying that and putting some business in there. We went through this one
time before and we weren't required to do that. They were going to take it
up with the title insurance company or the previous owner. We were
dissolved from that probably five years ago.
Shreve: That was before my time. I don't know all of the history but under our
current ordinance, and with building a new structure that brings back into
play the requirement to build a sidewalk again. Since you are building a
new structure, my interpretation, and the Sidewalk Administrator's
interpretation, is that you be required to build a sidewalk at this time.
Haley: That may pose a problem with this building. I will be honest with you; I
have to get it through the people on the east coast. I am trying to keep
business in Northwest Arkansas and the money that that costs may be a
problem. I don't know if we can get a buy on that one there. When we
talked about this five years ago, it was pretty expensive to do it.
Shreve: Yes Sir, you have a lot of street frontage here.
Haley: I would hate to have that get in the way of us bringing, Ken what is it?
The low end when we are packing, 25 to 85 jobs in here. I have been out
that road and I've been squeezed to the end to make this project go. That
may be a showstopper for us if we can't get by it.
Conklin: Can you put that in a letter so we can provide that information to our
Subdivision Committee members?
Haley: Sure.
Conklin: We will take it from there.
Haley: Is there anybody particular that we should address that to?
Conklin: You can address it to Tim Conklin, City Planner. I will get it to the
appropriate people.
Haley: How long would it take to get a final answer on that?
Conklin: I will have to get back with you on that whether you have to have a waiver
or variance. It would have to go to the Planning Commission.
Technical Plat Review
February 13, 2002
Page 5
Edwards: The next page, I did double check with parking and it does look like you
have enough parking even with the expansion. I did include the
calculations so we are ok on that. Your legal description, this legal
description describes your property as well as over 20 acres that were sold
back to the City. We've got what we sold back to the city and we could
probably work with you to get that legal description. It would be a less
and except what was sold to the city. What I need to find out from you is
if this boundary described is the boundary of the piece of property that you
own now. In order to determine your setbacks for a building permit, we
need to have a boundary of your property.
Parker: The boundary described here is the boundary described here in this legal
description. As you said, it is slightly inaccurate in that there is 20 acres
on the topside here. The setbacks that I put on the permit, these are all
correct. This one right here I would really need to double check, just this
north setback.
Conklin: Ok.
Parker: I didn't know if I need to go ahead, I tried to get a record of the legal
description that is on file with the city now. I have a copy of that here but
it is exactly that. What they did is they photocopied this and that is what I
got.
Conklin: This boundary on the north is what?
Edwards: It is somewhere over here because they sold all of this to the city.
Parker: It is just north of this driveway right here.
Edward: This is not an actual site plan because it is property owned by the city.
Conklin: When was it sold to the city?
Edwards: In 1991 I think, but I will check on that.
Canfield: We bought this from the microwave company and the City of Fayetteville
was in the whole transaction. We didn't need the 50 acres or whatever it
was and the city, in order to get us to buy this, bought that as a part of the
Industrial Park.
Conklin: I'm sure our land agents have the information.
Edwards: Yes, he told me they could write less and except.
Technical Plat Review
February 13, 2002
Page 6
Parker: [t is here past this parking lot, we're not sure exactly where the north is.
Conklin: We could take that and have our draftsmen map that out.
Edwards: They don't have all of this information too.
Conklin: That is all existing though.
Edwards: I can't volunteer our draftsmen to draw their Targe scale for them.
Conklin- I am just saying that since the city bought the land, we should have that
lot.
Edwards: We don't have their property line so we only have what we own.
Conklin: Wouldn't the other side be theirs?
Edwards: Right, they need an accurate site plan with their building to show their
setbacks. You can get our draftsmen to draw their site plan for them.
Conklin: I don't think we need to draw it but their property line can be drawn in
here and plotted out.
Parker: I don't mind to get McClelland to help us on that.
Edwards: We can give you our deed.
Conklin: That is my point. We can get their property line.
Edwards: If you want to go in and draw your new line and determine your setbacks
and do it that way, we can do it.
Conklin: Yes, that is where I was going with that Sara. I was trying to do as much
as possible.
Edwards: Right. That is basically all that I have. Ron, do you have anything to add?
Petrie: I'm Ron Petrie with the Engineering Division. Let me just confirm a
couple of things. You won't have new water and sewer service for this
building? There will be no new fire line connections or sprinkler systems?
Parker: No, none of that.
Petrie: Ok, then I have no comments. Thank you.
Technical Plat Review
February 13, 2002
Page 7
Glenn Newman- SWEPCO
Newman: This is going to be served from the existing facilities?
Parker: Yes Sir. I have a stamped drawing from the electric and they have
approved it.
Newman. If I could get some load calculations just to verify that we have the
capacity left in the transformer and that it is not going to cause any
problems there.
Parker: Ok.
Newman. I have the size of the existing facilities and it is just going to be lighting
for storage?
Parker: Yes Sir.
Newman: It probably won't be a problem. We can just get with him and we can
wire it through his internal wiring and make sure the structure is all right.
Parker: You would like load information on the existing building where we're
going to tie in at?
Newman: Yes, concurring the voltage. It is 480 volts. 1 -le and I just need to visit
about what the voltage is that is available.
Parker: Ok, and what is your name again?
Newman: Glenn Newman.
Parker: Ok, I'll get that information to you then.
Newman: Thank you, that is all that I have.
Johnny Boles -Arkansas Western Gas
Boles: In your footnotes, under number two, your questioning that a gas line be
relocated is that not right?
No Sir. These footnotes over here are the footnotes when the building was
first built.
Parker:
Boles:
So you are not proposing that any gas lines be relocated? Ok. This 6"
high-pressure gas line that you show here. If I'm looking at this correctly,
Technical Plat Review
February 13, 2002
Page 8
how many feet would you say it would be from the corner of your
proposed building?
Parker: I don't know, I can't answer that.
Boles:
We just want to make sure that it doesn't encroach on this easement
covering that line. You're showing this 6" line coming down through here
so you have a short, narrow distance right here.
Parker: I can call that number where you dig when I do the foundational concrete
work that I will be required to do I can make sure that we don't get too
close to that.
Conklin- Is that existing?
Boles: That is what I thought too. It is difficult to see.
Conklin: It shouldn't be under the building right?
Parker: I don't know. I would be shocked if that is underneath that building. This
yard, it is a steel yard where we're planning on putting this building there.
There are piers that are 42" deep, 3x3 piers that go down that deep. Our
footing piers for our building would be along that same order of
magnitude. I would be shocked.
Boles: Why don't you give me a call later today and we can check that out a little
further. I can give you my pager number, 527-3001.
Parker: What was your name?
Boles: Johnny Boles.
Larry Gibson — Cox Communications
Gibson: No comment.
Sue Clouser -Southwestern Bell
Clouser: The only comment I have is that if we have anything existing that would
have to be relocated would be at the property owner's expense.
Edwards: I did want to add; I can get you a copy of the deed but if you want to call
Ed Connell at this number, 575-8216, he had it out yesterday so he could
probably locate it for you really fast if I didn't get it to you.
Technical Plat Review
February 13, 2002
Page 9
Conklin: If you exit out the front door the Engineering Division is two doors down.
That is where Ron's office is. Just go back through there and ask for Ed
and he might be able to make you a copy right now on the way out.
Parker: I need to put in writing our concerns about the sidewalk, address it to Tim.
I need to get a copy of this that shows the proper boundary lines. How
many copies do I need and whom do I need to distribute those to?
Edwards: You need 37 copies by February 20`h at 10:00 a.m.
Parker: February 20`h at 10:00 a.m. Then I need to get the load information to Mr.
Glenn and Johnny, do you want to go out and look at the site with me is
that what you would like to do?
Boles: Let me get a chance to review our records and see what is reflected on site.
If need to, yes we will meet out on site.
Parker: Ok, I'll page you later on this afternoon.
Conklin- How many jobs do you have down there right now?
Canfield: Depending on volume, around 65 to 70 jobs.
Haley: Manufacturing in the past two years is down. We are trying to keep our
jobs and keep our packing and not have to move to North Carolina.
Parker: This will help the Fayetteville plant as well as the Springdale plant.
Edwards: Thank you.
Parker: Is that it?
Edwards: That's it.
Parker: Thank you for your time.
Technical Plat Review
February 13, 2002
Page 10
PPL 02-6.00: Preliminary Plat (Brookstone Subdivision, pp 212) was submitted by
Terry Carpenter of US Infrastructure, Inc. on behalf of Washington Regional Medical
System for property located at 415 Longview Street. The property is zoned A-1,
Agricultural and contains approximately 38.62 acres with 8 lots proposed.
Edwards: The next item is PPL 02-6.00, Brookstone subdivision submitted by Terry
Carpenter of U.S. Infrastructure, Inc. on behalf of Washington Regional
Medical Systems for property located at 416 Long View. The property is
zoned A-1 and contains 38.62 acres.
Carpenter: I am Terry Carpenter with U.S. Infrastructure and of course, this is Peter
Nierengarten with my firm. Of course we will be glad to address any
questions you have. As you have already mentioned, this is a part of the
Washington Regional Medical Services' land that they want to subdivide
for professional offices. It came under originally as Brookstone. A large
scale development had been submitted some years prior to this, which is
delineated as tract number 6. It is a leased property so that is why we are
including that with this as part of the original subdivision. We've tried to
meet with most of the major utilities prior to constructing this plat so we
hope that we've addressed most of the things already.
Petrie: Is it the same situation on tract 8? The health department, is that leased?
Carpenter: Yes, that is a leased property.
Edwards: I will start with our Landscape Administrator. She is requesting that you
provide a tree preservation plan for review by the Planning Commission.
This plan is to represent the existing canopy delineating the significant
trees indicated on the site analysis. All required infrastructure
improvements and tree protection measures that will be necessary during
construction. Please provide amount of tree canopy to remain after sewer
installation.
Hesse:
That can be on the Preliminary Plat. You can just include it all on there.
Basically, you have got just about everything. You show your significant
trees. The Planning Commission has to approve a drawing of the tree
preservation plan. If it is combined with the Preliminary Plat that is fine.
Carpenter: Do you need a separate plan?
Hesse: No, like I said, it can be all in one.
Conklin: It can be on the same sheet, we just need the label. We need something so
when the public comes in and they want to see what trees you are cutting
down and saving, they can say, "Oh, this is the tree preservation area."
Technical Plat Review
February 13, 2002
Page 11
Carpenter: I guess what I'm saying is that the title would just need to be revised to
say "Preliminary Plat and Tree Preservation Plan."
Conklin: It needs to be something that is like the site analysis.
Hesse: Right. You can combine the site analysis and the Preliminary Plat
together and then label it that and it would be ok. Also, show the trees that
have to be taken out for the sewer, we will need that calculation.
Carpenter: Ok.
Edwards: Next, starting with Sidewalks. The sidewalk is existing so they just have
standard comments. New driveway approaches must be of Portland
Cement Concrete. There are no comments from our Traffic
Superintendent. There are no comments from Parks. From Planning, tract
8, there is a piece of land existing between tract 8 and Wimberley which
does not give tract 8 the required street frontage, I included a little map in
your packet. It is this area right here which is owned by North Hills
Medical Park. What I am proposing to do, you guys are proposing to
rezone this right?
Carpenter: Correct.
Edwards: To R -O?
Carpenter: Yes.
Edwards: Ok, we just won't process the final plat until that rezoning is complete and
then it won't need the required street frontage. I am just going to go ahead
and let it go with the condition that it be rezoned to R -O instead of R-1.5.
I need you to add plat page 212 somewhere near your title block. There is
a label of CUE that should not accompany easements that are less than the
required building setback.
Carpenter: We combined the utilities.
Edwards: Right. The thing is that you've got that labeled for a setback, which is
greater than the utility easement in both the front and the rear. I just want
you to change the label on that because there is a 35' setback and only a
20' easement. It is not a combined utility easement and setback.
Conklin: I think that is saying G.U.E.
Carpenter: General Utility Easement.
Technical Plat Review
February 13, 2002
Page 12
Edwards:
Carpenter:
Edwards:
Carpenter:
Edwards:
Carpenter:
N ierengarten:
Conklin:
Nierengarten:
Conklin:
N ierengarten:
Edwards:
Sargent:
Ok, your setback is 35' on the rear. Please add a setback to the rear and
sides The side is 20'.
Ok, so this needs to be 35'?
Yes. I think you've got the 20' on the sides so you just need to show that.
Our other condition of the large scale, I did some research on this. The
Planning Commission approved a condition that Longview be extended to
Plainview and the City Council granted a waiver. As a part of that waiver
it was stated that Longview would be deferred to be constructed with
future development. At this time, we are asking that Longview be
continued on to meet Plainview at the current width, 36' wide and the
sidewalks need a 70' right-of-way. I think you guys have everything out
of our files but if you want, I can get you copies of all of that.
I would like to get a copy of that. Even though I looked through a lot of it,
it is pretty voluminous so I didn't read everything.
Ok, I can get that for you after we're done here. Are we planning on any
subdivision signs?
I don't really think so. They just primarily want to get this thing done.
They want to sell these tracts. I don't think there is going to be a
subdivision sign or anything but that is a question we will ask.
They haven't even mentioned really to sale any of the tracts. Just for tax
purposes they wanted to have it broken up into individual lots.
Tract 2 is under development.
Right.
Won't they be selling that?
Yes, that is kind of what is behind what is going on here.
There is an overhead electric line running along the east edge of this
property that you are showing, I need to know the size of that. We have
an ordinance if it is less than 12 KV it bas to be placed underground.
Itisa12.
Carpenter: I was going to say that is a pretty big line. I am no electrical guru but I
can tell that one is carrying lots.
Technical Plat Review
February 13, 2002
Page 13
Edwards: We have got Kenray, which I understand is a dirt, gravel road. I am going
to place a limit that no construction traffic utilize Kenray so it doesn't
disturb the existing residents coming through there. When the final plat
comes through we are going to put a note on there as well so that when
this tract develops the construction traffic won't use it. That is all that I
have.
Ron Petrie — Staff Engineer
Petrie: Terry, I think you got my comments.
Carpenter: I wasn't keeping up with them.
Petrie: I will skip over the general comments, those are just typical and you have
already answered number two. Under water, the easements that are shown
look fine. On number two, I do not see how tract 1 will have access to
water.
Carpenter: Actually, we had the waterline drawn in there and it was my
misunderstanding, obviously. I think that Peter told me you said not to
worry about it. We thought we maybe might even have to bring water
back. There is a conduit right down here at the beginning of the street.
We had actually originally put it in there and run it along the street and
then we took it out because we thought it was obvious that they could get
water to all the tracts. We will go ahead and run it over there.
Petrie: I'm not sure how they get it to tract 1.
Carpenter: We have got to have, if you will see, we have to run the waterline where it
terminates back south near the entrance of Longview. We will run it north
and go through that conduit, which was installed for that very purpose and
then we are going to have to acquire a 15' waterline easement that is
delineated right there and then bring it back around to tract 1, then
terminate it with a fire hydrant or whatever you guys want.
Petrie:
That is comment number three, having to do with fire hydrants. I have to
look at our written standards when it comes to fire hydrant placement in
subdivisions. There are also separate requirements that the Fire Chief may
have. I don't think that the Fire Chief had any comments on this. One is
tract 1 doesn't appear to meet the limit of being near a fire hydrant. If we
could get the water extended to tract 1 and the fire hydrant at the end of it
that would be progress.
Carpenter: How far do you want it extended into tract 1?
Petrie: It just needs to be adjacent to the property and the right-of-way.
Technical Plat Review
February 13, 2002
Page 14
Carpenter: Would you want it set up with the fire hydrant off of a T so that the line
could be extended if it needed to be?
Petrie: In this particular instance, I don't see the need for it to be an extended,
unless it is extended into tract 1 itself, maybe to serve a fire line or
something like that. I will let you make the call on that.
Carpenter: That is what I was getting at. A lot of times if they are sprinkled, like
Brookstone, they ran a fire line or some waterlines around the facility.
That is why we were going to set it up to have one installed through all the
frontage. I think what we will do is terminate it here to tract 1 and if it
becomes necessary then at least it is constructible. Actually, on the other
end, it is also terminated so it could come back north and around. We
could lose some.
Petrie:
It could bore across the street, make a connection to serve the rest of these
lots but however you choose to end it on tract 1, I'Il leave that up to you.
Just so long as it gets there I will be fine. Sewer, I think the easements
look fine. I have a comment that when these lots are developed we will
need to look and make sure that we can get truck access to our sewer lines
for maintenance, washing out the manholes. That will be done at a later
time. For the new sewer that was planned, make sure that we have some
rain catchers with some rain pans so you can inspect those out. The
grading, I made the statement that it is not required. There is no grading
proposed. I did put a statement on there just so I put you on notice, if they
change their mind and would like to grade these to make them more
attractive to sale, our ordinance requires the Subdivision Committee to
approve that, since you aren't showing any now. You are not providing a
preliminary plan so we will have to come back to them and if they change
their mind in between now and the final plat. The drainage I believe I
need a permit application. Maybe I said you didn't need one, I don't
remember what we discussed but I think we need a permit application. I
can get you a copy of that if you don't have one. That includes a $200
review fee and it has to be signed by the owner. There is just one owner,
you told me that. These properties are just leased but we need whoever
owns the property's signature. The preliminary drainage report is
acceptable, it looks good. Of course, we will need a final drainage report.
I am trying to make sure that you are aware that in the final drainage
report, one of those requirements that you will see on the checklist is to
determine the hundred year water surface elevations throughout the
subdivision, I just wanted to prepare you for that.
Carpenter: Let me ask you a question Ron on that. You know with all the
sophisticated computer technology these days, we can do that pretty easily
and show the width of the hundred -year flood and all that sort of stuff.
Technical Plat Review
February 13, 2002
Page 15
What we have shown on here is exactly what is on the FEMA map. That
is not a detailed study so it is not very accurate. A lot of people are kind
of mislead about the accuracy of FEMA maps. We want you to know that
it won't favor this but we can't supplant what FEMA has deemed.
Petrie: Right. I think you should show both. It is my understanding that zone X
is really meaningless.
Carpenter: You can see the thread of the string gets outside of the envelope.
Petrie: You don't have to have insurance with the zone X. As a matter of fact, I
had to call Sara. I had never seen a shaded zone X before. That is a new
one for me. Usually you would see this a zone A or something. That is
kind of the reason behind the hundred year water surface elevations that
we get the actual numbers so whoever buys these lots knows what the
situation is.
Conklin: You just want a map that shows how far it extends?
Petrie: It will have to be shown on the final plat.
Carpenter: By Brookstone, where they filled in for the construction of the buildings,
that is going to obviously force that back to the south just a little bit. It
shouldn't be any big problem I wouldn't think.
Petrie:
That is just something that needs to be addressed before the final plat. We
don't need to worry about that between now and the Subdivision meeting.
We have agreed to delay the detention pond and construct those on the
individual basis. I would like for you to add that note on the preliminary
and the final plat. Drainage, at this time we need to have a good plan on
how these lots are going to be drained when it does develop. Tract 4, how
will that drain to the creek? Do we need a concrete swale back behind that
put in at this time or a pipe or something like that? We need some legal
way to get it across tract 3. I need you guys to think about that before we
have the final plat and the final drainage report. If there is some minor
infrastructure that needs to be put in, such as that, we need to go ahead and
do that at this time. Under streets, I have mentioned the situation with
Longview. That is something that I think that you've gotten our
recommendation. That is something that the Planning Commission will
have to decide.
Edwards: There is not any right-of-way existing for it so you are responsible for
acquiring that right-of-way. Some discussion has gone on with them in
the past and we think that they are minimal for this.
Technical Plat Review
February 13, 2002
Page 16
Petrie:
I think that if a reasonable agreement can not be reached on that right-of-
way, then if the Planning Commission chooses to require the connection
the situation might have to come back to the Planning Commission to get
them to understand the situation and if somebody is being unreasonable.
At that point, they can either take money or something to switch out the
condition of approval. Only the Planning Commission can require offsite
improvements to the street. That is just our recommendation.
Edwards: These are the Council minutes, these are the Planning Commission
minutes where it was required when it was appealed to Council. Here is
Jack Anderson for the hospital and about how we are going to construct it
at a future time.
Carpenter: He has obligated us?
Edwards: He has.
Petrie: That is all that I have.
Edwards: Utilities?
Jim Sargent — AEP, SWEPCO
Sargent: It looks like we have existing facilities on all of the lots except for tract 2.
In order to get service to that tract we will need you to put in two conduits
from that north property line down to tract 2 where you show that utility
easement.
Carpenter: Ok, what size?
Sargent: We need two 4" conduits.
Carpenter: Do you have a schedule 40?
Sargent: Yes, a schedule 40 with steel sweeping 90s.
Carpenter: What was that again, steel?
Sargent: Steel sweeping 90s. The pipe itself will be PVC but the 90s are steel.
Carpenter: Ok. Vertical?
Sargent: Right, with transition from vertical to horizontal.
Carpenter: Are those galvanized?
Technical Plat Review
February 13, 2002
Page 17
Sargent: I am not sure, I think they are.
Carpenter: Ok, we'll take care of it.
Sargent: Also, you are showing four streetlights along the street, your legend down
here says those are existing streetlights.
Carpenter: They are.
Sargent: Those lights aren't out there.
Carpenter: Really? There are streetlights out there.
Sargent: There are some lights around the Brookstone.
Carpenter: That is my mistake. I went out there and saw the streetlights. Maybe
there aren't that many, I don't know.
Sargent: There are some lights there in front of Brookstone.
Edwards: Those will need to be installed before the final plat.
Carpenter: The ones that are not.
Conklin: Those must have been shown on the large scale with the road and just
didn't get built.
Carpenter: That could be.
Petrie: The requirement for streetlights is every 300'.
Edwards: They are pretty close. If they aren't in we probably need to talk about
maybe respacing them so we can get them every 300' because they are
about 400 now.
Carpenter: Ok, so you want them every 300'?
Edwards: Yes.
Carpenter: What do you typically do on that?
Sargent: We install them and the developer pays for the installation cost and the
city pays the road fee cost.
Technical Plat Review
February 13, 2002
Page 18
Carpenter: I forgot what kind of light poles are out there. Do you have a standard
light that you provide? I don't know if those are special beyond what you
normally put in.
Sargent: What is in front of Brookstone is a special light that they put in.
Edwards: I'm not terribly familiar with it but if you choose to use a special kind we
have to get an agreement and we need to talk with Perry, our Traffic
Superintendent about that. He has a form for that but it is possible you
could do something different.
Conklin: You said that they pay for the installation, are they paying for the actual
pole and light fixture too?
Sargent: Yes. They pay the full cost.
Conklin- How much does a street light cost?
Sargent: It depends upon how much work we have to do as far as getting a
secondary there.
Conklin: Not the installation, just the equipment, the fixture and material.
Sargent: We add material in the cost of the labor.
Conklin: You don't have just the cost of a pole and arm and light?
Sargent: They are all different.
Conklin: $100?
Sargent: If you could get one for that amount it would be an awful good deal.
Conklin: Ok. You're not going to throw a number out are you Jim?
Sargent: No, I'm not going to throw a number out.
Carpenter: People have a way of remembering numbers.
Sargent: I wouldn't want to venture a guess.
Conklin: Ok.
Sargent: That is all that I have.
Technical Plat Review
February 13, 2002
Page 19
Johnny Boles
— Arkansas Western Gas
Boles:
Carpenter:
Boles:
Carpenter:
Larry Gibson
Gibson:
Carpenter:
Gibson:
Carpenter:
Gibson:
Carpenter:
Gibson:
Terry, the easements that you are showing on tract 5, I want to make you
aware that on the east side of Wimberly, and I believe it is just off site
running north and south, we have two high pressure transmission lines
running through there. That is all I have.
We went to the gas company. Do you know what size?
They are 8" or larger.
I knew they were big.
— Cox Communications
Terry, we already have services to lot 6 of course, for the assisted care and
to lot 8. They both have data services. I would also ask you for a conduit
in that same location, that southwest where the AEP is coming from that
north easement extending to the south to the back of lot 2. If you would,
just sweep that up, it can be plastic, it doesn't have to be a rigid. I need a
single 4" for Cox. Also, where you sweep those up you will probably
want to separate them about 4'. They will have to have room to set a trap
for them and everything. Your easements are fine. What are they
building? Are they just clearing the tract?
On tract two?
Yes.
Dave Jorgensen right now is working with an architect, Ken Shireman;
they are working on a large-scale development. I forgot now what that is.
It is a doctors' office.
Doctors' offices and medical facilities are really hot on our high-speed
data services. We have to make sure we cover every lot on this thing. The
easements are fine.
We have been told to work close with them but we haven't gotten
anything from them yet so we can get anymore specific.
Ok, that is all I have.
Sue Clouser — Southwestern Bell
Clouser:
All the easements look fine. If I need you to supply me a conduit there I
will get with you because I'm not sure at this time.
Technical Plat Review
February 13, 2002
Page 20
Carpenter:
Clouser:
Carpenter:
Clouser:
Carpenter:
Edwards:
Nierengarten:
Petrie:
Edwards:
Conklin:
Edwards:
Conklin:
Edwards:
Conklin:
Nierengarten:
Conklin:
Why don't we give you one anyway?
If you want to throw it in that wouldn't hurt. We would ask for two
though.
We don't want you to feel left out.
I never get left out but I will let you know.
Ok.
Ok, are there any questions?
Is there a fee for the final drainage report as well?
It is all a one-time fee of $200.
The only other thing I can think of is on tract 8. They did not go through
large-scale development because they stated that they were selling that to
the county and the county is a higher form of government. They
obviously did not sale it, they leased it. When you go through the
rezonings, a medical facility is a conditional use in an R -O. I would like
to talk to Dawn Warrick who is our Senior Planner who will handle the
rezonings and see if she also wants a conditional use for that.
It needs a conditional use and it is zoned R -O?
Yes.
It already has a conditional use.
Tract 6 does but tract 8 doesn't.
They said that the county owned it and they built it over our Master Street
Plan and it didn't come through our process. Now we find out that they
don't own it, it is leased by Washington Regional.
Technically, they are the county too aren't they?
No, they are a not for profit corporation.