No preview available
HomeMy WebLinkAbout2006-01-09 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes January 9, 2006 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Jerry Bailey at 5:32 P.M. on January 9, 2006 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Bailey, Harrison, Langsner, Davidson, Davis, Bitler, Burke & Colwell; Park Staff Edmonston, Mihalevich, Jumper, Coles, Wright, Martin and audience were in attendance. 1. Connie Edmonston, Parks and Recreation Director, welcomed the new Parks & Recreation Advisory Board Members who are Jon Bitler, Milton Burke, Wade Colwell and Bob Davis. 2. Election of Officers: Jerry Bailey, Vice -Chairperson Chairperson: Wade Colwell Vice Chairperson: Jay Davidson Sidewalk & Trails Committee: Jay Davidson volunteered to represent PRAB on the committee for 2006. Botanical Gardens of the Ozarks Board of Directors: Members will choose a representative from PRAB at the February meeting. Edmonston introduced the new members to the responsibilities they will carry through their term. They each received a notebook with information, ordinances and guidelines to aid them in carrying out their duties as PRAB members. She stated that one of the major responsibilities is the Parkland Dedication process. She said more information and instruction will be forthcoming at the PRAB Orientation. PRAB Motion: Harrison moved to accept the appointment of Davidson as PRAB Chairperson and Colwell as Vice Chairperson, Langsner seconded and all approved. 3. PRAB Orientation Date: Saturday, January 14, 9:00 A.M. - 12:00 noon was the time and date selected. 4. Approval of December 5, 2005 PRAB Meeting Minutes: Langsner moved to accept the minutes as presented and Davidson seconded the motion. All members voted to approve. January 9, 2006/ 1 5. Park Land Dedication: Matt Development Name: Engineer: Owner: Location: Park District: Units: Mihalevich, Park Planner Park West at the Audubon Paradigm Development Enterprises, Inc. Tracy Hoskins West of Garland (Hwy 112), east of Dean Soloman Rd. and South of Hwy 112. (Across from the drive-in) NW Unknown number of multi -family & single family 140 Acres Unknown Unknown No parks within 1/2 mile radius. Clabber Creek Trail Corridor is located along the south portion of the property. Dedicate 7.18 acres of park land and additional land (size to be determined) for a trail corridor for Clabber Creek Trail, then pay money -in -lieu for the remaining dedication requirement based on the final number of multi- family and single family units. The developer also requests that Park West and its staff be allowed to construct the park using the money in -lieu with direction from the Parks and Recreation staff and maintain the park for 10 years. Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Dedicate 7.18 acres of park land and additional land adequate to construct a 12' wide trail along the southern edge of Park West. The exact size and location would be determined by Parks and Recreation staff. The remaining dedication requirement would be based on the formula with the final number of multi -family and single family units for money -in -lieu. The cost to construct the park would be deducted from this money -in -lieu requirement. The Park shall be constructed in accordance with Fayetteville Parks and Recreation standards with direction and approval from the Parks and Recreation staff. A January 9, 2006/ 2 Developer's Comments: Justification: detailed cost estimate and master plan including all park amenities shall be presented to PRAB for final approval prior to any park construction. Staff also recommends allowing the developer to maintain the park for 10 years. Maintenance shall comply with the Fayetteville Parks and Recreation neighborhood park service level. Parks and Recreation Staff will secure a detailed agreement outlining all elements of this proposal. Hoskins presented the plan and elaborated on the diversity of land use as well as the desire to maintain open/green spaces. The park to be dedicated by the developer will possibly be maintained by the developer beyond the 10 years. The southern part of the development includes an area for the City trail system that will be needed to connect the East Fayetteville trails with the West Fayetteville trail system. Hoskins stated that the plan is to employee full time staff to maintain all grounds areas of the development including the trail and will therefore be able to respond to problems that may arise in the parks and public areas in a short period of time. He also stated the parks and public areas will be open to all and not restricted to residents of the development only. Developers will use the expected money -in - lieu that will be necessary over and above the land dedication to build the park to Parks and Recreation standards, but the expense of upkeep and maintenance will be the responsibility of the developers. A neighborhood park is needed in this area to provide recreational opportunities for the growing number of residents. Maintenance provided by the developer will help ease the increasing demands on the Fayetteville Parks and Recreation maintenance staff. January 9, 2006/ 3 PRAB Motion: Davis moved to accept the Staff recommendation to accept the dedication of 7.18 acres of park land and additional land adequate to construct a 12' wide trail along the southern edge of Park West. The exact size and location would be determined by Parks and Recreation staff. The remaining dedication requirement would be based on the formula with the final number of multi -family and single family units for money -in -lieu. The cost to construct the park would be deducted from this money -in -lieu requirement. The Park shall be constructed in accordance with Fayetteville Parks and Recreation standards with direction and approval from the Parks and Recreation staff. A detailed cost estimate and master plan including all park amenities shall be presented to PRAB for final approval prior to any park construction. Staff also recommends allowing the developer to maintain the park for 10 years. Maintenance shall comply with the Fayetteville Parks and Recreation neighborhood park service level. Parks and Recreation Staff will secure a detailed agreement outlining all elements of this proposal. Colwell seconded the motion and approval was unanimous with Bailey, Langsner, Harrison, Davidson, Davis, Bitler, Burke, and Colwell voting yes. 6. Park Land Dedication: Matt Mihale Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: vich, Park Planner Sloan Properties Jorgensen & Associates Sloan Properties South of E. Salem Road between Deane Soloman and Salem Road, just east of the Crystal Springs Development NW 166 Single Family units 60.45 acres 3.98 $92,130 Gary Hampton Softball Complex Money -in -lieu Money -in -lieu None Gary Hampton Softball Complex is within a 1/2 mile service area of this project as well as the play equipment at Holcomb Elementary. Additionally Salem Meadows park land and Clabber Creek Trail are in close proximity. Staff is researching opportunities for potential park land expansion of the previous project at Park West to serve the residents in this area. January 9, 2006/ 4 PRAB Motion: Langsner moved to accept Staff recommendation of Money -in - lieu. Davis seconded the motion and approval was unanimous with Bailey, Langsner, Harrison, Davidson, Davis, Bitler, Burke, and Colwell voting yes. 7. Park Land Dedication: Matt Mihalevich, Park Planner Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: Justification: Old Farmington Road H2 Engineering, Inc. S & M LLC North of Old Farmington Road, West of I-540 SW 17 Single-family Units 5.06 acres .41 acres $9,435 Finger Park Money -in -lieu Money -in -lieu None The requirement for this project does not provide adequate acreage for a neighborhood park. Staff is working with the developer of Mountain Ranch to the north of this project to locate potential park land in that development which would serve the residents of Old Farmington development. PRAB Motion: Langsner moved to accept Staff recommendation of Money -in - lieu. Davis seconded the motion and approval was unanimous with Bailey, Langsner, Harrison, Davidson, Davis, Bitler, Burke, and Colwell voting yes. 8. Community Park Update: Edmonston reported the plans are in the planning phase. A consultant is being selected. She stated that many projects are waiting on the planning process to be completed. She will make a monthly progress report at PRAB meeting. 9. Other Business: Informational Item: A public meeting to gather input on the development of Lafayette Lofts subdivision park (formerly site of St. Joseph School) consisting of .18 acres will be held on Thursday, January 12 at 5:30 p.m. at Washington School Elementary School Cafeteria. Edmonston stated that the plan chosen will be present to PRAB at the February meeting for their approval. Harrison asked what suggested uses were presented at the first public meeting. Some of those were: Amphitheater, terrace seating, private area on the west side where there January 9, 2006/ 5 are several trees, picnic/grill area, play element such as a climbing boulder. There is a budget of $15,000.00 for this project. Colwell reported the Lake Sequoyah trail being constructed by the Boy Scouts is nearly complete. They are requesting to name the trail "King Fisher Trail" and are looking at doing a dedication ceremony. The subject of naming the trail was tabled to the February meeting. 10. Adjournment: There was no further business so Bailey moved to adjourn and Langsner seconded the motion at 6:30 p.m. Minutes submitted by Cheryl Whillock and Tracie Martin January 9, 2006/ 6