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HomeMy WebLinkAbout2006-08-07 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes August 7, 2006 Opening: Vice Chairman Jay Davidson called the regular meeting of the Parks and Recreation Advisory Board to order at 5:35 P.M. on August 7, 2006 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Bitler, Burke, Davidson, Davis, Bailey, Langsner and Free were present; Colwell was absent; Trail Coordinator Mihalevich, Park Staff Jumper, Curry, Jones, Edmonston, Whillock, Coles and audience were in attendance. 1. Approval of July 10, 2006 PRAB Meeting Minutes PRAB Motion: Davis moved to accept the minutes as written. Langsner seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. 2. Trail Naming Recommendation: Matt Mihalevich, Trail Coordinator Sidewalk and Trails Task Force recommended Shiloh Trail for the new trail located by Highway I-540 and Hwy. 112. This trail will continue adjacent to the Highway I-540 corridor. This item was tabled from the July 10, 2006 PRAB meeting to allow one month for public input according to the Naming of Facilities Policy. Parks Staff Recommendation: To name the trail by I-540 and Hwy. 112 Shiloh Trail as recommended by the Trails and Sidewalk Committee and Trail Coordinator. PRAB Motion: Langsner moved to accept the name, Shiloh Trail, as recommended. Davis seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. 3. Northwest Park Land Dedication Fund Request: Connie Edmonston, Parks and Recreation Director See attached maps (2) and request from Matt Mihalevich, Trail Coordinator, for funds from the Northwest Park Land Dedication Fund for $5,877 to purchase an access for Clabber Creek Trail. Parks Staff Recommendation: To approve approximately $5,877 from the Northwest Park Land Dedication Fund to purchase an access on Hosta Street to Clabber Creek Trail. The question was posed as to why the developer doesn't just donate the land to the City? It was explained the developer had offered the piece to the City when the development first came up for approval, however, it was decided by the Parks Board the land wasn't needed. The developer is now willing to sell the land. The location would allow access to the trail and parking in the cul-de-sac for residents desiring to use that access as well as provide a vital link to Mt. Comfort Rd which will connect citizens to Red Oak park and the future trail along Hamstring creek. PRAB Motion: Davis moved to allow the City to use $5,877 from the Northwest Park Land Dedication Fund to purchase the access for Clabber Creek Trail. Bitler seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. 4. 2007 Budget Presentation Date: Connie Edmonston, Parks & Recreation Director A Special PRAB meeting needs to be scheduled to present the proposed 2007 budget. The budget requires an approval from PRAB, so it is very important to have all members if possible to attend. Parks and Recreation Staff would like to set an early morning, noon, or evening meeting that will be approximately 1 1/2 hours long on one of the following days: Thursday, August 10; Tuesday, August 15; Wednesday, August 16; or Thursday, August 17. Please check your calendars as to these dates and we will schedule the Special 2007 Budget meeting at the August 7th meeting. The Special PRAB meeting for 2007 budget presentation by Parks Staff will be on Thursday, August 17 at 5:30 P.M. at the Parks conference room. S. Park Land Dedication: Alison Jumper, Park Planner Development Name: 18th and Custer Engineer: Project Design Consultants Owner: Tetra Investments, LLC Location: Intersection of 18th and Custer streets, east of I-540, South of Hwy. 62 Park District: SW Units: 84 Multi family units Total Acres: 4.21 Land Dedication Requirement: 1.43 acres Money in Lieu Requirement: $57,120 Existing Parks: Town Branch trail corridor and park land Developer's Request: Money in lieu Staff Recommendation: Money in lieu Justification: Pedestrian connection to the existing trail corridor and parkland at Town Branch trail will provide recreational opportunities for the 2 residents. The acreage requirement for this development is not adequate for neighborhood park and expansion opportunity is limited. Bailey stated the proposed Community Park is within the near area and the proposed trail will connect the project with the park. PRAB Motion: Davis moved to approve Staff recommendation to accept money in lieu. Bitler seconded the motion. The motion passed 7- 0-0 with Colwell absent for the vote. 6. Park Land Dedication: Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: Alison Jumper, Park Planner Holcomb Heights Critical Path Design Lex Broyles Between Rupple extension and Salem Rd, north of Mt. Comfort NW 54 single family 13.74 acres 1.3 acres $51,840 Salem Meadows Park Land, Gary Hampton Softball Complex, Clabber Creek trail corridor and park land Money in lieu Money in lieu The existing parks in the area provide recreational opportunity for the residents of this proposed development. Additionally, the developer is providing an approximately 1.3 acre P.O.A. owned and maintained green space for the residents. Jumper explained that this development was previously reviewed by PRAB in 2005 as Benton Development. Since then the development has changed owners and changed significantly and must be reviewed again by the Board as a new project. Broyles gave a history of the purchase of the land. He said Dover Cole and the 20/25 City Plan inspired a redesign to a higher density development. The retention area is in a location across from the school that will allow walking access to the school. They purchased more 3 acreage and changed the plat from 10 acres with 29 lots to 19 acres with 87 lots. They added green space and cooperated with the City by annexing all the way to the road. They are paying for both sides of the street development extending Gypsum and eliminating old Wer Road. He again explained the project had been stopped during the planning stages in order to improve on it. He requested the original 29 unites be priced at the 'old' parkland dedication cost and the balance at the current dollar amount. Davidson stated the Board does not have the authority to make adjustments on the dedication amount because it has been established by Ordinance. Broyles commented they wanted to take a shot at the lower dedication amount. Broyles said all the houses would be facing a street, as the City desires in the new City Plan. Burke questioned how we look at the green space established for the use of development neighborhoods only. Davidson said the Board can't take it into consideration at all in the decision to accept land dedication. Broyles said all green spaces would be developed with some sort of activity. There will be paths and trails throughout the development to provide access from outside the neighborhood to green spaces inside the neighborhood. PRAB Motion: Langsner moved to approve Staff recommendation of money in lieu. Davis seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. 7. Park Land Dedication: Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Existing Parks: 19 Alison Jumper, Park Planner Stonebridge Meadows Phase 6 H2 Engineering Meadows Enterprises, Inc. South of Hwy 16 E., east of Deadhorse Mtn. Road. SE 7 single family 1.73 acres 0.17 acres $6,720 Eagle Park Developer's Request: Staff Recommendation: Justification: Dedicate 0.17 acres land to expand Eagle Park Dedicate 0.17 acres land to expand Eagle Park This land dedication will be an expansion of the existing Eagle Park. We currently own 5.62 acres. Stonebridge Phases 4 & 5 will add an additional 1.82 acres to the Park when the deed is received. Phase 6 will give the park a total of 7.61 acres. One more future phase is expected in this development. Bitler asked if there will be any land the City could possibly purchase to enlarge Eagle Park once all phases of the development are complete. Edmonston stated that's possible. Free asked if developers can deed the whole amount in the beginning of a multi -phase project instead of piece -meal at the beginning of each phase. Edmonston said we cannot request more than the phase of development requires. PRAB Motion: Davis moved to accept Staff recommendation to accept .17 acres of land to expand Eagle Park. Free seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. S. Park Land Dedication: Kay Curry, Park Planner Development Name: Sunbridge Villas Engineer: Project Design Consultants Owner: Hometown Development Location: Between Gregg St. and Hwy 71 B along Sunbridge Dr. at the intersection of Sunbridge Dr. and Villa St. Park District: NW Units: 133 single family units, 36 multi family units Total Acres: 20.88 acres Land Dedication Requirement: 3.8 acres The City Attorney has advised that credit for the existing development should be based on the number of 5 Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: lots that had water and sewer connections during the past year. Credit will be determined when the developer provides proof of lots with water and sewer connections during the last year. $120,960 The City Attorney has advised that credit for the existing development should be based on the number of lots that had water and sewer connections during the past year. Credit will be determined when the developer provides proof of lots with water and sewer connections during the last year. Gordon Long Park Money in lieu Money in lieu. The exact credit and requirement will be determined as soon as the developer provides the requested information to Parks Staff. This will help to expedite this development. Gordon Long Park is located within a half mile of this development as well as Scull Creek corridor and will serve the recreational needs of the development. Bitler requested an explanation of the issue concerning sewer/water question. Curry explained there needed to be a way to determine if the lots for mobile homes that have been vacated are immediately usable. She said there are 126 with mobile homes and 30 empty lots. Edmonston said if there are lots receiving services presently the developer receives credit for those. Bitler clarified as long as the service is on the lot and available currently, it's considered just as if it has a mobile home there. Edmonston said if it's been providing service within the past year it can be counted. 131 Earnest said if this was coming through as a green field it would be 141 sites to pay for. But as it currently sits the developer will be happy to pay for any number that is developed over that number. We know the Staff is hesitant because we don't know how many that will be. This development fits the high-density needed along College Avenue that the 20/25 City Plan indicated the people want in certain corridors. Edmonston said we are requesting money for whatever number of units that will be platted over the existing number. PRAB Motion: Davis moved to approve Staff recommendation to accept money in lieu with the exact requirement to be determined as soon as the developer provides the information to Parks on immediately usable lots. Bailey seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. **PRAB left City Hall at approximately 6:54 and traveled to Deadhorse Mtn. development site 9. Park Land Dedication: Kay Tabled from the July 10, 2006 Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: 7 Curry, Park Planner PRAB Meeting Dead Horse Mountain Townhomes H2 Engineering Gary Combs Eastside of Dead Horse Mountain Rd., North of Goff Farm Rd., South of the White River and adjacent to the Stonebridge Meadows Golf Course driving range. SE 22 Single Family units 24 acres .53 acres $21,120 There are no parks within a half -mile of this development. The developer is requesting to dedicate land off-site in conjunction with the proposed development at the intersection of Morningside Drive and 15th Street to meet the land requirements for both developments. Dedicate land requirement off-site at the Morningside and 15th development. Developer's Comments: Justification: Mr. Combs is developing additional land within the SE quadrant at Morningside and 151h streets. Town Branch trail corridor, as shown on the FATT plan, is located on the Morningside and 15th property. Langsner said he is concerned about the fact that if the land is combined with the other property these residents won't have a park area in the near vicinity. After some discussion during the map review at City Hall, Edmonston suggested the Board address these questions on-site with the developer. Hennelly gave overview of the property explaining which portions will be developed. It is the developer's intention to keep the north end of the site as a P.O.A. maintained greenspace with a trail and clubhouse. Mihalevich inquired if the owner was interested in dedicating an easement for the trail on the North side of the creek Hennelly responded that the owner is not interested in providing an easement at this time but is aware of the trail corridor. Edmonston asked how the open area north of the development was going to be used. Hennelly responded the developer is planning to leave that area undeveloped. It will be maintained by the developer with picnic tables by the river, walking and jogging trails throughout and will be mowed. He suggested possibly the residence of Crescent Lake and Stonebridge Meadows to the east will be able to access at some point in the future. PRAB Motion: A motion was made by Davis to accept money in lieu and was seconded by Bailey. The motion passes 7-0-0 with Colwell absent for the vote. 10. Park Land Dedication: Kay Curry Tabled from the July 10, 2006 PRAB Meeting Development Name: Morningside &15th Street Subdivision Engineer: H2 Engineering, INC. Owner: Gary Combs Location: Southeast corner of the intersection 8 Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: 7 of Morningside Drive and 15th Street SE 172 Single family units 62 acres 4.13 acres $165,120 There are no parks within a half -mile of this development. Dedicate 8.23 acres on south side of creek. Land requirement from Dead Horse Mountain will be met on this site as well. Total land dedication required for both projects is 4.67 acres. Bank land in excess of requirement (approx. 3.56 acres). Recommends accepting the land dedication along the south side of Town Branch to satisfy the 4.67 acre requirement for both Morningside and Dead Horse Mountain developments. Land in excess of the required amount will not be banked, but may be donated to the City. Additionally, it is recommended that the developer construct a bridge across Town Branch to provide access to the parkland and trail corridor. If the developer will not agree to these conditions, then it is recommended that the 4.67 acre land dedication be given on the north side of Town Branch. Tree preservation area and parkland are not allowed to overlap. The FATT Plan identifies a trail corridor along Town Branch Creek that will connect to the White River Baseball Complex and continue to Combs Park. This trail corridor is a very import transportation link into the City. Staff has identified a trail corridor and land for a park on the north side of Town Branch. Additionally, staff feels that is not in the best interest of the citizens of Fayetteville to use parkland funds for the construction of a bridge at this location. Edmonston explained the corridor the Staff wants will lead east to City property which is the next parcel and on to White River Complex which runs south to Combs Park so it provides a wonderful connection. Langsner asked if we only want the south side of the creek if the developer will build a bridge to connect the north side developed neighbor to the south side for resident access. Davidson asked what would happen to the south side if the Board decides not to take it. Edmonston said the area is unusable for the developer and why would the City want unusable land. Also we don't want to bank it and pay land price for unusable land. It's potentially a wetland and in that capacity is important to the citizens. Curry explained the north side has a place for creating a stopping spot on the trail for resting and picnicking. The south side does not offer such an area. Bitler asked what we would do with the land if the Staff's recommendation were followed. Edmonston said it would be a trail corridor only. Curry said the developer didn't want to have a land -locked area that the south side will be if the Board decides to take the land on the north side of the creek. Bailey said this is a clear case of the developer wanting the City to take land he feels is undevelopable. A letter from Colwell was read expressing his desire to not accept the unusable land on the south side, but taking the original plan to get the trail corridor land on the north side. Bitler inquired what will happen to the unplatted land between the development and the creek. Edmonston said it would be handled by the POA. She also said this situation brings up an issue that might need to be addressed when it comes to flood plain areas. Perhaps less credit for these otherwise unusable lands for the developer. 10 Burke asked if we could get an opinion from the City Attorney. Edmonston said we could. Langsner reiterated his objection to the combining of dedication land for Dead Horse Mountain with this one. He said we should take the money for Dead Horse Mountain and not combine the two. Davis asked if the dedication money from Dead Horse could be used to put in playground equipment at this park. Edmonston answered it could be. (on location discussion) Mihalevich noted that the trail would work on either side of the creek. Hennelly explained their proposal of dedicating the south side of the creek due to it being undevelopable. He stated the topography of both sides of the creek is similar and asked why we want the north side. Curry responded that the topography may be similar, but the vegetation is not. The north side of the creek provides shade and the potential for resting areas including picnic tables and benches. Davis inquired about the bridge that staff recommended be built by the developer if the south side of the creek was dedicated. Hennelly responded the developer has not committed to building a bridge but it is a possibility. Bitler asked what would happen to undedicated land on the north side. Hennelly said the developer is planning to maintain the land by mowing for the use of the residence. Edmonston asked where their tree preservation area would be located. Hennelly responded along the sloughs and fence lines. Bailey noted without the bridge the south side of the creek is useless. Davis asked if they could include a statement in the covenants to prohibit fencing adjacent to parkland. Hennelly responded they could do that. Hennelly asked the Board if a I cost share for the bridge would be a possibility. He estimates it will cost $100,000. Burke asked why wouldn't the developer be interested in dedicating the north side and not have to build a bridge? Hennelly explained that they would like to dedicate the entire acreage on both sides of the creek and bank the excess acreage. He said they understand the Staff isn't interested in that choice. He doesn't want to dedicate the north side and leave the south side undevelopable. Mihalevich asked if the developer has considered donating the extra land. Hennelly responded if the land was dedicated and banked the developer would have the option to sell the banked land to another developer if needed. Bailey noted that it is not in the community's best interest to bank unusable land at $40,000/acre. Edmonston added that Parks already has several natural areas. Hennelly asked if we would be willing to take the south side along with a portion on the north side to accommodate creating a park space that provides a shaded resting area for trail users. Bailey asked what the concern is with dedicating the north side of the creek. Hennelly responded the developer does not want to be left with a fragmented piece of property on the south that is not developable and has to be maintained. Davidson asked why we would want to take more than the trail corridor. Davis expressed his agreement. PRAB Motion: A motion was made by Bailey to accept 3.89 acres of land on the north side of the creek of equal and uniform width, incorporating access from the development to the parkland; and including in the covenants of the P.O.A. the prohibition of fencing along the parkland. Burke seconded the motion. The motion passed 7-0-0 with Colwell absent for the vote. 12 11. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: 13 Alison Jumper, Park Planner Mt. Comfort Place H2 Engineering Bleaux Barnes Intersection of Bridgeport Dr. and Mt. Comfort Rd. NW 28 single family units 11 acres 0.67 acres $26,880 Red Oak Park, Fairfield park land, Clabber Creek trail corridor and park land. 30' Trail corridor (approx. 0.83 acres) for Hamstring Creek Trail corridor with temporary drainage easement over area that is not currently being developed. Additionally, the developer is requesting that the trail be built within two years of official dedication to the City. The dedication of approximately .83 acres (1200 linear feet of 30' wide trail corridor) to meet the Park Land Dedication requirements for Mt. Comfort Place. All dedication above the requirement for this phase will be banked for future development within the NW park quadrant. The trail will be constructed within 2 years of official dedication of the land (when the deed is received). Staff will coordinate with the developer to accommodate drainage from this phase of development to the creek. Drainage must be piped under the trail. Additionally, Staff will coordinate drainage from the future phase with the developer at the time of development. Drainage from the future phase will be allowed to be piped under the trail. In the event the future phase develops Developer's Comments: Justification: after the trail is constructed, the trail can be cut to allow for drainpipes as long as the trail is repaired to the City of Fayetteville trail standards at the developer's expense. Tree preservation land and parkland are not allowed to overlap. Hamstring Creek is shown on the FATT Plan and provides a vital east - west link across the city. This trail corridor runs along the southern portion on the proposed development. Staff will work with the developer to accommodate drainage across the trail where it is needed. Drainage from the development must be piped under the trail to the creek. PRAB Motion: A motion was made by Davis to accept the staff recommendation of approximately .83 acres of 30' trail corridor and to allow drainage of the future phase of the development to be piped under the trail at the developer's expense. Additionally any damage to the trail must be repaired at developer's expense. Langsner seconded the motion. The motion passes 7-0-0 with Colwell absent for the vote. a. Community Park Update: Edmonston stated she will be meeting with Nock on Tuesday, August 14, 2006. She said she would send PRAB members an email on the results of the meeting. 12. Adjournment The meeting was adjourned in the field at 8:31 P.M. Minutes submitted by Cheryl Whillock and Alison Jumper 14