HomeMy WebLinkAbout2005-05-02 - MinutesPARKS AND RECREATION ADVISORY BOARD
Meeting Minutes May 2, 2005
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order at
5:30 p.m. on May 2, 2005 in Room 219 of the City Administration Building located at
113 West Mountain Street, Fayetteville, Arkansas by Mike Hill.
Present:
Parks and Recreation Advisory Board members Hill, Bailey, Langsner, Marley,
Davidson, Mauritson, Pawlik-Holmes and Park Staff Hatfield, Edmonston, Jumper,
Whillock and Audience.
1. Approval of April 4, 2005 regular meeting Minutes
MOTION:
Davidson moved to approve the Parks and Recreation Advisory Board
April 4, 2005 meeting minutes.
Mauritson seconded the motion.
The motion was approved 6-0-0 with Mauritson, Bailey, Langsner,
Marley, Davidson, and Hill voting 'yes' and Pawlik Holmes and Harrison
absent for the vote.
2. Approval of Apri126 special meeting Minutes
MOTION:
Mauritson moved to approve the Parks and Recreation Advisory Board
April 26, 2005 special meeting minutes.
Davidson seconded the motion.
The motion was approved 6-0-0 with Mauritson, Bailey, Langsner,
Marley, Davidson, and Hill voting 'yes' and Pawlik Holmes and Harrison
absent for the vote.
3. A & P Award: Connie Edmonston, Parks & Recreation Director
Parks and Recreation was awarded $10,000 for Lights of the Ozarks, $5,000 for
Fireworks and $2,000 for America in Bloom.
April 4, 2005 / 1
4. Riverwalk Subdivision: Tom Jefcoat — Milholland Engineering
*This item is on the agenda for informational purposes only and will be revisited
during the June 6th PRAB meeting for a recommendation.
Tom Jefcoat, Milholland Engineering, presented the proposal to request creating
a walkway from the development across White River to Combs Park utilizing the
existing rail bed and tressel supports that are still in place.
Marley said that since the city has not capitalized on recreational areas on the
White River that this may spur some development along those lines.
Jefcoat stated that use of the river for boating and such could be potentially part
of the plan.
Davidson asked about the area directly south and since it appears on the map to
be an open area what would be the plans for that land in association with the
development.
Jefcoat said that open area is a flood plain and may be used for detention.
Mel Milholland talked about the stability of the rail bed. It is well stabilized since
it has been in place for 100 years.
The overall response was very positive and Edmonston voiced appreciation to the
developers for coming forward early in the planning stages to present the
prospective ideas to the Board.
5. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Lynwood Estates
Engineer: H2 Engineering
Owner: Jerry and Lynn Rogers -Jones
Location: Along Hwy. 265 on the east side, just
north of Township
Park District: NE
Units: 5 Single Family
Total Acres: 4.77
Land Dedication Requirement: .12 acres
Money in Lieu Requirement: $2,775
Existing Parks: Braden park and Gulley park are within
a half mile service area.
Developer's Request: Money in lieu
Staff Recommendation: Money in lieu
Developer's Comments:
`...However, if the Parks and Recreation Advisory Board determines
that a neighborhood park is not feasible or advisable, it may
recommend to the City Council that a cash contribution pursuant to
our ordinance be accepted in lieu of land dedication. The City Council
April 4, 2005 / 2
will either accept the recommendation for a cash contribution or
return the subdivision plat to the Parks Board with instructions or
further study." (Unified Development Ordinance No. 166.03K)
Justification: The existing parks within 1/2 mile service area of this
development will serve the recreational needs of this development.
The land requirement for this development does not provide for an
adequate neighborhood park.
PRAB Motion:
Maruitson moved to accept staff recommendation of money in lieu.
Marley seconded the motion.
The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner,
Davidson, Pawlik-Holmes and Marley voting 'yes' and Harrison absent
for the vote.
6. Park Land Dedication: Alison Jumper,
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
Park Planner
Paradise Point
Crafton, Tull & Associates, Inc.
KEE, LLC
West side of Hwy 265, just South
of Joyce Blvd.
NE
13 Multi Family
1.5 acres
.221 acres
$5,109
Sweetbriar park is within a half
mile service area.
Money in lieu
Money in lieu
Developer's Comments:
":..However, if the Parks and Recreation Advisory Board determines that a neighborhood
park is not feasible or advisable, it may recommend to the City Council that a cash
contribution pursuant to our ordinance be accepted in lieu of land dedication. The City
Council will either accept the recommendation for a cash contribution or return the
subdivision plat to the Parks Board with instructions or further study." (Unified
Development Ordinance No. 166.03K)
Justification: Sweetbriar Park is located within 1/2 mile service area of this
development and will serve the recreational needs of this
development. Additionally, the land requirement for this
development does not provide for an adequate neighborhood park.
April 4, 2005 / 3
PRAB Motion:
Mauritson moved to accept staff recommendation of money in lieu.
Pawlik-Holmes seconded the motion.
The motion was approved 7-0-0 with Hill, Bailey, Langsner, Marley,
Davidson, Maruitson and Pawlik-Holmes voting 'yes' and Harrison absent
for the vote.
7. Park Land Dedication: Alison Jumper, Park Planner
Development Name:
Engineer:
Owner:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement:
Existing Parks:
Developer's Request:
Staff Recommendation:
Developer's Comments:
":..However, if the Parks and Recreation Advisory Board determines
that a neighborhood park is not feasible or advisable, it may
recommend to the City Council that a cash contribution pursuant to
our ordinance be accepted in lieu of land dedication. The City Council
will either accept the recommendation for a cash contribution or
return the subdivision plat to the Parks Board with instructions or
further study." (Unified Development Ordinance No. 166.03K)
Westside Condominiums
Rob Sharp Architect. Inc.
West Side Development
Company, LLC
East of Rupple Rd. and South of
Wedington, just north of the
Boys and Girls Club.
SW
238 Multi Family and 128 Single
Family
21.65 acres
7.118 acres
$164,574
Dale Clark Park
Money in lieu
Money in lieu
** This recommendation would require a waiver of the Park Land Ordinance to
the City Council due to the project including over 100 units.
Justification: Dale Clark Park is located directly south of the proposed
development. The developer is including two small parks within the
project to be maintained by the Westside Property Owners
Association. Also, there are future plans for a large development
named Mountain Ranch to be located just south of the Boys and
Girls Club. As a part of this proposed development the owner would
like to work with park staff to provide a sizable park.
April 4, 2005 / 4
Steve Hatfield, Parks Landscape Architect, said work is being done with
surrounding area developers toward a possible community park.
Rob Sharp representing West Side Development, L.L.C., said the development
will also be served by existing open green spaces.
Bailey asked how many acres is being proposed for the park in Mountain Ranch
that will be included in the potential community park.
Jumper said the exact amount has not yet been established.
Bailey voiced concern that not knowing how much land was being proposed in
Mt. Ranch causes a question of having enough open area for so many proposed
homes.
Hatfield said there is opportunity on two large tracts to the south and to the west
where the developers are agreeable to working with Parks on a community sized
park. Also, Dale Clark Park is directly adjacent as well as the Boys and Girls
Club. The proposed community park will be more than 20 acres. He said the
developers are agreeable to give all park land on those two developments.
Rob Sharp, representing West Side Development, L.L.C., offered that the
development is directly adjacent to the Boys and Girls Club facility and grounds.
The developer is planning a more affordable housing product that is less than
what is now being provided so it is filling an unmet need. The multi family
sections will have the appearance and feel of single family housing rather than
the identical buildings with parking all around like apartment complexes. The
streets themselves will be like long linear park areas creating green space with
medians and grassy areas.
Bailey asked about the width and size of the planned streets.
Sharp said work is being done with City services to size the streets to be
adequate for the needs of the sanitation department and fire department. On
street parking will serve to slow traffic as well.
Hill stated that though this plan is hanging on the development of the future
areas surrounding the proposed development he suggests going forward. The
significant money in Lieu allows the possibility to provide in the future for needed
park area.
Edmonston stated that the new school going in on Rupple will also provide
playground and open space for the area children and families.
Hatfield answered Pawlik-Holmes question about Parks involvement in the two
April 4, 2005 / 5
small neighborhood parks by stating that Parks will not be involved.
PRAB Motion:
Mauritson moved to accept staff recommendation of money in lieu.
Davidson seconded the motion.
The motion was approved 7-0-0 with Hill, Bailey, Langsner, Marley,
Davidson, Mauritson and Pawlik-Holmes voting 'yes', and Harrison
absent for the vote.
8. Braden Park Update: Picnic Table & Grill— Alison Jumper, Park Planner
Staff is making final revisions to the bid package. PRAB originally approved the
purchase of three picnic tables and one grill for Braden Park. Due to increased
costs for labor and materials, staff is requesting to install only two picnic tables
in the park and utilize the third table and grill in a different park within the NE
quadrant.
Davidson inquired if the neighborhood residents have approved the change.
Edmonston stated that the park had been voted on and approved a year ago.
After it was decided to get Arkansas Parks and Recreation tourism funding it was
decided not to include the 3rd table and the grill until the park is built and there
are public meetings. The table and grill was approved for Braden but will be
installed in another park in the NE quadrant. The Board's approval is needed to
move those amenities to another park in the same district. She said the
equipment had been purchased previously.
Davidson asked it the reason for not installing in Braden is associated with the
cost of installation of the equipment.
Edmonston confirmed that is the case.
Hatfield said installation costs as well as accessibility to the equipment by park
users resulted in the decision to make the change at Braden. During
neighborhood meetings the residents liked the plan showing only two tables.
PRAB Motion:
Mauritson moved to accept staff recommendation to put two picnic
tables in Braden Park and use the third table and the grill at a site to be
decided at a later date.
Bailey seconded the motion.
The motion was approved 7-0-0 with Hill, Bailey, Langsner, Marley,
Davidson, Mauritson and Pawlik-Holmes voting `yes', and Harrison
absent for the vote.
April 4, 2005 / 6
9. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Wellspring
Engineer: Critical Path Construction
Owner: Barber Group
Location: East of Rupple Road, north of
Wedington Dr.
Park District: NW
Units: 111 Single Family, 962 Multi
family
Total Acres: 114 acres
Land Dedication Requirement: 19 acres
Money in Lieu Requirement: $439,671
Existing Parks: Bryce Davis Park is within a half mile
service area.
Developer's Request: Land
Staff Recommendation: Land
Developer's Comments:
Justification: Bryce Davis Park in located adjacent to the proposed
development's east property line. This creates opportunity for
the expansion of the park. Additional land is appropriate
considering the number of residences being added to the area.
Bryce Davis park is currently 9.2 acres. If land is accepted, the
park would be expanded to 28.2 acres.
Though a tour of this property had been scheduled it was decided to continue at
City Hall with discussion and presentations due to the familiarity of the Board
with the location.
John Nock, representing Westside Development L.L.0 and the proposed
Wellspring development, presented the proposed plan to maintain the
topography of the area as well as the established flora consisting of mature
trees. He said the community would be directed to retirement living and would
create areas for public use in conjunction with a neighborhood park that will be
managed by the POA. The total open area including public park, community
maintained park and tree preservation area will amount to about 50 acres of
green space.
PRAB Motion:
Langsner moved to accept staff recommendation to accept 19 acres of
land which will be adjacent to Bryce Davis Park.
Mauritson seconded the motion.
April 4, 2005 / 7
The motion was approved 7-0-0 with Hill, Bailey, Langsner, Marley,
Davidson, Mauritson and Pawlik-Holmes voting `yes', and Harrison
absent for the vote.
Hill adjourned the meeting at 6:15 P.M. with plans to reconvene on site
of the tour.
Park Staff and PRAB traveled by city van to the following site to view
property. At the property the Board session reconvened on site.
10. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Adams Apartments
Engineer: Crafton, Tull & Associates, Inc.
Owner: Chris Adams
Location: South of Huntsville Rd. between
Huntsville Rd. and Fairlane St., west of
Happy Hollow.
Park District: SE
Units: 124 Multi Family
Total Acres: 5.96 acres
Land Dedication Requirement: 2.108 acres
Money in Lieu Requirement: $48,732
Existing Parks: No parks exist within a half mile radius
service area.
Developer's Request: 1.2 Acre Park and $20,997.50 in fees
Staff Recommendation:
Developer's Comments:
1.4 Acre Park (Include area labeled detention
as park land, with detention off of park property)
and $16,372.50 in fees
** This recommendation would require a waiver of the Park Land Ordinance to
the City Council due to the project including over 100 units.
Justification: Currently there are no neighborhood parks within a 1/2 mile radius
of the proposed development. With 124 units, this major
development creates a strong need for a neighborhood park. In
addition, there are many residents in this area which could be
served by this park.
Staff is in the process of contacting adjacent property owners
with undeveloped land to the east and north of the proposed park
land to inquire about the possibility of acquiring a portion of their
land for future park expansion.
T
There is $6,800.0 in Park Land Dedication Fund in the SE Park
District to potentially purchase some of the surrounding acres.
April 4, 2005 / 8
Hatfield said the developer is looking at alternative ways to direct detention off
park property. There is an opportunity to obtain more land adjacent to the park
acreage. Staff is visiting with adjacent property owners.
Hill stated that there are a lot of neighbors currently in this area that can give
input and feedback immediately.
Langsner said that the people who currently own homes will have a larger stake
in the development of the park.
Hill suggested not waiting until project is finished to start the process of
acquiring surrounding land and that the process should be started soon.
PRAB Motion:
Marley moved to accept Staff recommendation to accept 1.4 acres and
$16,372.50 in fees.
Langsner seconded the motion.
The motion was approved 6-0-0 with Hill, Bailey, Langsner, Marley,
Mauritson and Pawlik-Holmes voting `yes', and Davidson and Harrison
absent for the vote.
11. Dog Park Discussion: Alison Jumper, Park Planner
Board requested to host a public forum at the June PRAB meeting to select the Dog
Park site.
Adjournment
Meeting was adjourned at 7:00 p.m.
Minutes submitted by: Cheryl Whillock and Connie Edmonston
April 4, 2005 / 9
