HomeMy WebLinkAbout2005-08-01 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes August 1, 2005 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Mike Hill at 5:30 P.M. on August 1, 2005 in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Hill, Bailey, Harrison, Langsner, Marley, Davidson, Mauritson, Pawlik-Holmes and Park Staff Edmonston, Wright, Coles, Jumper, Whillock and Audience. 1. Approval of July 11, 2005 regular meeting Minutes MOTION: Langsner moved to approve the Parks and Recreation Advisory Board July 1, 2005 meeting minutes. Bailey seconded the motion. The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner, Marley, Davidson and Mauritson voting 'yes' and Pawlik-Holmes absent for the vote. 2. Park Land Dedication: Development Name: Architect: Owner: Location: Alison Jumpe Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: r, Park Planner Wedington Circle Rob Sharp Architects Mansfield House, LLC West of Harps on Garland, North of Wedington Dr. NW 12 Single Family, 284 Multi- family 6.13 5.116 acres $118,272 Asbell School Park Money in lieu Money in lieu Asbell School Park is within a half mile service area of this development. Given its proximity to Asbell as well as Lewis Soccer Complex and the playground at Leverett Elementary School, this development will have adequate access to August 1, 2005 / 1 recreation. Additionally, the developer is proposing a pool, workout room, and soft surface walking trail and playground within the tree preservation area. Mauritson asked to see a view of the elevation for the proposed development. Kristen Knight representing Robert Sharp Architect, displayed the elevation for the Board to see. PRAB Motion: Bailey moved to accept staff recommendation of money in lieu. Mauritson seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison and Marley voting 'yes' and Pawlik-Holmes absent for the vote. 3. Park Land Dedication: Alison Jumper, Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Park Planner Crosswoods East Jorgensen & Associates Caddyshack, LLC Southeast corner of Crossover (Hwy265) and Township. NE 6 4.90 Acres 0.144 Acres $3,330 Braden Park Money in lieu Money in lieu ...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study.. (Unified Development Ordinance No. 166.03K) Justification: The land requirement for this development does not provide adequate acreage for a park. Braden Park is located within the half mile service area and will satisfy the recreational needs for these 6 units. PRAB Motion: Mauritson moved to accept staff recommendation of money in lieu. Bailey seconded the motion. August 1, 2005 / 2 The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison and Marley voting 'yes' and Pawlik-Holmes absent for the vote. 4. Park Land Dedication: Alison Jumper, Park Planner Development Name: Albright's Oak Hill Subdivision Engineer: Critical Path Design, Inc. Owner: Keith Roberts Location: East of Lake Fayetteville at the southeast corner of Crossover Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: (Hwy 265) and Albright Road. NE 3 2.97 Acres .072 Acres $1,665 Lake Fayetteville & Copper Creek Park Land Money in Lieu Money in Lieu ...However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study.. (Unified Development Ordinance No. 166.03K) Justification: The land requirement for this development does not provide adequate acreage for a park. Lake Fayetteville and the future park with Copper Creek Subdivision are located within the 1/2 mile service area and will satisfy the recreational needs for these 3 units. PRAB Motion: Langsner moved to accept staff recommendation of money in lieu. Mauritson seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison and Marley voting 'yes' and Pawlik-Holmes absent for the vote. 5. Park Land Dedication Fund Request: Alison Jumper, Park Planner Parks and Recreation Staff is requesting $11,165 from the Northeast Park District Fund for the Braden Park Development project. Currently there is $40,000 funded for the project. Arkansas Parks and Tourism awarded $40,000 in matching funds for the development of Braden Park. In addition, Covington POA is donating $10,000 to the project which makes a total budget of $90,000. Bids were opened in June and were over the budgeted amount. We estimate the August 1, 2005 / 3 $11,165 added to the project budget will be sufficient funds for this project to proceed according to the plans approved in the Braden Park Master Plan. Davidson inquired if this amount will fully fund both phases. Jumper said the amount is for phase I only. Davidson asked what the cost of phase II would be. Jumper said phase I consists of the walks and playground as the bulk of the construction with phase II being minimal consisting of the fire pit and other miscellaneous items for completion of the park. Edmonston stated the staff has met with the citizens of the community and has received the approval for the project to be completed in two phases. Marley asked why the bids were over the original estimated cost. Jumper said only one bid was receive due to the fact it is difficult to get bids on small projects. Edmonston said Fayetteville costs of these types of projects is high. Marley asked if future projects could be planned for in-house construction. Edmonston said that possibility is being considered. PRAB Motion: Mauritson moved to permit use of $11,165 from the Northeast Park district funds for phase I of the Braden Park Development project. The motion was seconded by Davidson. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison and Marley voting 'yes' and Pawlik-Holmes absent for the vote. 6. CIP Projects: Connie Edmonston, Parks and Recreation Director The Board viewed a power point presentation explaining the projects outlined by Edmonston at the meeting. PRAB Motion for 5 Year CIP: Langsner moved to purchase Fairlane property and to approve all of the 2006 projects per the plan presented. Mauritson seconded the motion. The motion was approved 8-0-0 with all members present and voting "yes". August 1, 2005 / 4 PRAB Motion for 2005 and 2006 Park Land Dedication Fund: Harrison moved to accept the CIP plan for 2006-2010 as presented by Edmonston. Langsner seconded the motion. The motion was approved 8-0-0 with all members present and voting "yes". 7. School Park Usage Agreement Update, Connie Edmonston Edmonston met with the Fayetteville School Board on Thursday, July 28. The School Board approved the agreement for the City to lease a portion of Holcombe Elementary and Asbell Elementary property. The lease is for a 10 year period. It will now go to City Council for approval. 8. There was no further business and the meeting was adjourned by Hill at 6:15 P.M. August 1, 2005 / 5