HomeMy WebLinkAbout2005-03-07 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes March 7, 2005 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:35 p.m. on March 7, 2005 in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Jerry Bailey. Present: Parks and Recreation Advisory Board members Bailey, Mauritson, Harrison, Davidson, Langsner, Marley and Pawlik Holmes; City staff Jumper, Hatfield, Edmonston, Mihalevich, Whillock, Wright and Audience. 1. Approval of February 7, 2005 Minutes MOTION: Marley moved to approve the Parks and Recreation Advisory Board February 7, 2005 meeting minutes. Mauritson seconded the motion. The motion was approved 7-0-0 with Mauritson, Bailey, Langsner, Marley, Davidson, Harrison, and Pawlik Holmes voting 'yes' and Hill absent for the vote. 2. America in Bloom Presentation: Lisa Netherland, Park Horticulturist Having won in the America in Bloom 2004 competition, Fayetteville is not eligible to compete at the national level in 2005. However, the international program is open for participation and Fayetteville will compete in the 2005 International Challenge. Lisa Netherland presented the program and outlined plans that have been implemented in the past and new plans for 2005. 3. Solar Boat Race Request: Tabled from February 7, 2005 PRAB Meeting. Dr. Bill Springer, Dr. Alan Mantooth & Dr. Roy McCann, University of Arkansas Engineering Department. Before discussion began, Bailey referred the Board to the comprehensive attachment provided by David Wright. Mauritson asked if there was still a time pressure issue for the selection committee's decision on location as was mentioned at the last meeting. March 7, 2005 / 1 Dr. Springer stated that the event representative's trip to Fayetteville was delayed till the weekend of March 12" so that pressure no longer existed. Pawlik-Holmes asked what the dates of the event will be. Dr. Springer said the week of June 15, 2006 is desired. Marley asked if there is any possibility of moving the date to May because late June is often effected by adverse weather. Dr. Mantooth stated that the event is often affected by weather and it is never an issue due to the open scheduling of events during the time period. He also pointed out that the event needs to be coordinated with college schedules. Dr. Springer said that June is the traditional month for the event. May is final test and graduation for most colleges that participate in the event. He pointed out that slack time in the schedule would allow some shifting within the chosen time frame. Harrison stated he was impressed by how well planned the event is and moved to accept the proposal to offer Lake Fayetteville as a potential venue for the International Solar Boat Race. Bailey asked if there was any citizen group input from those in attendance. Edmonston provided a letter of support for the event from Steven K. Rust, President of the Fayetteville Economic Development Council. Bailey read the letter aloud and a copy was given to the Board members. Wright said the Staff is in support of this as a spectator activity and Edmonston requested the Board approve moving forward in the process to have Lake Fayetteville offered as a potential venue for the event. The City Attorney will draft agreement and provide for Council approval. The addendum to the motion to approve and move forward made by Harrison was seconded by Mauritson. The motion was approved 7-0-0 with Mauritson, Bailey, Langsner, Davidson, Harrison, Pawlik-Holmes and Marley voting `yes' and Hill absent for the vote. 4. Botanical Garden Society of the Ozarks Annual Report: Blair Johanson, BGSO President Blair Johanson, BGSO President presented the BGSO Annual Report. Kathy Bass reported on the garden design competition. She said that volunteers will be starting the process of installing the gardens now that winners and designs have been selected. March 7, 2005 / 2 Bailey questioned how the park run-off into Lake Fayetteville will be controlled. Johanson explained that the Mesa Organization is working on ways to recycle run-off water to be reused in the park. Davidson asked for an explanation of the construction of the structure being built in the Botanical Garden. Johanson explained the construction process of the timber frame structure. He said work with the installer for the metal roofing is taking place. Langsner moved the report be accepted and Pawlik-Holmes seconded. The motion was approved 7-0-0 with Mauritson, Bailey, Langsner, Davidson, Harrison, Pawlik-Holmes and Marley voting 'yes' and Hill absent for the vote. 5. Park Land Dedication Development Name: Engineer: Owner: Location: Dr. Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Lewis and Wedington Project Design Consultants MB Holdings Intersection of Lewis Street and Wedington NW 17 Single Family 4.2 .41 acres $9,435 Lewis St. Soccer Complex Money in lieu Money in lieu Developer's Comments: "..However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study." (Unified Development Ordinance No. 166.03K) Justification: The land requirement for this development does not provide for an adequate neighborhood park and expansion is not feasible. Jumper presented the Parkland Dedication Proposal for the Lewis and Wedington development. Amy Scott asked if there were any questions from the Board or audience. March 7, 2005 / 3 Langsner asked how soccer fields, which the parks in that area consist of, qualify as park area. Marley stated that this area is getting pressure for parks. Bailey said the focus might be on purchasing rather than having land dedicated. Edmonston stated that there is ample green space in/near the area in question. Bailey said the area deserves a park larger than just a piece of an acre. PRAB Motion: Bailey moved to accept staff recommendation of money in lieu. Mauritson seconded the motion. The motion was approved 6-0-1 with Mauritson, Bailey, Davidson, Harrison, and Pawlik-Holmes and Marley voting 'yes', Langsner abstaining and Hill absent for the vote. 6. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Gregg St. Project Design Consultants SCB Investments West of Gregg St. between Sycamore and North Streets NW 39 Multi Family 1.68 .66 acres $15,327 Gregory Park and Wilson Park Money in lieu Money in lieu Staff Comments: The proposed development is located adjacent to the proposed Arkansas -Missouri Rail -Trail as identified on the Fayetteville Alternative Transportation & Trail Master Plan. Developer's Comments: "..However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study." (Unified Development Ordinance No. 166.03K) March 7, 2005 / 4 Justification: The land requirement for this development does not provide for an adequate neighborhood park and expansion is not feasible. PRAB Motion: Bailey moved to accept staff recommendation of money in lieu. Maruitson seconded the motion. The motion was approved 7-0-0 with Mauritson, Bailey, Davidson, Harrison, Langsner, Pawlik-Holmes and Marley voting `yes', and Hill absent for the vote. 7. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Developer's Comments: "..However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study." (Unified Development Ordinance No. 166.03K) Oakbrooke Subdivision Milholland Company Paradigm Development West of Rupple Rd. between Wedington and Mount Comfort Streets. NW 78 Single Family 21.75 acres 1.872 Acres $43,290 Red Oak Park, Bryce Davis Park, Fairfield, and Clabber Creek Money in lieu Money in lieu Justification: The land requirement for this development does not provide for an adequate neighborhood park and Red Oak Park is located within a 1/2 mile radius of the proposed development. Bryce Davis Park is in close proximity of this development with a future development planned in between the park and Oakbrooke. Tom Jeffcoat was present to answer questions on behalf of Milholland Langsner questioned how the existing parks can sustain the increased growth in the area. March 7, 2005 / 5 Bailey said the plan is to provide bigger park areas rather than having several pocket -parks. Langsner asked if there's an effort underway to look at where these larger parks will be Bailey said they're looking into having several developers go together for larger parks. Langsner asked when this happens and if it might be too late. Pawlik-Holmes asked if there's been a look at the area around Wedington/Rupple for a larger park. Edmonston said it has been researched. Pawlik-Holmes said it would be helpful to include where the Staff is looking at land in these areas and would also be helpful to have the Staff's justification comments. Edmonston stated that there are projects that already fall under the Master Plan. Bailey said getting a landowner willing to sell often doesn't fit with the Parks schedule. Mauritson added that working with competitive developers to get cooperation is needed. Bailey asked how the process is planned. Edmonston said Parks Board is the first step. Bailey asked how many hours does this process take in research. PRAB Motion: Bailey moved to accept staff recommendation of money in lieu. Mauritson seconded the motion. The motion was approved 5-1-1 with Mauritson, Bailey, Davidson, Harrison, and Marley voting 'yes', Langsner abstained, Pawlik-Holmes voting 'no', and Hill absent for the vote. March 7, 2005 / 6 8. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Arapaho Drive Subdivision H2 Engineering, Inc. Dr. J.B. Hays Between Arapaho Drive and Madison Drive, East of Crossover (S.H. 265) and South of Mission Blvd (S.H. 45) SE 18 Single Family 6.32 Acres .432 Acres $9,990 Barrington Park and Trammel Park Money in lieu Money in lieu Developer's Comments: "..However, if the Parks and Recreation Advisory Board determines that a neighborhood park is not feasible or advisable, it may recommend to the City Council that a cash contribution pursuant to our ordinance be accepted in lieu of land dedication. The City Council will either accept the recommendation for a cash contribution or return the subdivision plat to the Parks Board with instructions or further study." (Unified Development Ordinance No. 166.03K) Justification: The land requirement for this development does not provide for an adequate neighborhood park and Barrington Park touches the proposed development to the north. Trammel Park is also located within a 1/2 mile radius of the proposed development. Pawlik-Holmes asked to establish where it is located exactly. Mauritson asked if the residents of Barrington will be able to walk to the park. H2 representative in attendance presented a map for the Board to see. Davidson stated that due to the terrain between Barrington and the proposed park area accessibility is not directly from the neighborhood. Baily said he believes the area is accessible by walking around the streets where sidewalks are already available. PRAB Motion: Bailey moved to accept staff recommendation of money in lieu. Mauritson seconded the motion. The motion was approved 6-1-0 with Mauritson, Bailey, Davidson, Harrison, Pawlik-Holmes and Marley voting `yes', Langsner voting 'no', and Hill absent for the vote. March 7, 2005 / 7 9. Lake Recreation Fee Proposal: Connie Edmonston Edmonston reported that after extensive study on Park's fee-based services the Ordinance Review Committee has requested an increase in boat stall rental fees. Mauritson asked if the increase would make up the deficit of the costs versus fees. Edmonston said that Staff's choice would be to have gradual increases over a few years rather than a large increase at one time. Bailey said public input should be solicited to determine how they feel. Davidson stated that the benchmarking that's been done is not on comparable property because we have city lakes and the only nearby comparison is Beaver Lake. Bailey said he had tried to look at other states lakes and there's no comparison to go by. He suggested focusing on paying the bills due to lack of an average to compare Fayetteville's costs. Maruitson suggested discussion be tabled to collect input and asked if a notice to the public will be posted at both Lake Fayetteville and Lake Sequoyah. Edmonston confirmed that would be the case...a notice would be posted. Bailey moved to table the proposal for 30 day public input. Mauritson seconded. The motion was approved 7-0-0 with Mauritson, Bailey, Davidson, Harrison, Pawlik-Holmes, Langsner and Marley voting `yes', and Hill absent for the vote. 10. PRAB Funding Committee: Mike Hill Bailey stated that the Committee will meet at 4:30 P.M. prior to the next PRAB meeting. Members are Bailey, Davidson, Mauritson, and Harrison. Mauritson requested a reminder be sent to the members of the Funding Committee. 11. Other Business: March 7, 2005 / 8 Pawlik-Holmes asked Coles if there are any plans for additional parking at Gulley Park. Coles said the overflow parking areas are only open during the concerts and only when attendants are on duty. Edmonston said funding is in the works to look at some parking facilities. Bailey asked if any plans are taking place to monitor over -use of the park at Lake Fayetteville. He also asked if there are any plans for adding other services at the lake. Edmonston said that only the dog -park is in the plans. Adjournment Meeting was adjourned at 7:24 p.m. Minutes submitted by: Cheryl Whitlock March 7, 2005 / 9