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Home My WebLink About2005-02-07 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes February 7, 2005 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:34 p.m. on February 7, 2005 in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman Hill. Present: Parks and Recreation Advisory Board members Hill, Bailey, Mauritson, Harrison, Davidson, Langsner, and Pawlik Holmes; City staff Jumper, Hatfield, Edmonston, Mihalevich, Weber, Whillock and Audience. 1. Approval of January 3, 2005 Minutes MOTION: Mauritson moved to approve the Parks and Recreation Advisory Board January 3, 2005 meeting minutes. Langsner seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison, and Pawlik Holmes voting `yes' and Marley absent for the vote. 2. Zach Starr- Boy Scout Proposal for Walker Park Fitness Station: Steve Hatfield, Parks Landscape Architect. Zach Starr presented a fitness/exercise program for Walker Park to include four to six exercise stations. The materials will be donated to the non-profit Scout group for the project. Bailey asked where these stations will be located. Starr replied he is currently working with Steve Hatfield to determine the locations. Harrison asked what type of stations would be installed. Starr replied these stations will consist of parallel bars, chin bars and pull-up bars as well as signage. Mauritson asked what type of materials these stations will be made of. Starr replied the current plan will use heavy cedar timber and galvanized steel. February 7, 2005 / 1 Davidson asked what type of signage is proposed. Starr replied the signage has not been determined, however it will require minimal maintenance. Mauritson moved to accept the proposal for Walker Park fitness stations. Harrison seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison, and Pawlik Holmes voting `yes' and Marley absent for the vote. 3. Park Land Dedication: Alison Jumper, Park Planner Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: The Heights Milholland Company P.A.P., LLC South Hwy. 45 and west of Hwy. 265; near the shopping center with Eureka Pizza. SE 56 Single -Family 17.22 1.34 Acres $31,080 Ridgeway View, Root School Money in lieu. Money in lieu The land requirement for this development does not provide adequate land for a park. In addition, surrounding development prohibits the possibility of park expansion. Jumper presented the Parkland Dedication Proposal for The Heights development. Pawlik Holmes asked if the developer was present for comment. February 7, 2005 / 2 Jumper replies no. Mauritson moved to accept staff recommendation of money in lieu. Harrison seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Davidson, Harrison, and Pawlik Holmes voting 'yes', Langsner abstained and Marley absent for the vote. 4. Solar Boat Race request -Dr. Alan Mantooth Wright introduced Dr. Mantooth and Dr. Springer from the University of Arkansas Engineering Department. Dr. Mantooth presented a proposal for a International Solar Boat Race. This event will host over 300 participants offering a substantial economic impact for the City of Fayetteville. The event runs for 5 days tentatively scheduled for mid to late June, 2006. The race includes sprint racing and endurance racing. The boats are fueled by solar and battery power only. Hill stated his only concern was for the no -wake ordinance and hours of operation for Lake Fayetteville. The ordinance states that the lake will remain open to the general public which would conflict with the need to close the lake for a special event during the proposed period. Wright stated City Attorney Kit Williams suggested presenting an exemption to the ordinance to City Council for the solar boat race. Hill stated this event would require closure of the lake during the busy season. He asked what the deadline is for the application. Dr. Mantooth replied the event coordinator will conduct a site visit in February. Pawlik Holmes suggested tabling the proposal until the March meeting to give fishermen and other user groups the opportunity to respond to the request. Wright stated a rental fee should be determined according to anticipated revenue loss. According to a two year revenue comparison for Lake Fayetteville a possible fee would be $1600 if the event is scheduled in late June 2006. Mauritson asked if there will be any activities available for the current users of Lake Fayetteville during the event. Dr. Mantooth replied that current users may be able to participate in the event by assisting with safety certifications, boat checks, and boating safety instruction. February 7, 2005 / 3 Davidson asked if tabling the proposal will cause a delay that would result in loss of consideration for the event to be held in Fayetteville. Dr. Mantooth replied that other lakes in the area are also under consideration for the event but that Lake Fayetteville, because of its surrounding amenities, is the desired location. Mauritson moved to table the proposal for the March Parks Board Meeting. Bailey seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison, and Pawlik Holmes voting 'yes' and Marley absent for the vote. 5. Parkland Dedication Criteria Proposal — Alison Jumper. Jumper reviewed the proposed criteria with emphasis on the changes from the prior year. Bailey clarified that this change would prevent all the property owners' backyards from facing the park. Mauritson addressed the viewers by stating that the preferred parkland be expandable with adjacent parklands and not create many separate small pocket parks. Bailey moved to accept the Parkland Dedication Criteria. Hill seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison, and Pawlik Holmes voting `yes' and Marley absent for the vote. 6. Botanical Garden of the Ozarks Board of Directors representation by members of Parks Board. Hill reviewed the Botanical Garden Society Board Member responsibilities. He stated the level of commitment required of the Society's board members exceeds Parks Board member's capabilities, creating the need for membership rotation. He suggested a 6 month participation period by Parks Board members. Davidson asked if this requirement is in the City's annual lease with Botanical Gardens and what is the duration of the lease agreement. February 7, 2005 / 4 Edmonston replied these requirements are included in the lease agreement and the current lease is for 25 years with three 25 year extensions for a total of 100 years. Bailey volunteered to serve on the Botanical Garden Society Board for the first six- month rotation. Hill suggested a substitute be available in the event that the current member is unable to attend. He volunteered to substitute as necessary. He stated that the next meeting of the Botanical Garden of the Ozarks Board of Directors is February 15th 7. Parks and Recreation 2004 Annual Report Edmonston presented the report and asked if there were any changes or questions. Mauritson stated the report looked good and 2004 was a very productive year for Fayetteville Parks and Recreation. Hill moved to accept the 2004 Annual Report. Mauritson seconded the motion. The motion was approved 7-0-0 with Hill, Mauritson, Bailey, Langsner, Davidson, Harrison, and Pawlik Holmes voting 'yes' and Marley absent for the vote. Adjournment Meeting was adjourned at 6:30 p.m. Minutes submitted by: Rachel Weber/Cheryl Whillock February 7, 2005 / 5