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HomeMy WebLinkAbout2005-10-03 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes October 3, 2005 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Mike Hill at 5:35 P.M. on October 3, 2005 in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Hill, Bailey, Harrison, Langsner, Davidson, Mauritson, and Pawlik-Holmes; Park Staff Edmonston, Jumper, Wright, Whillock; Trails Coordinator Hatfield and Audience were in attendance. Board member Marley was absent. 1. Approval of September 12, 2005 regular meeting Minutes PRAB Motion: Mauritson moved to approve the Parks and Recreation Advisory Board September 12, 2005 meeting minutes. Langsner seconded the motion. The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner, Davidson, Mauritson and Pawlik-Holmes voting `yes' and Marley absent for the vote. 2. Approval of September 27, 2005 Special PRAB Meeting Minutes PRAB Motion: Mauritson moved to approve the Parks and Recreation Advisory Board September 12, 2005 meeting minutes. Langsner seconded the motion. The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner, Davidson, Mauritson and Pawlik-Holmes voting 'yes' and Marley absent for the vote. 3. Trail Program Update: Steve Hatfield, Trails Coordinator Hatfield announced the addition of a new Trails construction crew. He said the addition of a hard surface trail at Lake Fayetteville from the North Shore parking area to Highway 265 will begin shortly. This improvement will allow ease of movement on the trail for walkers and runners as well as the increasing number of bikers including mountain bikers. Bailey suggested the posting of notices at various locations during the construction process to alert trail users to the work process. Davidson asked if there are plans to complete the expansion process around the complete loop. October 3, 2005 / 1 Hatfield said the improvements will be accomplished with the upgrades to Zion Rd. and Highway 265. 4. Park Land Dedication: Alison Jumper, Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: PRAB Motion: Park Planner Old Missouri Road Apartments Jorgensen & Associates Sweetser Properties West side of Old Missouri Rd. between Joyce and Zion. NE 36 Multi Family 2.64 acres .612 acres $14,148 Lake Fayetteville, Mud Creek Trail Money in lieu Money in lieu Lake Fayetteville is within a half mile service area of this development. The size of the park land requirement does not provide adequate acreage for a neighborhood park and expansion is limited due to the surrounding property being developed. Bailey moved to accept staff recommendation of money in lieu. Mauritson seconded the motion. The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner Davidson, Mauritson and Pawlik-Holmes voting 'yes' and Marley absent for the vote. 5. Park Land Dedication: Alison Jumper, Park Planner Development Name: The Lofts at Underwood Plaza Engineer: Robert Sharp Architect, Inc Owner: West Dickson Development Co. L.L.C. Location: South Side of Dickson between University and Powerhouse Ave. Park District: SW Units: 77 Multi -Family Total Acres: 1.4 Acres Land Dedication Requirement: 1.309 Acres Money in Lieu Requirement: $30,261 October 3, 2005 / 2 Existing Parks: Developer's Request: Staff Recommendation: Justification: PRAB Motion: Wilson Park, Frisco Park and Trail Money in lieu Money in lieu Wilson Park, Frisco Park and the University of Arkansas old main lawn are all located within a half mile service area of this development and will serve the recreational needs of this development. In addition, a pedestrian connection to future Scull Creek trail is planned as part of this development. Mauritson moved to accept staff recommendation of money in lieu. Pawlik-Holmes seconded the motion. The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner Davidson, Mauritson and Pawlik-Holmes voting `yes' and Marley absent for the vote. 6. Park Land Dedication: Alison Jumper, Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement: Existing Parks: Developer's Request: Staff Recommendation: Justification: PRAB Motion: Park Planner Hill Avenue Courts EB Landworks Anna Mullis South of Hwy 62 on the east side of Hill Ave. SE 32 Single Family 1.72 .77 Acres $17,760 Walker, Frisco Park and trail, and future park land in the Aspen Ridge development. Money in Lieu Money in Lieu Walker, Frisco Park and trail and future park land in the Aspen Ridge development are within a half mile service area of this development and will serve the recreational needs of this development. Harrison moved to accept staff recommendation of money in lieu. Langsner seconded the motion. October 3, 2005 / 3 The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner Davidson, Mauritson and Pawlik-Holmes voting 'yes' and Marley absent for the vote. 7. Duncan Street Property: Melissa Terry, NWA Conservation Director, Audubon See Attached Proposal Bailey asked about possible run-off from the park site on the north side of the property. He suggested it might be necessary for Parks to find a way to limit that run-off. Terry said more studies and planning will be done to determine what needs to be considered. The hope is to study the storm water run-off issue with a thought toward possibly revising the ordinance. Bailey asked if there are plans for a kiosk explaining the various areas of the park and the activities taking place there. Terry confirmed that the educational sites are pivotal to the success of the whole area and there will be signage accordingly. Edmonston outlined that the Board is being requested to approve the concept plan so progress can move forward and they can continue with the laboratory plan and continue monitoring the area. Terry said they want to have an equal two-way communication as things come up and as they go forward they will keep the Board and Parks Staff informed. Bailey asked about the trail corridor that transverses the property of row houses to the north that could create connectivity to the park and natural area. Edmonston confirmed there is a trail along the old rail corridor. Terry said there is accessibility potential from a trail due to the creek having a permanent conservation corridor that would likely provide either active or passive access to the park area. PRAB Motion: Bailey moved to accept proposal as presented. Langsner seconded the motion. October 3, 2005 / 4 The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner Davidson, Mauritson and Pawlik-Holmes voting 'yes' and Marley absent for the vote. 8. Park Land Dedication Fee Update: Alison Jumper, Park Planner Jumper reported that the raw data has been gathered from the County for the year 2004. There will be two meetings with the developers and the Board will be invited to attend. Potential dates are November 1 at noon and November 3 at 5:30 P.M. These two opportunities should provide all parties the chance to attend. Hill ask if these meetings will be simply for public input. Jumper confirmed that is the purpose of the two meetings. Pawlik-Holmes asked how the developers will be notified of the meetings Edmonston stated that the notice will be by either an article or notice in the newspaper. She also said this will be an open forum. Nothing will be voted on at those meetings. The information will be brought back to the next Parks Board meeting then it will go to the Planning Commission and finally the City Council. Pawlik-Holmes requested to have a packet of information sent to the Board members at least a week prior to the two meetings so they can be well informed. She stated that she appreciated the work the Parks Staff has put forth on this subject. Harrison asked if a ball -park figure is available for the possible new amount and Edmonston stated it is still a little too preliminary to predict that amount. 9. Community Park Update by Edmonston: Edmonston reported she has received a phone call from Richard Alexander, a development partner in the purchase of the land. He said the closing on the land is scheduled for October 17, 2005. The developers are giving the City 200 acres for a community park. More information will be forthcoming as plans proceed. 10. Request to spend $75,000 from the SW Park District to develop the park located in Legacy Point. PRAB Staff Recommendation: Approve the request. Justification: Alderman Shirley Lucas stated that many citizens from the last Ward 4 meeting requested for the park in the Legacy Point Subdivision to be October 3, 2005 / 5 developed. Legacy Pointe is located south of Wedington Drive and east of Double Springs Road adjacent to Owl Creek. Owl Creek is on the Trails Master Plan to link to the Boys and Girls Club. Phases I - III provided 3.4 acres. Phase IV will provide an additional 4.6 acres (no deed is received to date). In the first three phases, there are 184 homes in which 123 have a certificate of occupancy. Homes in this addition are 67 percent occupied. In Phase I only, 97 of the 132 homes are occupied (73 percent). With this high rate of build out, we recommend that we proceed with the process of developing a master plan of the park through meetings with the neighborhood. Edmonston stated the Parks Board needs to give permission to spend the funds from the Parks Funds to do this park. There will be public meetings to determine what the citizens in the area want to see in this park. Mauritson inquired how the $75,000 figure was determined. Edmonston said Braden Park has been used as a guide and the amount can be changed at the Board's request. Mauritson said he believes the master plan should be developed first and then the amount determined. Edmonston said having the $75,000 provides a cap so the cost won't get out of hand as more and more requests for the park amenities grows from public input. Pawlik-Holmes inquired what other parks in this quadrant are in the CIP. Edmonston said the new playground with ADA approved accessibility at Finger Park and also the new community park are both in the CIP. (Further extensive conversation is available on video in the Parks Department office at 1455 S. Happy Hollow Rd.) PRAB Motion: Pawlik-Holmes moved to recommend that Staff proceed with development of the master plan for the park keeping in mind the $75,000 figure recommended by Parks for development of the park as a target figure and return to Parks Board for final approval. Mauritson seconded the motion. The motion was approved 7-0-0 with Hill, Bailey, Harrison, Langsner Davidson, Mauritson and Pawlik-Holmes voting 'yes' and Marley absent for the vote. October 3, 2005 / 6 11. Other Business: Harrison proposed future meetings of the Board be held in room 326 at City Hall. The suggestion was met with approval and Hill suggested Edmonston could make the location decision based on the anticipated attendance at each meeting. 12. Adjournment: There was no future business so Hill adjourned the meeting at 6:25 P.M. Minutes submitted by Cheryl Whillock October 3, 2005 / 7