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HomeMy WebLinkAbout2004-01-05 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes January 5, 2004 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:34 p.m. on January 5, 2004 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman Colwell. Present: Parks and Recreation Advisory Board members Colwell, Eads, Bailey, Shoulders, Mauritson, Pawlik Holmes; City Staff Coles, Ohman, Wright, Brady, Weber, Hatfield, Edmonston; and Audience. 1. Approval of December 1, 2003 Minutes MOTION: Hill moved to approve the Parks and Recreation Advisory Board November 3, 2003 meeting minutes. Mauritson seconded the motion. The motion was approved 5-0-0 with Colwell, Bailey, Mauritson, Hill and Pawlik Holmes voting `yes' with Eads, and Shoulders absent for the vote. 2. Election of 2004 PRAB Officers: Wade Colwell Colwell requested nominations for Chair and Vice Chair. Hill moved that Colwell remain as Chair for 2004. Mauritson seconded the motion Colwell moved to amend the original motion to include Eads to remain as Vice Chair for 2004. Mauritson seconded the amended motion January 5, 2004 / 1 3 The motion was approved 5-0-0 with Colwell, Bailey, Mauritson, Hill and Pawlik Holmes voting `yes' with Eads, and Shoulders absent for the vote. Park Land Dedication Development Name: Engineer: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Existing Parks: Staff Recommendation: Developer Request: Justification: Southern View Phase II Crafton Tull & Associates, Jerry Kelso Corner of Old Farmington Road and Futrall Drive, east of I-540. NW 102 Multi -Family Units 6.713 Acres 1.73 acres $40,086 Finger Park, Hotz Park within one mile radius. Money in lieu Money in lieu This project was reviewed by PRAB at the June 2, 2003 meeting. PRAB voted to accept money in lieu for the Park Land Dedication Requirements. The number of multi -family units has increased from 85 to 102, making a waiver from City Council necessary for the recommendation of money in lieu of land. . Jerry Kelso, Crafton Tull & Associates stated this is the same property that was approved before except the developer added a building, increasing the units from 85 to 102 units. Colwell asked if the original park land was still located on this site. Mr. Kelso replied that as a result of several meetings with City Planning staff, to meet new design standards and to create more of a center streetscape with trees and large sidewalks, they had to eliminate the larger green space and add a garden center island. MOTION: January 5, 2004 / 2 Hill moved to accept money in lieu of land thus requiring a wavier of the Park Land Dedication Ordinance for the proposed Southern View Phase II development. Mauritson seconded the motion. Upon roll call, the motion was approved 5-0-0 with Colwell, Bailey, Hill, Mauritson, and Pawlik Holmes voting `yes' with Eads and Shoulders absent for the vote.. Pawlik Holmes clarified that the motion did include the wavier. 4. Park Land Dedication Requirements Edmonston briefly explained that these requirements are established to set a firm policy of acceptable land required for parks. The intention is to set a standard for PRAB and Parks and Recreation Staff to use. Brady, Park Planner stated that these requirements came from a meeting with planning and parks staff to develop a packet to inform developers up front what is required by the City of Fayetteville regarding Park Land Dedication. Brady read the requirements from the list included in the PRAB packet. Pawlik Holmes recalled safety being an important element. It was also important for the land to be free from debris. Mauritson agreed that there is a need to clarify what Parks Staff and PRAB see fit for future park land development. Mauritson moved to accept the submitted Park Land Dedication Requirements as read by Brady. Hill seconded the motion. Upon roll call, the motion was approved 5-0-0 with Colwell, Bailey, Hill, Mauritson, and Pawlik Holmes voting `yes' with Eads and Shoulders absent for the vote.. S. Fayetteville Youth Baseball Association Presentation January 5, 2004 / 3 Robert Gibson; President, Terry Lawson; Vice President, and Jim Compton; Secretary presented an annual update of their program. The presentation focused on the history, present programs, and future aspirations for the program. Terry Lawson affirmed the Association's concern with the parking demand and growth concerns. Shoulders commended the Association for their hard work and dedication. Shoulders asked if they had ever considered the Fun First program. Lawson stated there is a need for improved and updated baseball facilities and they endorse the Community Park concept to improve baseball facilities, accommodate growth in the parks and provide one location where families can participate in baseball, softball, and soccer. Shoulders declared that Youth Baseball can help by becoming a spokesman to the community to make other aware of the need for space in the Community Park. 6. Community Park Update Ohman, Park Planner, stated the Community Park Access Agreement for the Cummings Property has been signed with a timeline of 160 days. The work plan included in the RFP will be advertised next week, The bid process will take about two or three weeks. Staff will simultaneously be completing the application for the Post Closure Trust Fund. Hill asked if the agreement addressed the purchase price of the land. Ohman replied the Agreement does not assume a purchase price, but allows for negotiation of both the price per acre and amount of acreage. Mauritson asked is there an avenue of funding for the landfill clean-up if needed. Ohman stated ADEQ would fund clean-up if the project is approved. Hill asked if we can purchase the land if the money was obtained within 160 days. Edmonston replied the City Administration has been working on additional funds for several projects including street improvement. January 5, 2004 / 4 Colwell asked if we need a committee formed to address the funding issue. Hill stated he would organize a Funding Committee to review sources for funding of the Community Park. Holmes and Mauritson volunteered to serve on the committee. Shoulders inquired about the comparison between the mail -out surveys conducted three years ago and the recent telephone survey in reference to a community park or purchasing land for multiple developments. 7. Other Business Steve Hatfield stated the Outdoor Recreational Trails grant for the Lake Fayetteville Spillway Bridge has not been awarded as expected in December. The awards must be approved by the Governor and should be announced soon. Edmonston announced that the Parks and Recreation 2004 budget has been approved with the addition of one maintenance worker. She also stated that Parks Staff will be meeting with community groups to discuss their ideas and needs for development in the future. 7. Adjournment Meeting was adjourned at 6:35 p.m. Minutes submitted by: Rachel Weber Approved: January 5, 2004 / 5