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Home My WebLink About2004-08-02 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes August 2, 2004 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:36 p.m. on August 2, 2004 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman Colwell. Present: Parks and Recreation Advisory Board members Colwell, Eads, Hill, Marley, Mauritson, Shoulders, and Pawlik Holmes; City staff Coles, Wright, Malloy, Ohman, Jumper, Weber, Hatfield, Edmonston; and Audience. 1. Approval of July 12, 2004 Minutes MOTION: Hill moved to approve the Parks and Recreation Advisory Board July 12, 2004 meeting minutes. Mauritson seconded the motion. The motion was approved 7-0-0 with Colwell, Eads, Hill, Marley, Mauritson, Shoulders, and Pawlik Holmes voting `yes' and Bailey absent for the vote. 2. Botanical Garden Society of the Ozarks, Inc. Annual Report: Cathy Bass, Vice President BGSO The City's 25 year lease agreement with Botanical Garden requires the Society to present an annual progress review to Parks and Recreation Staff, Advisory Board, and City Council. Ms. Cathy Bass reviewed the 2003 Annual Report for Botanical Gardens Society of the Ozarks, Inc. She explained the revenues for 2003 totaled $115,837 and projected revenues for 2004 total $80,000. She also reviewed the expenses for 2003 and projected expenses for 2004. Ms. Bass discussed the new construction proposed for 2004-2005 to complete the Botanical Gardens Educational Center of which up to $750,000 will be funded by the City of Fayetteville as approved by City Council on July 6, 2004. Mr. Michael Thomas distributed a list of the board members for the Botanical Gardens Society. He also asked for their events to be posted on the Parks and Recreation website. August 2, 2004 / 1 Mauritson moved to approve the Parks and Recreation Advisory Board July 12, 2004 meeting minutes. Pawlik Holmes seconded the motion. The motion was approved 7-0-0 with Colwell, Eads, Hill, Marley, Mauritson, Shoulders, and Pawlik Holmes voting `yes' and Bailey absent for the vote. 3. Braden Park Proposed Master Plan: Rebecca Ohman & Alison Jumper, Park Planners Wright spoke for the Covington POA because their representative was unable to attend. He stated they fully endorse this Master Plan and was glad to participate in the design. Ohman presented the conceptual plan for the development of Braden Park. She reviewed an aerial map to explain the boundaries. The park will remain a majority natural state. Jumper presented the park amenities for the park including playground equipment, a fire pit, picnic areas, trail, and seating areas. Mauritson asked the acreage of Braden Park and the cost of development. Ohman replies the park is 2.25 acres. Edmonston replied $40,000 is budgeted for the development, the POA will donate a $10,000 irrigation system, and the grant will fund a possible $50,000 to match the existing funding. In addition an agreement is being made with the POA to pay the ongoing utilities for the irrigation system. Pawlik Holmes stated the plan is a great plan and recalls one of the Parks Master Plan priorities were neighborhood parks. Shoulders asked if any funding from the quadrant is required. Edmonston stated no, if the grant is not approved then the project budget will remain as originally planned at $40,000. Shoulders moved to accept the Braden Park Master Plan as submitted. Eads seconded the motion. Upon roll call the motion was approved 7-0-0 with Colwell, Eads, Hill, Marley, Mauritson, Shoulders, and Pawlik Holmes voting `yes' and Bailey absent for the vote. 7. Park Land Dedication August 2, 2004 / 2 Development Name: Walnut Crossing Engineer: Engineering Services, Inc. Owner: Rausch Coleman Location: North of Hwy. 62 at the west edge of town, adjacent to Farmington City limits. Park District: SW Units: 202 Single Family Units Total Acres: 52.32 Land Dedication Requirement: 4.85 acres Money in Lieu Requirement: $112,110 Existing Parks: No parks within a half mile. Staff Recommendation: Park Land Justification: The development of a neighborhood park within this project is recommended. Staff supports and encourages the design concept of residences facing the park. Staff recommends the following guidelines when locating the park land. Hatfield stated staff has discussed the project with the representative due to other issues to table the request. Kim Hesse stated on May 24th staff visited the site. Staff could not accept flood plain or utility easement. (Shown on Aerial Map). The street is a collector by nature but is being built as a normal street. Colwell asked if the easement on the north side of the projected park land. Hesse explained that the easement is on the north side of the proposed park. Hill asked how much of the total land is required by the Park Land Dedication Ordinance. Edmonston stated the requirement is 4.85 acres or $112,110. Hesse stated 4.35 acres are outside the easement and 1.05 acres are inside the easement. A combination of money and land would be acceptable to the developer. Colwell asked does the utility easement have utility poles or underground utilities. Hesse responded there are poles. Hatfield stated staff's concern is the access to the park. August 2, 2004 / 3 Hill asked if parking can be incorporated on the collector street. Edmonston explained that neighborhood parks usually do not provide parking. Hesse stated in her opinion the plan is a great compromise. Edmonston explained that if utility lines are on the park property grant funding will not be available. Eads stated the distance between the homes concern her that prohibits access to the park. Colwell asked if there were any POA restriction on fencing around the homes. Is it possible the homes will fence off the park? Hesse explained the more changes there are to the plan, the less cost effective the development will be and they will be forced to just redesign the development if this plan is not accepted. Eads stated that with the lots being so small a park is necessary. Pawlik Holmes moved to table the discussion for no longer than 14 days. Eads seconded the motion. Upon roll call the motion was approved 7-0-0 with Colwell, Eads, Hill, Marley, Mauritson, Shoulders, and Pawlik Holmes voting `yes' and Bailey absent for the vote. 8. Park Land Dedication: This project will be reviewed as a conceptual plat. The developer wishes to gain comment in regard to general guidelines for park land within the proposed larger development. In the future, PRAB will review a more refined PZD of the entire development or individual plats for the residential areas in regard to park land dedication. Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Vawter/Graves Property Milholland Engineering Tracy Hoskins West of I-540 and East of Deane Solomon Road, North of the Springwoods Development NW TBD 120 acres TBD TBD August 2, 2004 / 4 Existing Parks: Proposed 4.2 acre park on the Schlegel Property is within a half -mile for a portion of this property. Staff Recommendation: TBD Justification: Parks and Recreation Staff recommend the development of a neighborhood park within this project. The exact size and location of park land will be determined as the design progresses. Upon initial review, Staff believes the following guidelines should be applied to the development of park land within the Vawter/Graves subdivision: 1. Parks and Recreation Staff will be reviewing the land and proposed development in terms of its suitability for a typical neighborhood park. 2. Park property should be contiguous to best serve the future residents of the Vawter/Graves property. 3. Park land should be surrounded by residential uses and provided with street frontage. Typically, neighborhood parks should not be located adjacent to commercial zoning. Adjacent, off-site uses will be included in the review of park property. 4. Park and Recreation Staff does not recommend construction of neighborhood parks along streets larger than a local street designation. Ohman stated we do need a neighborhood park in this area. Jeffcoat stated they are requesting input from PRAB to help design according to guidelines and criteria. The property has outlined wetlands, waterways, ect... Milholand would like to donate trails that connect the subdivision to shopping areas to provide parking for citizens to use the trail. Hatfield agrees that a neighborhood park is needed and that connecting the trails from the Trails Master Plan is a great concept. Chris Suneson stated there is a great opportunity on this site. There could be a trail running through the low grade wetland. Ten acres is suggested for PLD. Springwoods Development has cut the trail system in half. The wetlands provide a new link. Hill asked how much land is required for Park Land Dedication. August 2, 2004 / 5 Jeffcoat replied 7-10 acres. Pawlik Holmes asked by reviewing this what do you not want, as the developer. Tracy Hoskins replies we do not want to give additional park land other than the linear trail. Pawlik Holmes asked what jurisdictional waters are. Jeffcoat explained the Corp of Engineers maintains control of the waters, what is developed on it, and how it is mitigated. Colwell stated this is a great plan and we are excited to see this project further in the process. 9. Naming of Park Request: Connie Edmonston, Parks and Recreation Director Parks and Recreation Staff is proposing to rename Ozark View Park, located at 560 Rupple Road, directly behind the Fayetteville Boys and Girls Club. Staff requests is to rename the park Dale D. Clark Park. On February 1, 1970, Dale Clark began work as the Director of Parks and Recreation in Fayetteville and the Director of the Fayetteville Boys Club. When he began his position, Fayetteville had three parks, Wilson, Walker and Greathouse Parks. Clark immediately began working to increase facilities, programs and funding for the Parks Division and Boys Club. Clark established a long term contract with the Fayetteville Public Schools allowing residents to utilize school facilities during after school hours. Clark also established the Fayetteville Park Land Dedication Ordinance that ensures Fayetteville Residents will continue to have funding and park land. Another major accomplishment was the passing of a Hotel Motel and Restaurant Tax in Fayetteville where visitors are paying to subsidize our Parks and Recreation Network. These are three of the many accomplishments that have become the foundation of our Parks and Recreation System. Staff Recommendation: The Park Naming Policy states "...PRAB will discuss the recommendations at their monthly meeting and will leave the issue on the table until the next scheduled meeting. This one month duration will allow time for any public comment on the proposed names." If PRAB so desires and the public input remains positive, it is the recommendation of Parks and Recreation Staff to change the park name from Ozark View to Dale D. Clark Park. Mauritson moved to accept the staff recommendation to table the discussion for the next monthly meeting.. Hill seconded the motion. August 2, 2004 / 6 Upon roll call the motion was approved 7-0-0 with Colwell, Eads, Hill, Marley, Mauritson, Shoulders, and Pawlik Holmes voting `yes' and Bailey absent for the vote. 11. Trail Grand Openings: Steve Hatfield, Park Planner/Trail Coordinator. Walker Park - Wednesday, August 4 at 4 p.m. Mud Creek - Wednesday, August 25 at 4 p.m. 12. School Park Lease Agreements: At one time, the City Parks and Recreation Division had 8 different agreements with the Fayetteville Public Schools concerning joint usage of land. Only three of these agreements are current. Below is a list of the current and former agreements. Staff would like to begin discussions with PRAB on these lease agreements of how you would like this relationship to continue so that our City Attorney's office can draft the agreements. Staff recommends that the agreements be consolidated into one lease. The Parks and Recreation Master Plan recommendations are included in the PRAB attachments. Also, attached are the current agreements including Lake Fayetteville Nature Center, Holcomb and Vandergriff Gyms. Land Aareement\Resolution Lake Fayetteville Ordinance 3898 50 Nature Study Center Years Vandergriff Gym Resolution 41-95 25 Holcomb Gym Resolution 74-94 25 Crossover Park Lease Agreement 25 Root Lease Agreement 25 Elementary Sites Resolution 34-73 25 Bates, Asbell, Jefferson, Happy Hollow Washington Resolution 115-97 12 Asbell Gym Agreement No Adjournment Meeting was adjourned at 8:00 p.m. Minutes submitted by: Rachel Weber Term Dates Years June 20, 1995 - 2045 Years March 7, 1995 - 2020 Years July 5, 1994 - 2019 Years June 1979-2004 Years June 5, 1979 - 2004 Years April 10, 1973 - 1998 Butterfield Schools months December 16, 1997 expiration June 15, 1970 August 2, 2004 / 7