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Home My WebLink About2004-06-30 - MinutesPARKS AND RECREATION ADVISORY BOARD Special Meeting Minutes June 30, 2004 Opening: The special meeting of the Parks and Recreation Advisory Board was called to order at 5:33 p.m. on June 30, 2004 at Parks and Recreation Office 1455 Happy Hollow, Fayetteville, Arkansas by Connie Edmonston. Present: Parks and Recreation Advisory Board members Mauritson, Marley, Bailey, Colwell, Eads; City staff Edmonston, Hatfield, Malloy, and Weber and Audience. Discussion: Arkansas Parks and Tourism Outdoor Grant Edmonston reviewed the requirements of the grant. Last year Parks and Recreation applied for this grant for the Lake Fayetteville Spillway Bridge and did not receive funding. The previous year $100,000 was awarded to Parks and Recreation for the Skate Park Project. The stipulations of the grant are a park boundary must be determined, funding for the project must be available, the property must be retained in perpetuity for outdoor recreation, must hold a public meeting, and bids and specs must be submitted with the grant application. From the public meetings Park Staff recommends Braden Park for the grant project. Mauritson moved to approve the request to apply for the Arkansas Parks and Tourism Outdoor Grant 50/50 matching funds for the development of Braden Park up to $50,000. Bailey seconded the motion. The motion was approved 5-0-0 with Bailey, Eads, Marley, Colwell, and Mauritson voting `yes' with Pawlik Holmes, Hill, and Shoulders absent for the vote. Wilson Park Basketball Court Resurfacing Proiect Tomlinson Asphalt Company, Inc. bid this project at $32,977. A 10% contingency in the amount of $3,298 for the project is needed with a June 30, 2004 / 1 total cost of $36,275. There is a deficit of $16,190. This project was originally estimated three years ago at $20,000. The basketball court has been redesigned to improve the court allowing more goals for shooting. The basketball court surface will be like Walker Park Basketball Court. Mauritson moved to approve $16,190 from the Southwest Park District -Park Land Dedication Fund for Wilson Park basketball court renovation project. Bailey seconded the motion. The motion was approved 5-0-0 with Bailey, Eads, Marley, Colwell, and Mauritson voting 'yes' with Pawlik Holmes, Hill, and Shoulders absent for the vote. Lake Fayetteville Spillway Bridge Two bids were received for this project. Sweetser Construction bid $1,321,760.50 and Mobley bid $877,709.20. The bids were so diverse because when a bidder is very busy, they bid according to their workload. The funds for this project were from several funds including Park Land Dedication Fund, State Grant Funding, and Capital Improvements The trail will be 12 feet wide and the bridge will have 4 piers. A study has been conducted to evaluate the soil and limestone. This project will allow better access for the citizens from one end of the park to another. The project will begin in August or September. The Lake Fayetteville Kiosk project is moving forward. This project will tie into the Lake Fayetteville Spillway Bridge project by using signage and general trails and parks information. Mauritson moved to approve the contract for Mobley in the amount of $877,709.20 for the Lake Fayetteville Spillway Bridge project. Colwell seconded the motion. The motion was approved 5-0-0 with Bailey, Eads, Marley, Colwell, and Mauritson voting `yes' with Pawlik Holmes, Hill, and Shoulders absent for the vote. June 30, 2004 / 2 Park Land Dedication Funds Funds in the amount of $140,000 were requested and then approved by PRAB on May 14, 2004. These funds were verified from the Park Land Dedication Report which is included in your monthly PRAB Packet. This report is a month behind due to posting deadlines in our system. Due to the previous months request for $34,000 from this quadrant for the Lake Fayetteville Spillway Bridge at the April 5, 2004 PRAB meeting, these funds had not been posted causing the NE Quadrant to be overdrawn. Staff would like to decrease the $140,000 requested by $30,000. The request will change to $110,000 from the NE Quadrant for the Lake Fayetteville Spillway Bridge. Marley moved to amend the previous motion from the May 14, 2004 by decreasing the amount of Park Land Dedication Funds requested from the Northeast Park District from $140,000 to $110,000. Mauritson seconded the motion. The motion was approved 5-0-0 with Bailey, Eads, Marley, Colwell, and Mauritson voting 'yes' with Pawlik Holmes, Hill, and Shoulders absent for the vote. Other Business Colwell stated there was a Mountain Bike Race held at the North Pavilion at Veterans Memorial Park. Colwell explained this facility is ideal for events like these. At Lake Sequoyah there is a great opportunity for trails that accommodate both walkers and riders. Adjournment Meeting was adjourned at 6:10 p.m. Minutes submitted by: Rachel Weber June 30, 2004 / 3