HomeMy WebLinkAbout2004-11-08 - MinutesPARKS AND RECREATION ADVISORY BOARD
Meeting Minutes
November 8, 2004
Opening:
The regular meeting of the Parks and Recreation Advisory Board was called to order at
5:34 p.m. on November 8, 2004 in Room 326 of the City Administration Building
located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman Colwell.
Present:
Parks and Recreation Advisory Board members Colwell, Eads, Hill, Mauritson, Bailey,
Marley, Shoulders, and Pawlik Holmes; City staff Wright, Jumper, Gipson, Weber,
Hatfield, Edmonston, and Audience.
1. Approval of October 4, 2004 Minutes
MOTION:
Hill moved to approve the Parks and Recreation Advisory Board October
4, 2004 meeting minutes.
Bailey seconded the motion.
The motion was approved 7-0-0 with Colwell, Hill, Mauritson, Marley,
Bailey, Shoulders, and Pawlik Holmes voting 'yes' and Eads absent for
the vote.
2. Introduction of Program Specialist — Chase Gipson: David Wright,
Recreation Superintendent
Wright introduced Chase Gipson as the new Soccer and Event Specialist. Chase
has an extensive background with soccer including growing up playing in soccer
in Tulsa. He coached at an Athletic School in New York and the Springdale High
School Boys Soccer team for two years. Chase will oversee the soccer program,
the summer concert series, and the Wilson Swimming Pool.
3. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Aspen Ridge
Engineer: Crafton Tull and Associates
Owner: Hank Broyles, Hal Forsythe
Location: Off of Hwy. 62
Park District: SW
Units: 220 Single Family
Total Acres: 28
November 8, 2004 / 1
Land Dedication Requirement: 5.28 Acres
Money in Lieu Requirement: $122,100
Existing Parks: There are no parks within a half mile radius of this
project.
Developer's Request: Combination of money, land and services.
The developer proposes to dedicate .36 acres of land for the trail
corridor and .86 acres of parkland, and pay the remaining
requirements as money in lieu. To offset the money in lieu, the
developer proposes to construct the trail from the east property line
to the east end of the rail bridge; city to purchase an existing
engineering study for the bridge for $3,000, and construct
playground equipment in the amount of $62,029.
Staff Recommendation: Combination of money, land, and services
as stated below:
Dedicate approximately .36 acres of land for the trail and construct
856 If of 12' trail. All trail layout, design and construction shall be
approved by park staff. Trail shall be constructed per City standard
construction details for an asphalt trail. Approximately 500 If of the
trail will serve as the sidewalk; therefore, costs for land and
construction for this portion will not be counted towards the park
land dedication requirement.
In addition, approximately .86 acres, located on the southern edge of
the development, will be dedicated. This property has the potential
to be added to on the south side from the adjoining property. The
remaining dedication would be accepted as money in lieu. The
following is a breakdown of the dedication requirements. The cost
estimate for the trail construction is included in the attachments.
$122,100.00 required
28,212.50 (1.22 acres for trail and park)
24,270.69 (construction costs of trail**)
$69,616.81
12,500.00 (amount required for sidewalk construction)
$82,116.81 total remaining requirement
**The trail construction costs are based on approximately 500 I.f. of
7' trail and 356 If of 12'trail. Typical sidewalk construction costs are
included for the 500 If of trail that functions as a sidewalk.
This recommendation would require a waiver of the Park Land Ordinance to the
City Council due to the project including over 100 units.
November 8, 2004 / 2
...However, if the Parks and Recreation Advisory Board determines
that a neighborhood park is not feasible or advisable, it may
recommend to the City Council that a cash contribution pursuant to
our ordinance be accepted in lieu of land dedication. The City Council
will either accept the recommendation for a cash contribution or
return the subdivision plat to the Parks Board with instructions or
further study." (Unified Development Ordinance No. 166.03K)
Justification: The master plan indicates that a park is needed in this area.
Indian trail is located within this development. This trail is
identified on the FATT plan as the #1 priority trail.
Jumper reviewed the Power Point Presentation showing the proposed park land.
Edmonston explained that this land is near the Duncan property which PRAB has
reviewed previously.
Bailey asked is there a stream to the NW and what is going to happen to it?
Matt Crafton responded the stream will be dedicated as Corp of Engineers water.
The stream will remain unharmed.
Hill explained when you are using a cost estimate the final outcome can go either
way. It may be over expended or under expended. Are there a lot of amenities
they are adding to the trail?
Hatfield replied no, the trail will be built to our specs
Colwell asked if the bridge can go from property line to property line.
Edmonston stated David Whitaker has advised staff to use our own cost
estimates.
MOTION:
Hill moved to accept staff recommendation of money, land, and services.
The money in lieu requirements will be first applied to trail construction
through a bid process. The remaining balance will then be applied to
amenities for this park. Park staff is to work with neighborhood in the
selection of the amenities.
Colwell seconded the motion.
November 8, 2004 / 3
The motion was approved 7-1-0 with Colwell, Hill, Mauritson, Marley,
Eads, Bailey, Shoulders voting `yes', and Pawlik Holmes voting 'no'.
4. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Mountain Ranch
Engineer: Crafton Tull and Associates
Owner: Tom Terminella
Location: South of Hwy. 16, West of I-540, near the intersection of
what will be Rupple Road and Persimmon.
Park District: SW
Units: 233 Single Family
Total Acres: 115.31
Land Dedication Requirement: 5.59 acres
Money in Lieu Requirement: $129,315
Existing Parks: Dale D. Clark Park (8 acres); Boys &
Girls Club
Developer's Request: Land dedication of approximately 5.6 acres.
Staff Recommendation: Land dedication of approximately 5.6 acres;
the pond shall be filled and made usable as flat land, street frontage
and visibility shall be provided when the second phase is developed.
All costs associated with removal of the pond and returning the land
into a dry condition shall be the responsibility of the developer.
Justification: Due to the number of homes that will be built in this area, a
neighborhood park would be appropriate.
Jumper reviewed the map of the proposed park land, developer's request, and
staff recommendation. During the second phase of this development the
developer has agreed to gain street frontage for the park.
Mauritson asked if there will be connectivity to the park from Rupple Road.
Hatfield replied yes because there is potential to gain other land making street
frontage available.
Mr. Terminella states that his main concern is that staff looks at this
development on a regional level. He also thinks there should be waterways on
the property.
Mr. Terminella explained there are certain opportunities in the Western
Quadrant. He stated there are developers willing to work together to reach a
mutual agreement on land dedication to create a larger park like Gulley Park. He
asked if Park Staff can come up with an agreement on what other lands can be
added to this dedication is he allowed to "bank" land.
November 8, 2004 / 4
Edmonston replied this has been allowed in the past and would not be a problem
in this development as well.
Pawlik Holmes stated this is what Parks and Recreation would like to accept.
MOTION:
Mauritson moved to accept park land dedication requirements of 5.59 for
acres with this phase of the development, with the final location to be
determined by staff and developer after full development.
Eads seconded the motion.
The motion was approved 7-0-1 with Colwell, Mauritson, Marley, Eads,
Bailey, Shoulders, and Pawlik Holmes voting 'yes' and Hill abstaining
from the vote.
5. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Craig Harper
Engineer: Engineering Services, Inc.
Owner: Craig Harper
Location: Intersection of George Anderson and Albright
roads.
Park District: NE
Units: 48 Single Family
Total Acres: 19.98
Land Dedication Requirement: 1.15 acres
Money in Lieu Requirement: $26,640
Existing Parks: Copper Creek (1.2 acres)
Developer's Request: Money in Lieu
Staff Recommendation: Money in Lieu
Justification: The recreational needs of this area are being met by the
Copper Creek park land
Jumper reviewed the map of the proposed development.
MOTION:
Hill moved to accept money in lieu requirements of $26, 640 for the NE
Quadrant.
Mauritson seconded the motion.
November 8, 2004 / 5
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley,
Eads, Bailey, Shoulders, and Pawlik Holmes voting `yes'.
6. Park Land Dedication: Alison Jumper, Park Planner
Development Name: Riggins-Stonebridge
Engineer: Engineering Services, Inc.
Owner: Doris Faye Roberts
Location: South of Goff Farm Road, adjacent and East
of Stonebridge Meadows Subdivision.
Park District: SE
Units: 117 Single Family
Total Acres: 47.13
Land Dedication Requirement: 2.81
Money in Lieu Requirement: $64,935
Existing Parks: Eagle Park (approx. 5 acres)
Developer's Request: Money in Lieu
Staff Recommendation: Money in Lieu
This recommendation would require a waiver of the Park Land Ordinance to the
City Council due to the project including over 100 units.
`:..However, if the Parks and Recreation Advisory Board determines that a neighborhood
park is not feasible or advisable, it may recommend to the City Council that a cash
contribution pursuant to our ordinance be accepted in lieu of land dedication. The City
Council will either accept the recommendation for a cash contribution or return the
subdivision plat to the Parks Board with instructions or further study." (Unified
Development Ordinance No. 166.03K)
Justification:
MOTION:
The recreational needs of this area are being met by
Eagle Park which is on the southern border of this
development.
Marley moved to accept money in lieu requirements of $64, 935 for the
SE Quadrant.
Eads seconded the motion.
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley,
Eads, Bailey, Shoulders, and Pawlik Holmes voting `yes'.
7. Parks Land Dedication: Alison Jumper, Park Planner
This project was presented to Parks and Recreation Advisory Board on November
3, 2003 and a recommendation was made to accept a land dedication for a trail
November 8, 2004 / 6
corridor to be located offsite. After several changes in phasing for this project,
and discussions with the developer, this project should be revisited by Parks and
Recreation Advisory Board.
Development Name: Bridgeport Phase 7
Engineer: Keystone Consultants
Owner: Arkansas Oaks
Location: South of Mt. Comfort Road, along Hamstring Creek.
Park District: NW
Units: 13 Single Family
Total Acres: 17.4
Land Dedication Requirement: .31
Money in Lieu Requirement: $7,215
Existing Parks: Red Oak Park
Developer's Request: Money in lieu
Staff Recommendation: Money in lieu and a written assurance that the Parks &
Recreation Division will be granted an easement for a trail corridor to the north,
along Hamstring Creek, when that property develops.
Justification: The recreational needs of this area are being met by Red
Oak Park.
MOTION:
Hill moved to accept money in lieu requirements of $7,215 for the NW
Quadrant and a written assurance of the requested easement dedication.
Mauritson seconded the motion.
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley,
Eads, Bailey, Shoulders, and Pawlik Holmes voting `yes'.
8. Park Facility Naming Policy: Steve Hatfield, Park Landscape
Architect/Trails & Greenways Coordinator
There are three park facility names for PRAB's consideration. The Park
Naming Policy states "...PRAB will discuss the recommendations at their
monthly meeting and will leave the issue on the table until the next
scheduled meeting. This one month duration will allow time for any public
comment on the proposed names."
a. Naming of Trail: The Sidewalk and Trails Task Force recommended at
their August 11 meeting to name the trail that runs from 6th Street to
Center Street, Frisco Trail. Frisco is the name of the railway that the trail
is built upon. This trail has formerly been referred to as Center Prairie
Trail.
Staff Recommendation: Parks and Recreation Staff recommend naming
the multi -use trail, Frisco Trail. This item was tabled from the September
13, 2004 PRAB meeting.
MOTION:
November 8, 2004 / 7
Mauritson moved to accept the name of Frisco Trail for the new trail
development referred to as Center Prairie Trail.
Colwell seconded the motion.
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley, Eads,
Bailey, Shoulders, and Pawlik Holmes voting `yes'.
b. Naming of Trail: The Sidewalk and Trails Task Force recommended at
their August 11 meeting to rename East Mud Creek, West Mud Creek Trails
and Lindsey Trail as Mud Creek Trail. Mud Creek is a tributary of the
Illinois River running adjacent to the trail.
Staff Recommendation: Parks and Recreation Staff recommend naming
the trail by Mud Creek as Mud Creek Trail. This item was tabled from the
September 13, 2004 PRAB meeting.
MOTION:
Mauritson moved to accept the name of Mud Creek for the new trail
development referred to as East and West mud Creek Trails.
Eads seconded the motion.
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley, Eads,
Bailey, Shoulders, and Pawlik Holmes voting `yes'.
c. Naming of Disc Golf Course: David Wright, Recreation
Superintendent
The Disc Golf Course was moved from Gulley Park to Lake Fayetteville
North Shore Site the week of October 11, 2004. Parks and Recreation
Staff recommends naming the course Northshore Disc Golf Course because
it is a name that can be easily identified with the park location.
Staff Recommendation: Parks and Recreation Staff recommends naming
the disc golf course at Lake Fayetteville North Shore Site as Northshore
Disc Golf Course. According to the Park Naming Policy, this item needs to
be tabled until next meeting.
MOTION:
Mauritson moved to accept staff recommendation to table this item until the
next regular Parks Board meeting.
Marley seconded the motion.
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley, Eads,
Bailey, Shoulders, and Pawlik Holmes voting 'yes'
November 8, 2004 / 8
9. Movies in the Park Proposal: David Wright, Recreation Superintendent
For approximately two years, Fayetteville Parks and Recreation Staff have
searched for a new special event to host in Walker Park that was different
than the Summer Concerts. Staff discovered a new program that is
growing in park systems all over the country. This program, Movie in the
Park, is a possible addition to our Recreation Programs. PRAB will be
presented with the details of the program, start up costs and annual
expenses to make the program an annual program.
MOTION:
Mauritson moved to accept the proposal to begin a new program offering
Movies in the Park.
Pawlik Holmes seconded the motion.
The motion was approved 8-0-0 with Colwell, Mauritson, Hill, Marley, Eads,
Bailey, Shoulders, and Pawlik Holmes voting 'yes'
10. Parks & Recreation Award: Connie Edmonston, Parks & Recreation
Director
Fayetteville Parks and Recreation received two awards at the 3rd Annual
Construction Industry Recognition Night held on November 1, 2004 that
was sponsored by the Chamber of Commerce for area builders. The "Paws
Award" was received for the dog depot stations in our parks and the "Trails
Award" was received for Mud Creek Trail. Edmonston exhibited the awards.
11. Other Business
Christmas Lunch\Dinner Date: Please bring your calendar.
Edmonston explained this year Parks and Recreation would like to honor Parks
Board for their dedication with a Holiday lunch or dinner.
The date for the lunch was set for December 15, 2004 at Noon. The location is to
be announced.
Adjournment
Meeting was adjourned at 7:50 p.m.
Minutes submitted by: Rachel Weber
November 8, 2004 / 9
