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HomeMy WebLinkAbout2004-03-01 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes March 1, 2004 Opening: Prior to the meeting, Parks staff met with PRAB members and neighborhood citizens at the Gregg Street neighborhood garden spot located between Stone and 6th Streets to view the site. The regular meeting of the Parks and Recreation Advisory Board was called to order at 5:42 p.m. on March 1, 2004 in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas by Chairman Colwell. Present: Parks and Recreation Advisory Board members Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, Pawlik Holmes; City staff Coles, Ohman, Wright, Jumper, Weber, Hatfield, Edmonston; and Audience. 1. Approval of February S. 2004 Minutes MOTION: Hill moved to approve the Parks and Recreation Advisory Board January 5, 2004 meeting minutes as distributed. Eads seconded the motion. The motion was approved 6-0-0 with Colwell, Bailey, Eads, Hill, Marley, and Mauritson voting `yes' with Shoulders and Pawlik Holmes absent for the vote. 2. Community Park Update Ohman stated on February 17, 2004, an application for funding was submitted to ADEQ on receiving reimbursement funding for the site characterization study through a memo of agreement. Staff is currently working with ADEQ. Terracon Consultants contract approval has been placed on the Consent Agenda on March 2, 2004. The Notice to Proceed will be issued on March 8, 2004. The cost of the study has been verified by ADEQ as reimbursable expenses. March 1, 2004 / 1 Hill stated the Funding Committee reviewed development cost and recommends making a motion to sell or trade Hobby Use Park. This is prime property to sell for development in that area. It would help supply needed funds for community park. Edmonston stated it is necessary to go to Arkansas Department of Parks and Tourism to change the boundary in order to sell such property. Hill clarified the recommendation is to trade and not to sell the land. The Hobby Use Park land will be traded to the City for other identical parkland. Shoulders asked if other park land was reviewed for the purpose of trade or sale. Hill stated the Funding Committee discussed reviewing a list of smaller park property for this purpose. Citizen asked if the city must purchase all of the Cummings property. Ohman explained the agreement is a right of first refusal which gives the City the first option to purchase if an offer is made on any part of the Cummings Estate within the time specified in the agreement. Mayor Coody stated that developers have offered to purchase Hobby Use Park land. The City would be willing to work with Parks and Recreation to make the trade. It would be in the cities best interest to purchase all of the offered land from the Cummings property. The City can purchase all the land and then sell some of the land to recoup the cost of the purchase. Citizen asked if Fayetteville Schools are going to purchase some land. Mayor Coody replied we can not give away land however, the option for the schools to purchase more land than what is needed is available. This would give them the option to sell some of their purchased land to recoup some of their purchase cost as well. Mauritson asked Mayor Coody what the minimum acreage developers will want. Mayor Coody replied there is a lot of development land plus about 300-325 acres available for green space use. March 1, 2004 / 2 Mayor Coody asked Ms. Ohman if she had been able to contact any of the adjacent owners. Ohman replied not yet. Marcia Rachel asked if the City of Fayetteville is interested in purchasing land off Shiloh for second access to the property. Mayor Coody mentioned that there is interest in an outdoor amphitheatre incorporated into the park plan. He summarized this is a good economic development without a major investment. MOTION: Hill moved for Park staff to study Hobby Use in order to qualify it as a property to trade for other city property. Colwell seconded the motion. Upon roll call, the motion was approved 8-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting 'yes'. MOTION: Hill moved for Park staff to request at least 3 million dollars of the proceeds from Wilson Springs to be allocated for Community Park land. Mauritson seconded the motion. Upon roll call, the motion was approved 8-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting 'yes'. 3. Disc Golf: Randy Lee Lee explained there have been a lot of meetings to solve the issues with this request. A meeting with Trey Marley was held to walk North Shores location. Mauritson asked if there is a true guideline for discs to stay clear of the water. March 1, 2004 / 3 Hatfield replied no. Lee asked for sections of the brush to be cleared by Parks. Edmonston replied Parks Staff will need to walk through the park with the disc golf group to determine where to clear brush. Hill requested the cost analysis sought from the last PRAB meeting. Lee stated there will be a savings on the parking lot. The association would like to keep a nine -hole course at Gulley Park thus removing nine holes from Gulley. There is a donation of a minimum of nine holes. The course will need concrete t -pads however, would like to wait until the course is completed and permanent to install the t -pads. 18 metal sleeves will need to be purchased @ $25 each. 25 x 18=$450. Colwell asked if the association would be willing to donate labor for clearing. Lee replied yes, we have 30 volunteers. Ash stated the Hobby Use Area will be missed however, he agrees with the North Shores location. Lee stated there is a mutual agreement that Gulley Park is too crowded. Edmonston stated that Gulley Park is a very busy place to have even nine holes. The safety concerns should be addressed. Hill asked if certain discs can be restricted from Gulley Park. Lee stated there is no way to regulate that type of restriction. Hill asked how much will the course cost. Lee reviewed $450 for sleeves, $1500 for t -pads, a cost for signs, and padlocks for the baskets. Mauritson stated that staff should be involved in the course installation. March 1, 2004 / 4 Edmonston asked the Association to set up the course at Gulley Park and staff will meet to review. Hill moved to establish an 18 -hole disc golf course at North Shores. Marley seconded the motion. Upon roll call, the motion was approved 8-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting 'yes'. 4. Gregg Street Property Mill District Neighborhood Association has requested for the Parks and Recreation Division to review .27 acres parcel of land located on Gregg Street for a park/green space/garden per attached letter. This property was originally purchased for street- right- of -way needs. It has been determined that it is no longer needed for future street improvements. City Administration has requested for a recommendation from Parks and Recreation Staff and PRAB concerning the use of this property. The land is located on Gregg Street between Stone and 6t" Streets. It is west of the proposed Center Prairie Trail. See attached maps and pictures. Colleen Pancake has 139 signatures on a petition for the City to preserve this land as a park or green space. The petitions will be available at the meeting. Parks and Recreation Staff Recommendation: The location of the land is not suitable for a trail head. Staff does not recommend it as a site for a park due to its close proximity to Frisco Park and very small acreage. According to the Parks Master Plan, park land is not needed in this area. Colwell stated that he thinks there is an interest with it remaining a neighborhood garden/park area. Ms. Colleen Pancake stated that this area is not just a green space; it is a green space adjacent to a larger green space and trail. Hill stated that the Funding Committee discussed selling these types of properties to the associations. Councilwoman Brenda Thiel stated that when she first was elected to council the City Administration was going to sell the property. The neighborhood wants to keep the property. The Street Division may sell this property in the future. It is more protected by Parks Division. She stated the neighborhood could not afford to purchase the land. Councilman Robert Reynolds stated Colleen Pancake has held a neighborhood clean-up on this area for the past six years. March 1, 2004 / 5 Shoulders asked if Parks staff recommendation was based on maintenance expenses. Edmonston replied the recommendation was based on the Master Plan and maintenance. Hill stated that by Parks obtaining the property offers no assurance that the land will not be sold because this property qualifies as land that will soon be reviewed to be sold. Pawlik Holmes asked about an appraisal of the property. Bailey agreed that Parks staff and Board members will soon be getting rid of these types of small areas. Hill asked if Parks could lease the property to the neighborhood for one dollar per year. Pancake replied this involves liability to the neighborhood. Edmonston stated that if the area becomes Park property, then staff would need to review safety of the area including hazardous trees and or equipment. Mauritson asked staff to view all pieces of land and give staff an opportunity to report back to PRAB. Marley stated upon review no solution will change. 5 [GI O (GE F Pawlik Holmes moved for staff to investigate other solutions to an agreement or partnership and review in one month. Mauritson seconded the motion. Upon roll call, the motion was approved 8-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting 'yes'. Edmonston, Parks staff, and Parks board thanked the association for all its hard work and efforts. March 1, 2004 / 6 S. 6. Park Land Dedication Development Name: Engineer: Owner: Location: Park District: Units: Total Acres: Land Dedication Requirement Money in Lieu Requirement: Existing Parks: Staff Recommendation: Justification: MOTION: Deer Path Estates Phase II Project Design Consultants, Inc. SCB Investments, LLC North of Hwy. 16, on the East side of Crossover Road across from The Cliffs Development. South East 16 Single Family 9.134 .38 Acres $8,880 Happy Hollow Park within 1 mile (5 acres) Proposed Stone Mountain Park within 1/2 mile (8.2 acres) Money in Lieu Although a deed has not yet been received, an approximate 8 acre park in the Stone Mountain Development to the North is planned. This park will be accessible from Deer Path Estates by way of proposed Skyview Lane and is within a 1/2 mile radius. Hill moved to accept Money in Lieu of a land dedication to satisfy the Park Land Dedication Ordinance for the proposed Deer Path Estates Phase II Development. Bailey seconded the motion. Upon roll call, the motion was approved 8-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting `yes'. Mt. Sequoyah Woods Request- Alison Jumper Alison Jumper has been working with the Fayetteville Natural Heritage Association on several projects relating to Mount Sequoyah Woods property. She has coordinated with the City Surveyors in completing a boundary survey of the property. The Association is requesting approval of several short term projects for Mount Sequoyah Woods March 1, 2004 / 7 including trail restoration, litter cleanup, and signage. See attached proposal from Karen Rollet Crocker and Duane Woltjen. Pawlik Holmes asked where the salamander pond would be located. Woltjen replied it would be placed near the old farm road on the property. Marley asked if the pond would get in the way of the trail. Woltjen replied that the pond would not be in the way of the trail. MOTION: Hill moved to approve the request for these short term projects. Mauritson seconded the motion. Upon roll call, the motion was approved B-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting 'yes'. 7. 2003 Parks and Recreation Annual Report Mauritson moved to approve the 2003 Parks and Recreation Annual Report as distributed. Eads seconded the motion. Upon roll call, the motion was approved B-0-0 with Colwell, Bailey, Eads, Hill, Marley, Shoulders, Mauritson, and Pawlik Holmes voting `yes'. S. Trail Update Hatfield stated the contractor for Walker Park Senior Trail is ready to start construction in light of the recent weather delay. West Mud Creek Trail is 99% complete on all drainage. Center Prairie Trail bid opening is on March 4, 2004. This project includes trail lighting and a pedestrian crosswalk on Center Street that is light activated when pedestrians approach the crosswalk. Lake Fayetteville Spillway Bridge will continue and will bid in April. March 1, 2004 / 8 9. Urban Forestry Plan 2004 Coles reviewed the Urban Forestry Program plans for 2004. A goal of planting 15-20% more trees than the previous year has been set. 200 street adjacent trees have been purchased to plant in various locations. A finalized version of Urban Forest Management Plan is complete and will be utilized. April 3rd is the Annual Tree Giveaway that is held in celebration of Arbor Day and the opening of the Farmer's Market. A $20,000 grant has been awarded from the Urban Forestry Commission for the chipper and bucket truck to share with Transportation. Neighborwoods has been replaced with the Community Tree planting program. S. Adjournment Meeting was adjourned at 7:30 p.m. Minutes submitted by: Rachel Weber Approved: March 1, 2004 / 9