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Home My WebLink About2004-01-22 - MinutesPARKS AND RECREATION ADVISORY BOARD Meeting Minutes January 22, 2004 Opening: The special meeting of the Parks and Recreation Advisory Board Funding Committee was called to order at 12:55 p.m. on January 22, 2004 in the Conference Room of the Parks and Recreation Building located at 1455 Happy Hallow Road, Fayetteville, Arkansas by Rebecca Ohman. Present: Parks and Recreation Advisory Board members Hill, Mauritson, Pawlik Holmes; Alderman, Kyle Cook; City Staff Coles, Ohman, Wright, Brady, Weber, Hatfield, Edmonston; and Audience. Ohman distributed and reviewed packets containing the Project Schedule, Cummings Property Information, Landfill Reclamation, ADEQ Post Closure Trust Fund Grant Application, Right of Access and First Refusal Agreement, and Funding Information. Edmonston went over sales tax revenues, HMR revenues, and the master plan estimated revenues. Parks Staff also requested that the Lights of the Ozarks change in funding source be placed on the agenda for the next regular PRAB meeting. Hill agreed to put the Lights of the Ozarks funding transfer on the next agenda. Edmonston reviewed revenues from sales tax and HMR revenues and the disbursement of these funds throughout the city. She discussed the Master Plan recommendation of funding including the possibility of issuing bonds for Community Park. Ohman reviewed Project Schedule including dates and deadlines for the process. She acknowledged a tentative deadline of May 3, 2004 to know what action will be taken on purchasing the land. She stated the next thing to do is to set goals for this committee. Pawlik Holmes asked if we have an estimate of what the total cost will be for this project including acquiring the entire land available. Ohman replied there is just an appraisal on file for the five hundred acres. January 22, 2004 / 1 Pawlik Holmes asked what are the owners asking for the property. Ohman replied the owners are asking $10,000 per acre however, have indicated the intention to negotiate. Pawlik Holmes asked if Park Staff has a goal price in mind that will need to be raised for the 500 acres or the 300 acres. Hatfield stated the development will be the same no matter where the park is located. Mauritson asked if there will be other outside funding from other sources. Mauritson declared the need to explore other funding sources including requesting assistance from the city as well as the possibility of selling or trading other park land. Hill requested Park Staff to develop an estimated figure for the entire project assuming we will purchase the 500 acres. Hill added it is extremely important to include line items in the estimates to explain in great detail to the public where the money is going. Edmonston stated the need to be sure to include all the special interest groups in this plan. Hill stated if the community is well informed to exactly what the money will be funding then the community will vote for a funding request. Pawlik Holmes expressed the need for a visual of what the park will include. Mauritson added that maybe this tentative visual can be structured in phases. Pawlik Holmes discussed the need to meet with a finance group to further explore the options with accurate rates and information. Mauritson stated the park must be more functional to meet many different needs even if we have to limit the amount of facilities and plan several phases. Hill stated PRAB needs to know how much money is available to attach to a bond re -payment. January 22, 2004 / 2 Edmonston declared that all the capital money can not be spent on one park. She added that other projects in the master plan should remain priority as well. Edmonston explained the significance of working on several funding sources including bonds and mill age then the community will then step forward and donors will make contributions. Hill stated to make sure the payback funds is permanent and stable for issuing a bond. Edmonston confirmed the need to keep this park in working progress and fresh on the minds of the citizens. She added we can get the support if we develop the marketing package. Cook agreed the project should be looked at with the intention of completing in phases to include all the necessities of the community. Pawlik Holmes stated the need to know what the City is prepared to do to help. Hill discussed the plan as follows: 1. Develop a number and bring it to the board. 2. Submitted the amount needed for the project to City Council and get input from them on where to get the funds. 3. Finally, bring those ideas to the public. Items requested by the committee from Parks Staff include: • CIP Money • Estimate of park needs • Wish List for park • Simple overlay of park on evaluated land Adjournment Meeting was adjourned at 2:15 p.m. Minutes submitted by: Rachel Weber Approved: February 2, 2004 January 22, 2004 / 3