HomeMy WebLinkAboutORDINANCE 5850of 4AYFrrF
� L
ti C
G •F
8
4�XA NSPS
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Ordinance: 5850
File Number: 2016-0056
NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION ONE-YEAR
CONTRACT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL
PLANNING COMMISSION IN THE AMOUNT OF $40,488.80 FOR A STORMWATER EDUCATION
PROGRAM FOR 2016
WHEREAS, the City of Fayetteville, along with seventeen other cities in Northwest Arkansas, has been
operating under the Environmental Protection Agency's federally mandated Phase II Stormwater Regulations
as a Municipal Separate Storm Sewer System; and
WHEREAS, the Northwest Arkansas Planning Commission has determined that a regional approach to
certain minimum control measures required for renewal of Municipal Separate Storm Sewer System permits
- specifically Public Education and Outreach, Public Involvement and Participation, and the education
component of Pollution Prevention/Good Housekeeping - is both logical, cost effective and appropriate, and
this approach has been approved by the Arkansas Department of Environmental Quality; and
WHEREAS, the Northwest Arkansas Planning Commission has endorsed a proposal from the University of
Arkansas Cooperative Extension Service to design and provide a stormwater education program to all
Municipal Separate Storm Sewer Systems in Northwest Arkansas; and
WHEREAS, the cost of the agreement to the City for 2016 exceeds $20,000.00 and would otherwise
require competitive bidding unless the requirement is waived.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
Page 1 Printed on 2117116
File Number.- 2016-0056
OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and authorizes the Mayor to sign a Memorandum of
Understanding, a copy of which is attached hereto and made a part hereof, between the City and the
Northwest Arkansas Regional Planning Commission in the amount of $40,488.80 for a Stormwater
Education Program to be provided by the University of Arkansas Cooperative Extension Service to satisfy
portions of the Environmental Protection Agency's Phase II Stormwater Regulations.
PASSED and APPROVED on 2/16/2016
Attest:
Sondra E. Smith, City Clerk Treasurer
Page 2 Printed on 2117116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0056
Agenda Date: 2/16/2016 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: D. 2
File Type: Ordinance
NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION ONE-YEAR
CONTRACT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL
PLANNING COMMISSION IN THE AMOUNT OF $40,488.80 FOR A STORMWATER
EDUCATION PROGRAM FOR 2016
WHEREAS, the City of Fayetteville, along with seventeen other cities in Northwest Arkansas, has been
operating under the Environmental Protection Agency's federally mandated Phase II Stormwater
Regulations as a Municipal Separate Storm Sewer System; and
WHEREAS, the Northwest Arkansas Planning Commission has determined that a regional approach to
certain minimum control measures required for renewal of Municipal Separate Storm Sewer System
permits - specifically Public Education and Outreach, Public Involvement and Participation, and the
education component of Pollution Prevention/Good Housekeeping - is both logical, cost effective and
appropriate, and this approach has been approved by the Arkansas Department of Environmental
Quality; and
WHEREAS, the Northwest Arkansas Planning Commission has endorsed a proposal from the
University of Arkansas Cooperative Extension Service to design and provide a stormwater education
program to all Municipal Separate Storm Sewer Systems in Northwest Arkansas; and
WHEREAS, the cost of the agreement to the City for 2016 exceeds $20,000.00 and would otherwise
require competitive bidding unless the requirement is waived.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal competitive bidding and authorizes the Mayor to sign a Memorandum of
Understanding, a copy of which is attached hereto and made a part hereof, between the City and the
Northwest Arkansas Regional Planning Commission in the amount of $40,488.80 for a Stormwater
Education Program to be provided by the University of Arkansas Cooperative Extension Service to
satisfy portions of the Environmental Protection Agency's Phase II Stormwater Regulations.
City of Fayetteville, Arkansas Page 1 Printed on 211712016
File Number.' 2016-0056
City of Fayetteville, Arkansas Page 2 Printed on 211712016
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
Legistar File ID
2/16/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/29/2016 Engineering /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
Waiving competitive bidding and approving of a one-year agreement in the amount of $40,488.80 with the
Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the
University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit
requirements
Budget Impact:
4470.9470.5817.00 4470 - Sales Tax Capital Improvements
Account Number Fund
02097.1
Stormwater Quality Management (Stormwater
Quality Mgmt/Nutrient Reduct)
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Project Title
Current Budget $ 200,000.00
Funds Obligated $ -
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
Tay Nyillle
ARKNSAS
MEETING OF FEBRUARY 16, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: January 27, 2016
SUBJECT: Waiving competitive bidding and approving of a one-year agreement in the
amount of $40,488.80 with the Northwest Arkansas Regional Planning Commission for a
Stormwater Education Program to be provided by the University of Arkansas Cooperative
Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements
RECOMMENDATION:
Staff reccomends waiving competitive bidding and approving of a one-year agreement in the
amount of $40,488.80 with the Northwest Arkansas Regional Planning Commission for a
Stormwater Education Program to be provided by the University of Arkansas Cooperative
Extension service to satisfy portions of the NPDES Phase 11 Stormwater Permit requirements.
BACKGROUND:
The City of Fayetteville has participated in the educational program provided by the University of
Arkansas Cooperative Extension since its inception. This program has been very successful
and a valuable asset to the public as well as the city.
DISCUSSION:
Since 2003, the cities of Bentonville, Bethel Heights, Elkins, Elm Springs, Farmington,
Fayetteville, Greenland, Johnson, Little Flock, Lowell, Springdale and Rogers along with Benton
and Washington Counties and the University of Arkansas have been operating under EPA's
federally mandated Phase II Stormwater regulations as Municipal Separate Storm Sewer
Systems (MS4s). The cities of Bella Vista, Cave Springs, Centerton, Pea Ridge, Prairie Grove,
and Tontitown were recently designated as MS4s based on the 2010 census and these cities
are joining the education program this year. While these jurisdictions obtained separate
National Pollutant Discharge Elimination System (NPDES) permits, they jointly contracted with
Cooperative Extension Service (CES) through the NWA Regional Planning Commission as a
successful and cost-effective means of implementing the following minimum control measures
required in their Phase II permits as well as ensure uniformity in the message presented to
residents of Northwest Arkansas:
1) Public Education and Outreach
2) Public Involvement and Participation
6) Pollution Prevention and Good Housekeeping (training for municipal employees)
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Positive feedback from ADEQ and participating MS4s has led to the CES and the NWARPC
partnering for an additional urban stormwater education program in support of the MS4s' new
2014-2019 stormwater management permits. This contract is for participation in a 1-Year
Regional Stormwater Education and Coordination Program.
BUDGET/STAFF IMPACT:
Funding in the amount of $40,488.80 is available in the Stormwater Quality Management and
Nutrient Reduction Plan Budget. These funds are proposed to be utilized to satisfy the terms of
the agreement.
Attachments:
Memorandum of Understanding
Urban Stormwater Education Program 2015-2019 Summary
Cost Allocation Summary
City of Fayetteville - Purchase.Order Request (PO)
Requisition o.:
ate:
(Not a Purchase Order)
P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor
881�
Vendor
NWA Regional Planning Commission
Mail
Yes I No
Legistar#:
#:
Name:
2016-0066
FOB Point:
Taxable
Address:
r Yes 177 No
Expected Delivery Date:
Zip Code:
Ship to code:
Quotes Attached
City:
State:
Yes r No
Requester: Alan Pugh
Requester's Employee #
Extension:
4073
1 8208
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
2016 Stormwater Education
1
LOT
40,488.80
$40,488.80
02097.1
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
pecia nstructions:
Subtotal: $40,488.80
Tax: $0.00
Total: $.40,488.80
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Revised 6/18/2014
FAYETTEVILLE
MEMORANDUM OF UNDERSTANDING FOR THE MS4:
JURISDICTIONS OF NORTHWEST ARKANSAS AND
THE NORTHWEST ARKANSAS REGIONAL PLANNING
COMMISSION
WHEREAS, eighteen cities in Benton and Washington Counties, the
counties themselves, and the University of Arkansas meet the U.S.
Environmental Protection Agency's "small" urbanized area municipal
separate storm sewer (MS4) criteria, and must comply with national Phase
II Stormwater Regulations; and
WHEREAS, the Arkansas Department of Environmental Quality
(ADEQ), the state agency authorized by EPA to issue National Pollutant
Discharge Elimination System (NPDES) permits requiring and ensuring
compliance, will establish dates for affected .entities to be covered under
Arkansas' general permit for MS4s; and
WHEREAS, said permit requires development, implementation, and
evaluation of a stormwater management plan, that addresses each of the six
minimum control measures identified in the Phase II Storm Water
Regulations contained in 40 CFR 122.26 and outlined in Part I.B. and
WHEREAS, the Northwest Arkansas Regional Planning
Commission (NWARPC) has coordinated meetings between
representatives of affected jurisdictions in an effort to determine, in the
interest of economy and efficiency, whether certain stonnwater permit
components could be addressed collectively, rather than individually; and
WHEREAS, it has been determined that a cost effective, regional
approach to certain minimum control measures required as part of the
permit — namely Public Education and Outreach, Public Involvement and
Participation, and the education component of Pollution Prevention/Good
Housekeeping — is both logical and appropriate; and.
WHEREAS, the NWARPC previously requested and received
statements of qualifications from interested institutions and firms with
demonstrated water quality educational expertise, and has, in cooperation
with representatives of affected MS4 jurisdictions, endorsed the attached
proposal from the University of Arkansas Cooperative Extension Service;
and
WHEREAS, the ADEQ has endorsed the regional concept and
proposal for addressing said minimum control measures; and
WHEREAS, said representatives of affected MS4s have also
endorsed the distribution of costs associated with the proposal as shown on
the attached cost allocation plan; and
l
FAYETTE V ILLE
WHEREAS, the Board of Directors of the NWARPC have
authorized the Commission to act as the financial clearinghouse and
primary contractor, on behalf of said MS4s, in connection with said
proposal.
NOW, THEREFORE BE IT RESOLVER THAT WE, THE
UNDERSIGNED MS4 JURISDICTION, AND THE BOARD OF
DIRECTORS OF THE NORTHWEST ARKANSAS
REGIONAL PLANNING COMMISSION, AGREE AS -
FOLLOWS
SECTI.ON 1. To participate in a 1-Year Regional Stormwater Education
and Coordination Program :(January 1, 2016 — December 31, 2016), to be
carried out by the University of Arkansas Cooperative Extension Service
through an engagement with the Northwest Arkansas Regional Planning
Commission, with costs based on a Base cost and each jurisdiction's pro-
rated share of the region's 2010 urbanized area population; it being
understood that said services to be provided shall satisfy requirements for
the federally -mandated minimum control measures referenced herein.
Commitments for participation in said program in future years will require
governing body approval on a year-to-year basis.
SECTION 2. To participate financially in accordance with the attached
cost allocation plan. Any increases in the costs allocated to the
undersigned MS4 due to the failure of other MS4 jurisdictions to
participate shall be subject to the approval of the undersigned MS4.
SECTION. 3. That all funds received by NWARPC from MS4s, shall be
utilized in their entirety for stormwater management program services and
coordination activities in connection with EPA Phase I1 Stormwater
Program requirements, and ,shall _be accounted for separately from all other
Commission funds.
Dated ;t .'� A day of LghAj_ a®its
2
2016 Cost Allocation* of U of A Cooperative Extension Service Regional Stormwater Education and NWA Regional Planning
Commission Stormwater Coordination for NWA MS4 Jurisdictions
MS4 Cost = $2,000 Base cost + (Remaining Program Cost x % NWA Urbanized Area Population)
Using 2010 US Census. Urban Block Data for the 21 MS4 Collaborating Jurisdictions
Jurisdiction
Urbanized Area
Population
Total Population
% Urbanized Area Population
$2,000 Base with %
Urbanized Area
Greenland
Elm Springs
Cave Springs
Bethel Heights
Tontitown
Liftle flock
Elkins
Johnson
721
973
969
2,359
71
1,742
1,991
3,123
1,294
1,535
1,931
2,372
2,460
2,585
2,648
3,354
0.24%
0.33%
0.33%
0.80%
0`.02%
0.59%
0,67%
1.06%
$2,423.95
$2,572.13
$2,569.77
$3,387.09
$2,041.75
$3,024.30
$3,170.71
$3,836.33
Prairie Grove
69
4,380
0.02%
$2,040.57
Pea Ridge
4,298
4,794
1.46%
$4,527.23
Farmington
4,964
5,974
1.68%
$4,91+8.84
Lowell
6,574
7,327
2.23%
$5,865.52
Centerton
9,135
9,515
3.10%
$7,371.39
Bella Vista
22,841
26,461
7.74%
$15,430.54
U of A
5,801
27,503
1.97%
$5,411.00
Bentonville
33,801
35,301
11.45%
$21,875.03
Washington Count $
1,868
203,065
0.63%
$3,098.39
Benton Count.
5,339
221,339
1.81%
$5,139.34
Rogers
54,897
58,895
18.60%
$34,279.51
Springdale
68,088
70,747
23.07%
$42,035.83
Fayetteville
65,457
73,580
22.18%
$40,488.80
rrogram i oiais zyo uu7 1 UU UU"/o $215,508.00
Note: Budget year runs from January 1 through December 31 of each calendar year �a�01(p
* These dollar breakouts assume all jursidictions participate
Total population reflects the total county population including all incorporated areas
A. Minimum Control Measure #1:
Public Education and Outreach on Stormwater Impacts
Permit Requirements: Regulation 40 CFR 122.34(b)(1): "The permittee must implement a
public education program to distribute educational materials to the community or conduct
equivalent outreach activities about the impacts of stormwater discharges on water bodies and
the steps that the public can take to reduce pollutants in stormwater runoff."
Decision Process
The City of Fayetteville participates in monthly meetings of the NWA Stormwater Compliance
Group. We also have representation on the NWA Stormwater Education Steering committee
(public membership comprised of diverse backgrounds/interests) convenes at least once each year
to review and evaluate program accomplishments and plan next steps. Both groups provide the
localized input used to identify critical stormwater issues and target audiences and program
methods and public relations strategies.
Applicable Public Education/Outreach BMPs
Develop and distribute electronic and printed educational materials
Input from both the MS4 Stormwater Compliance Group and Education Steering Committee
guides the emphases of electronic and printed educational materials. Once topics have been
identified, materials will be developed, adapted, and/or gathered for distribution at public
meetings, in support of presentations, and with educational displays. Examples may
include fact sheets, podcasts, e-learning modules, website content, newsletters, press releases,
and PSAs.
Measureable Goals:
A minimum of 20 electronic and printed educational materials will be developed.
The number of educational materials distributed will be documented.
MS4 Stormwater Compliance Group and Education Steering Committee meetings attendance
will be documented.
Create displays and staff educational booths
Displays highlighting the annual topics of emphasis will be created and set up/staffed at libraries,
banks, schools, local festivals, county fairs, etc.
Measureable Goal:
Stormwater displays will be created and used at a minimum of 5 events/locales
Conduct stormwater programs for adult audiences
Educational presentations will be given to illustrate stormwater dynamics, identify potential
pollutants and pathways, describe techniques to reduce stormwater. pollution and encourage
voluntary BMP implementation according to the annual topic/audience emphases outlined in the
SWMP.
Measureable Goal:
At least 10 stormwater education programs will be conducted for adult audiences
Conduct hand -on youth stormwater/water quality education programs
Educational programs for school youth will focus on the water cycle, watersheds, stormwater
dynamics, water quality and pollution prevention using the EnviroScape surface runoff model,
groundwater simulator, hands-on exercises from Project WET, Project WILD, and Project
Learning Tree and creekside classrooms. Programs conducted will support the Arkansas State
Frameworks/Common Core required curriculum.
Measureable Goals:
At least 20 stormwater education programs will be conducted for youth audiences
Responsible Party
The Northwest Arkansas Regional Planning and the University of Arkansas Cooperative
Extension Service has contracted with the municipality to be responsible for the development
and implementation of the public education efforts. A copy of that agreement is included in this
plan.
Performance Standard:
Urban stormwater outreach/education programs will reach at least 32,729 residents (50% of the
urbanized area population).
Minimum Control Measure #1:
5 Year Implementation Schedule
2015
2016
2017
2018
2019
Topic Emphases:
Topic Emphasis:
Topic Emphasis:
Topic Emphasis:
Topic Emphasis:
Yard and garden
Automotive
Septic system and
Litter/trash
Irrigation management
management
maintenance
pool maintenance
management
to minimize runoff/
disconnecting
impervious surfaces
Target Audience:
Target Audience:
Target Audience:
Target Audience:
Target Audience:
Homeowners and
Vehicle owners
Homeowners with
General public,
Homeowners and
garden enthusiasts
septic systems/
homeowners
businesses with
pools
irrigation systems and
guttering
Rationale:Rationale:Rationale:Rationale:Rationale:
Improper yard waste
Leaking automotive
Malfunctioning
Improper handling
Efficient irrigation
disposal can clog
fluids and washing
septic systems,
and disposal of
conserves water and
storm drains and
vehicles on paved
improper handling
litter can allow it
prevents it from
excess fertilizer and
surfaces allow oil,
and disposal of
to enter the storm
entering the storm drain
pesticide applications
grease and
pool chemicals
drain system and
system while
can contaminate
chemicals
and emptying
impact stormwater
disconnecting
stormwater with
to be carried in
chlorinated pool
quality
impervious surfaces
nutrients and
stormwater to local
water can impact
minimizes runoff by
chemicals
waterways
stormwater quality
enhancing infiltration
B. Minimum Control Measure #2:
Public Involvement/Participation
Permit Requirements: The permittee must, at a minimum, comply with State and local public
notice requirements when implementing a public involvement/participation program.
Decision Process
The City of Fayaetteville participates in monthly meetings of the NWA Stormwater Compliance
Group. We also have representation on the Stormwater Education Steering committee (public
membership comprised of diverse backgrounds/interests) convenes at least once each year to
review and evaluate program accomplishments and plan next steps. Both groups provide the
localized input used to identify critical stormwater issues and target audiences and program
methods and public relations strategies.
Applicable BMPs
Engage Residents in Stormwater Policy Development
Input from both the MS4 Stormwater Compliance Group and Education Steering Committee guides
the emphases of electronic and printed educational materials. Once topics have been identified,
materials will be developed, adapted, and/or gathered for distribution at public meetings, in support of
presentations, and with educational displays. Examples may include fact sheets, podcasts, e-learning
modules, website content, newsletters, press releases, and PSAs. (This item to be tracked and
documented within Public Education/Outreach, MCM #1)
Measureable Goals:
The number of educational/announcements materials distributed will be documented. (see
MCM #1)
MS4 Stormwater Compliance Group and Education Steering Committee meetings attendance
will be documented. (see MCM #1)
Train and Utilize Volunteer Educators
"Train -the -trainer" processes will be used to engage public volunteers and educators in teaching
stormwater and pollution prevention (e.g. Benton and Washington County Master Gardeners,
Master Naturalists, LakeSmart Leaders, etc.)
Measureable Goal:
At least 5 train -the -trainer programs will be conducted.
Conduct Public Participation/Involvement Events
Citizen and youth groups will participate in public involvement events (litter pick up,
establishing demonstration rain gardens, planting riparian vegetation, stenciling storm drain
inlets, etc.).
Measureable Goal:
At least 5 public participation events will be coordinated.
Responsible Parties
The jurisdiction is responsible for the development and implementation of the public involvement
and participation efforts, utilizing the services of the University of Arkansas Cooperative Extension
Service (contracted through the Northwest Arkansas Regional Planning Commission).
Performance Standard
At least 5 public participation and involvement activities will be conducted.
Minimum Control Measure #2:
5 Year Implementation Schedule
2015
2016
2017
2018
2019
Program Emphasis:
Program Emphasis:
Program Emphasis:
Program Emphasis:
Program Emphasis:
Engage organizations
Engage HHW
Partner with POAs,
Coordinate clean up
Partner with the
(such as Master
Collection Centers
Health Department and
events (potential
Arkansas Irrigation
Gardeners, POAs and
and automotive
watershed organizations
locations: creek, lake,
Association to
lawn care/landscaping
shops to promote
to promote proper
park, trail or roadway)
promote proper
professionals) to
their vehicle fluid
septic system function
irrigation system
promote stormwater
collection
through inspections
use/maintenance
pollution prevention
and regular pumping
education
Target Audience:
Target Audience:
Target Audience:
Target Audience:
Target Audience:
Homeowners, lawn
Vehicle owners,
Homeowners with
MS4 residents
Homeowners and
care/landscaping
automotive
septic systems or
businesses with
professionals
maintenance
swimming pools
irrigation systems
professionals
Rationale:Rationale:Rationale:Rationale:Rationale:
Improper management
Improper handling/
Malfunctioning septic
Improper handling
Efficient irrigation
of grass clippings and
disposal of
systems, improper
and disposal of litter
conserves water and
leaves can clog storm
automotive fluids
handling and disposal
can allow it to enter
prevents it from
drains and excess
allow oil, gasoline
of pool chemicals and
the storm drain system
entering storm drain
fertilizer and pesticide
and other vehicle
emptying chlorinated
and impact
systems
applications can
fluids to be
pool water can impact
stormwater quality
contaminate stormwater
transported in
stormwater quality
with nutrients and
stormwater to local
chemicals
waterways
—rt�i 0 o 15 q V) r7
NORTHWEsTARKANSAS
Democrat *1c'mutte
I,:, P.., i6,07, r,:,Y,[:Ti-:Vl..ir_R /2,029..792�-1700 P..-: 479695-Mlr9 WW.a N;',j,ADeCor,'
AFFIDAVIT OF PUBLICATION
I, Cathy Wiles, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
ORD. NO 5850
Was inserted in the Regular Edition on:
February 25, 2016
Publication Charges $ 152.10
061ke'.., vi&
Cathy Wiles
Subscribed and sworn to before me
This I day of M(4/C k 2016.
S
Notary Public
My Commission Expires: '7 1Z1Z15*"
ASHLEY DAVIS
Arkansas - Washington County
Notary Public - Comm# 12694247
My Commission Expires Jul 2, 2025
* *NOTE*
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: Ordinance #5850
File Number: 2016-0056
NORTHWEST ARKANSAS REGIONAL
PLANNING COMMISSION ONE-YEAR
CONTRACT:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND
APPROVE A ONE-YEAR CONTRACT
WITH THE NORTHWEST ARKANSAS
REGIONAL PLANNING COMMISSION
IN THE AMOUNT OF $40,488.80 FOR A
STORMWATER EDUCATION
PROGRAM FOR 2016
WHEREAS, the City of Fayetteville,
along with seventeen other cities in
Northwest Arkansas, has been
operating under the Environmental
Protection Agency's federally mandated
Phase II Stormwater Regulations as a
Municipal Separate Storm Sewer
System; and
WHEREAS, the Northwest Arkansas
Planning Commission has determined
that a regional approach to certain
minimum control measures required for
renewal of Municipal Separate Storm
Sewer System permits
- specifically Public Education and
Outreach, Public Involvement and
Participation, and the education
component of Pollution
Prevention/Good Housekeeping - is
both logical, cost effective and
appropriate, and this approach has
been approved by the Arkansas
Department of Environmental Quality;
and
WHEREAS, the Northwest Arkansas
Planning Commission has endorsed a
proposal from the University of
Arkansas Cooperative Extension
Service to design and provide a
stormwater education program to all
Municipal Separate Storm Sewer
Systems in Northwest Arkansas; and
WHEREAS, the cost of the agreement
to the City for 2016 exceeds
$20,000.00 and would otherwise require
competitive bidding unless the
requirement is waived.
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY
File Number: 2016-0056
OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the
City of Fayetteville, Arkansas hereby
determines an exceptional situation
exists in which competitive bidding is
deemed not feasible or practical and
therefore waives the requirements of
formal competitive bidding and
authorizes the Mayor to sign a
Memorandum of Understanding, a copy
of which is attached hereto and made a
part hereof, between the City and the
Northwest Arkansas Regional Planning
Commission in the amount of
$40,488.80 for a Stormwater Education
Program to be provided by the
University of Arkansas Cooperative
Extension Service to satisfy portions of
the Environmental Protection Agency's
Phase II Stormwater Regulations.
PASSED and APPROVED on 2/16/2016
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
73585394 Feb. 25, 2016