HomeMy WebLinkAboutORDINANCE 5839113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6839
File Number: 2015-0603
2016 PURCHASE OF ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING DURING
CALENDAR YEAR 2016 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES
WHEREAS, the crude oil market continues to experience price volatility, and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable, impractical and not
feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis without
the need for further approval of the City Council through calendar year 2016.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances
constitute an exceptional situation where annual competitive bidding is not feasible or practical, and
therefore through calendar year 2016, waives the requirements of formal competitive bidding for the
purchase of asphalt materials, and authorizes the Transportation Division to solicit informal bids or quotes
on a quarterly basis without the need for further approval of the City Council.
PASSED and APPROVED on 1/5/2016
Page 1 Panted on 11?116
File Number: 2015-0603
Ordinance 5839
Page 2
Attest:
Lisa Branson, Deputy
OF : SF
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Printed on 118116
City of Fayetteville, Arkansas 113 West Mountain Street
"Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 201"603
Agenda Date: 1/5/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 1
2016 PURCHASE OF ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
DURING CALENDAR YEAR 2016 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE
BY THE TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS
OR QUOTES
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable, impractical and
not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis
without the need for further approval of the City Council through calendar year 2016.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where annual competitive bidding is not feasible or
practical, and therefore through calendar year 2016, waives the requirements of formal competitive
bidding for the purchase of asphalt materials, and authorizes the Transportation Division to solicit
informal bids or quotes on a quarterly basis without the need for further approval of the City Council.
City or Fayetteegte, ArFansas Page 1 Printed on 1M2016
City of Fayetteville Staff Review Form
2015-0603
Legistar File ID
1/5/2016
City Council Meeting Date -Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley 12/11/2015 Transportation Services/
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
An ordinance waiving the requirements of formal competitive bidding during calendar year 2016 for the purchase
of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes.
Budget Impact:
Various
Various
Account Number Fund
Various Various
Project Number
Budgeted Item? Yes
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Project Title
$
Remaining Budget $
Previous Ordinance or Resolution q 5644 v20140710
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
RECEIVED
NORTHWEST ARKANSAS JAN E 1.2016
Democrat (�axette GTM°°`�"" aFFf�
P.O. BOX 1607, FAYETTEVILLE, AR. 72702 • 479-442-1700 • FAX: 479-695-1118 • WWW.NWADG.COM
AFFIDAVIT OF PUBLICATION
I, Cathy Wiles, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette,
printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation,
that from my own personal knowledge and reference to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. No 5839
Was inserted in the Regular Edition on:
January 14, 2016
Publication Charges: $ 77.82
00L
Cathy Wile
Subscribed and swom to before me
This 20 day of CD,^ 2016.
Not ublic
My Commission Expires:
k9[24I
4llunfvr
'
NOTARY'. O
PUBLIC
LGrONI Ce
**NOTE**
Please do not pay from Affidavit
Invoice will be sent.
ORDINANCE NO. 6839
AN ORDINANCE TO WANE THE REQUIREMENTSCALENDAR
OF rayeuevllie FORMAL COMPETITIVE BIDDING DURING CALENDAR
YEAR 2016 FOR THE PURCHASE OF ASPHALT ppN�p SpS
MATERIALS FOR USE BY THE TRANSPORTATION
OMSION, BUT TO REQUIRE INFORMAL QUARTERLY
BIDS OR QUOTES
WHEREAS, the Crode oil market Continues to exPerlence PdCe volatility, and
WHEREAS, this volablity, makes normal Competitive bidding procedures unworkable.lmpmcti-
Cal and not feasible; and acceptn proposes to solicit and
YvAtmar1 Ne eed for the further approvatafflon l/ a, the City Coundi goahugh Caendar year 011S.M basis
NOW, THEREFORE, BE R ORDAINED BY THE CRY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
SW on 1: That the City Council Of the City Of Fayetteville, Arkansas, hereby Mds that 6uch
cirwmstances Constifute an exceptional situation where annual Competitive bidding Is not
feasible or practical, and therefore through Calendar Year 2016- waives the requbamems
of formal Competitive bidding far the purchase of asPhaK materials, and authorizes the
Transportation DMsion to solicit Informal bids or Quotes on a quartets basis Marout the need
far further approval of the City CMMCIL
PASSED and APPROVED this Sth day of January, 2016.
APPROVED: ATTEST:
BY: By:
LIONELD JORDA!L Mayor USA BRANSON, Deputy City rJ9rk