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Home My WebLink About2/12/2015 - MinutesFAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES February 12, 2015 MEMBERS PRESENT: Josh Mahony, Darryl Riddle, Avon Haury, Bill Corley, Marty Burggraf MEMBERS ABSENT: Ken Haxel, Rick Bailey, Johnny Roscoe OTHERS PRESENT: Mike Bowman -Air Traffic Manager, Daniel Barnes-MCE, Zach Morehart-MCE, Wayne Jones-MCE, Ray Boudreaux -Air M useum President ITEM # 1; Wekome bv: Josh Md hone d nd Terry Gulley ITEM # 2: Approval of the Airport Board Minute of the January 15, 2015 moot -int A motion 10 approve the minutes was made byJosh Mahonyand seconded by Darryl Riddle. The motion carried. ITEM # 3: Receivint of Reports: A, Director's Report- provided by Terry Gulley an behalf of Johnny Roscoe: • The N -Flight hangar has not been rerrted yet. • A 'Customer Satisfaction Survey' will be emailed to the T -Hangar tenarrts by Roscoe / Director. The Survey Monkey link corrtains survey questions in regardsto Services received and recommendations for Services needed. B Budget Report - provided by James Nicholson: • Jan 2015 was a good month for Fuel Sales— due to a lot of Charters& 1) ofAsportsteams. • Operations numbers were quite a bit Iessthan last / prior Jan 2014. Fuel Sales were good — due to lower prices due to the downturn in oil prices. We sold more fuel than the neighboring airports & are the lowest price leader (see page 3 of handout). FYV hassome of the kwest prices in our region & our Self Service is a few cerrts lower than Siloam Springs Full Service. In Jan 2015 we had a low volume of DLA fuel sa les. • We are in the process of getting the DLA Mirrtary fuel corrtract renewed as it expires at the end of March or early April 2015. Had originally submitted application in Sept 2014 & upon follow-up, have discovered that we weren't on their list. Therefore, supplied verification that our corrtract was submitted on time. James will update the additional infothey requested & will meet the Mon, Feb 16th deadline—so that we mairrtain our DLA fueling corrtract for the next 5 years. • Sincethe beginning of 2015, not all figures are in the Accourrting system have been posted yet. Please refer to page 3 forthe 2014 year-end figures, as all of the 2014 items have been posted. The Airport Fund balance was improved by $ 236,964 which is a positive result. In Jan 2015 we increased our bottom line by approximately $ 46,000 and there's a few items that have not posted yet, as there's a number of large expensest hal occur & are not yet reflected in thistotal. There are capital projects in our budget that are not yet listed in the Jan 2015 — Financial report and are not yet funded. They're a pproved projects and are corrtingerrt upon receiving funding from outside sources and total a pproximately $ 450,000 and the difficulty with some of these projects is that some are not eligible for gra rrt fundirg. We will warrttoluck for alternative funding sources &see what we can afford for these maintenance projects—such as roofing repairs. PA5E 1 OF 3 • Another project example isthe expenseto replace the sprinkler system in the Museum wooden hangar building. We have $ 80,000 a pproved in our budget for this project, but to date it remains unfunded. • Josh / Chairman asked since we were without an Airport Director during part of 2014 what was the salary amount that was not paid & held in our reserves? James replied that since we were without an Airport Director for approx 9 morrths and also without one Mairrtena rice worker and saved a p proximately $ 65,000 - $ 75,000 in 2014. Josh /Chairman replied that was an impressive dollar amount held in our reserve fund. T -Ha nn f Report - provided by Mary Anne Reran: • T -Hangars are at full capacity and all are currently rented, which includes 3-4 newtenarrts. • N -Flight hangar isavailable for lease. Bill Corley asked if some T -Ha nears still being used for storage. Per James— yes some are being used by tenants for storage & all of the units are currently leased. D Desixn Report- provided by Wayne Jones: • Wayne turned the floor over to Daniel-MCE—who advised that Terry Gulley is working witht he Crty staff estimating the apron rehab cost and checkirg lithe city can doany in-house. It appears there will be some attractive pricing that the Crty can assist with —allowing utilization of a State gram instead of a Federal grant and thus use the Federal gram monies for some tither larger project in the future. More information will be provided at the next board meeting. E. Museum Report - provided by Ray Boudreaux: • The H-21 Helicopter that was donated by the Hall family has been moved from the Flying Investments hangar and is now beautifully displayed in the Museum hangar. The Museum has an offer from the Canadians to purchase the Queen, which is of Canadian orgin. The Museum had hoped to sell the Queen for $154,000; but the Canadian offer is for less than $100,000 as the Canadians require a full rebuild and the engines will need to be replaced. Most of the Museum Board believe it is best to have this plane return to its place of origin. The Canadians will fly it as part of their demonstration team. The Museum Board will review this offer al their board meeting next Tuesday, Feb 17th. With the everrtual sale of the Queen, the Museum will have funds for repairs such as pairrtine, siding and windows in the hangar. • Received a proposal from Providence Academy in Rogers, to lease the Museum for their spring musical which is about the U50. The Museum hangar price was provided to the school and we are waiting for their response. F Madieting COmmittee Report - provided by Bill Corley: • A representative from Pack Rat Outdoor Cerner did a walkthroueh the Airport with Bill &Johnny Roscoe - to explore their interest in posting displays al the Airport, etc. ITEM #4: Old Business: None ITEM #5: New Business: A. Non Aeronautical Storage /T -Hamar rate: A survey was prepared by Mary Anne to reflect the local mini storage /self -storage pricing. The local average rate is $ 4.31 sq. ft. / year and our currerrt rate is $ 1.82 sq. ft. / year for bath planes and storage. PerJohnny Roscoe, Airport Director, we propose to increase our storage rale to $4.00 sq. ft. / year for all leased space that is used for non -aeronautical storage. PAGE 20F3 o Darryl inquired how many T -Hangars are other units are currently used for storage. James replied only 4 ors T -Hangars. Marty inquired if they are annual Leases, or Month -to -Month? James replied that are all on M orrth-to-M orrth leases and plerrtyof notification has been given to each of these "Storage' only tenarrts& that the rate increase will be effective April 1, 2015. Ray asked ifa plane needs a hargarto lease in the near future will the Non Aeronautical storage tenants be given a 34day notice to vacate?James replied yes. o Josh asked what rale will apply lot he smaller units, such asA-North, etc. (where a plane won't fit in them) &they have 'aviation related' equipment stored? James replied that the new proposed storage rate of $ 4.00 sq. ft./year would only apply tothese end units & T -Hangars that are used for non -aeronautical storage. o Bill asked how do ascertain what's being stored in a Hangar? James replied that going forward, as part of the lease agreemerrt, he'll ask them to make a statement verifying whether ft will be used for aeronautical purposes—or not. Terry added that as part of our currerrt lease ag reemerrts — inspections are alldwed - and that the inspections will be implemented at least twice a year, if not quarterly. James noted that Hangar door inspections are currently being done and -that the Hangars will also be viewed at that time. o Amotiontoapprovetheincreaseto$4.00sq.ft./yearforNonAeronauticalstoragewas made byJames Nicholson and seconded by Avon Haury. B, Board Meeting dates: Terry Gulley discussed changirg the Board meeting date from the 2'"' Thursday of each morrth - to the3'"Thursday ofeach morrth —to provide James some additional prep time to include more timely information in the Financial Reports. The new proposed dates are available with Media's recording schedule. A motion to change the Board meeting date to the 3 Thursday of each month was made by Darryl Riddle and seconded by Marty Burggraf. The next meeting date is March 19, 2015. ITEM # 6: Other Business: A, Items from the Airport Board: Terry spoke with Bruce Dunn / Iron Pig Festival and they will host their Duathlon / Running & Bike event outside of the Airport, in the parking lot in early April - with the provision to maintain a parking area for Airport operations - and the Festival will use the remainder of the parking lot for their event. Bruce Dunn will meet with Johnny Roscoe/ Airport Director to discuss the details. B, Items from the Public: None, MEETING ADJOURNED at 2;OOpm, Ma rty Burggraf, Secretary DATE PAGE 3OF3