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Home My WebLink About2001-10-17 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, October 17, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LSP 01-33.00 Lot Split, (Karloski, pp 260) Page 2 LSP 01-35.00 Lot Split, (Lot 17 CMN ph. II, pp212) Page 21 FPL 01-8.00 Final Plat, (Bridgeport Phase VI, pp 360) Page 6 LSD 01-35.00 Large Scale Development (Automaster, pp 601) Page 13 LSD 01-36.00 Large Scale Development (Vista Health, pp 138) Page 18 STAFF PRESENT Ron Petrie Keith Shreve Kim Hesse Sara Edwards Renee Thomas UTILITIES PRESENT Sue Clauser, Southwestern Bell Johney Boles, Arkansas Western Gas Mike Phipps, Ozark Electric Coop. Glen Newman, SWEPCO Larry Gibson, Cox Communications Jim Sargent, SWEPCO Forwarded Forwarded Forwarded Forwarded Forwarded STAFF ABSENT Solid Waste Fire Chief Kim Rogers Perry Franklin Tim Conklin UTILITIES ABSENT Technical Plat Review Minutes October 17, 2001 Page 2 LSP 01-33.00: Lot Split (Karloski, pp 260) was submitted by Edwin A. Karloski for property located at 3080 NE Shelton Road. The property is in the Planning Area and contains approximately 1.03 acres. The request is to split into two tracts of 0.51 and 0.52 acres. Edwards: Welcome to the Wednesday, October 17, 2001 meeting of the Technical Plat Review Committee. The first item on the agenda is a lot split for Karloski, please come up to the table. This is submitted by Edwin Karloski for property located at 3080 NE Shelton Road. The property is in the Planning Area and contains approximately 1.03 acres. The request is to split into two tracts of .51 and .52 acres. I am giving you our staffcomments. These are comments for revisions that need to be made to the survey. There are not a lot of them. Our Sidewalks and Trails Division didn't have any comments, our Parks Division didn't have any comments, Traffic didn't have any comments. From Planning, you do have to obtain county approval prior to filing this split and I think that the county planner did have a comment on something that she needed. Silkwood: I brought a packet for you. That will help you. • Karloski: What was that about the county? Edwards: You have to obtain the county's approval before you can file this lot split. After you obtain the city's approval you have to go to the county. Silkwood: That is what I just gave you is how to get through the county. Karloski: Alright. Edwards: That is all the comments that I have. We do have some comments from engineering. This is Ron Petrie, Staff Engineer. Ron Petrie - Staff Engineer Petrie: Good morning. You should have these comments listed and there are just a few. One thing we would like to confirm, these are fairly small lots, is to make sure the septic system will be located entirely on this lot that has the existing house. If you can confirm that. Also, to verify that your water meter to that existing house and your private service line from the meter to the house will be located on this lot. Karloski: Yes. That is no problem. Petrie: The water line that feeds this area is a 2" water line and we have been recently starting to Technical Plat Review Minutes October 17, 2001 Page 3 add this note that whoever buys this lot can not install an irrigation system. Karloski: No, it won't be. This is a retired couple, just two people and a small house. Petrie: Just as long as it is clear that they know that. We've had a lot of people complain about that in these areas where there is not enough water. Just as long as you know that and they know that we'll be fine. That is all I have, thank you. Edwards: Do you need changes to this survey, do you need those things added or is his word ok? Petrie: I think his word is fine. Edwards: Ok, then it sounds like we don't need any revisions. You will be going to our Subdivision Committee. Mike Phipps - Ozark Electric Phipps: No comment. Johnny Boles - Arkansas Western Gas Boles: No comment. Larry Gibson - Cox Communications Gibson: No comment. Edwards- We don't need any revisions but you do need to come to the Subdivision Committee meeting on November 1 st. Karloski: Ok, that is fine. Edwards: Thank you. • • • Technical Plat Review Minutes October 17, 2001 Page 4 LSP 01-35.00: Lot Split (Lot 17 CMN ph. II, pp 212) was submitted by Christopher Rogers of CEI Engineering on behalfofJames S. Irwin for property located east of Mall Avenue across from Van Asche Drive. The property is zoned C-2, Thoroughfare Commercial and contains approximately 23.91 acres. The request is to split into 2.35 acres and 21.56 acres. Edwards: The next item is a lot split for lot 17 of CMN Phase II submitted by Chris Rogers of CEI on behalfofJames Irwin for property located east of Mall across from Van Asche. The property is zoned C-2, Thoroughfare Commercial and contains approximately 23.91 acres. The request is to split into 2.35 and 21.56 acres. Is anyone here for this request? Seeing none, we will go to the next item. • • • Technical Plat Review Minutes October 17, 2001 Page 5 FPL01-8.00: Final Plat (Bridgeport Phase VI, pp 360) was submitted by Michael Marie of Engineering Design Associates on behalf of Creekwood Hills Development, Inc. for property located at the west end ofNew Bridge Road. The property is zoned R-1, Low Density Residential and contains approximately 12.49 acres with 27 lots proposed. Edwards: The next item is final plat 01-8, Bridgeport Phase VI, submitted by Michael Marie of EDA on behalf of Creekwood Hills Development for property located at the west end ofNew Bridge Road. The property is zoned R-1, Low Density Residential and contains approximately 12.49 acres with 27 lots proposed. Good morning. Hesse: Good morning. Edwards: Starting with our Sidewalks Division, two access ramps at each corner will be required. A single ramp on the radius should not be used at T intersections, a corresponding ramp should be installed across from the intersecting streets. The necessary grading for sidewalks shall be done as part of the street construction even if the installation of the actual sidewalks are delayed. New sidewalks, driveway approaches or access ramps constructed in the right of way shall meet UDO ordinance §171.13. Sidewalks shall be continuous through drives at the maximum 2% cross slope and elevated 2% above top of curb. Driveway approaches shall be constructed of portland cement concrete. Just a note, I'm sure everyone is aware, a letter of credit, if you are not going to build the sidewalks, will be required prior to the signing of the final plat. Shreve: Steve, if we could modify this drawing where it shows two individual ramps on the radiuses. Hesse: Ok. Shreve: We are showing one ramp now. If we could modify that we would really appreciate it. Hesse: The same as what we did in the other two phases? Shreve: Yes. Edwards: From our Parks Division, the Parks and Recreation Advisory Board recommended parks and land money requirement from this development. A balance in the amount of $12,690 to complete the parks requirement for Phase VI is due. This is based on 27 single family buildable lots. If you remember, there was $3.36 due from Phase V, do you remember that Bill? • Technical Plat Review Minutes October 17, 2001 Page 6 Helmer: No, but I think I can handle it. Edwards: I thought Kim had called you back on it. From our Traffic Superintendent, he is requesting a street light be added between 220 and 221. Hesse: Ok. Edwards: From Planning, I would like the lots on the cul-de-sac dimensioned at the 25' setback line that is where the lot width is taken at to make sure that it meets the 70' requirement. This is on lots 200 to 202 and 211 through 214. A recent request from our Planning Commission has been to show the new streets on your vicinity map and you call out where the phase is but they are going to want to see the connectivity with the existing subdivisions. Hesse: Ok, we can deal with that. Edwards: There is a note number 7, I don't understand why that is there and I would like it taken off. Hesse: I think that applied to an earlier phase actually. Edwards. I am requesting that the sidewalks be shaded and the reason for that is when we go to issue permits that it is a lot easier to tell the sidewalk requirements. You've got city atlas pages 295 and 360. 295 is wrong, that needs to be removed. We have done some research and are now requiring that all new streets be officially accepted by the City Council. Therefore, the street dedication portion of this final plat will be forwarded to the City Council and is scheduled as it stands, if this is approved at Subdivision, for the November 20th council meeting. Our Inspections Division did require to know are we going to put in any subdivision signs? Hesse: You mean like marking signs? Edwards: Right. Hesse: No. Edwards: I have a letter of credit for Phase III but it has just recently expired. That is going to need to be renewed, or you can do it together with Phase IV if you want to. That is all I have Helmer. The street light, that is an additional street light? I will need one more than what we have? Edwards: Are they up already? Technical Plat Review Minutes October 17, 2001 Page 7 Helmer. They are not up, I just ordered them and I need to get that situated. Franklin: There is one required at least every 300 feet and there is a big gap between that corner and the next intersection, like almost 600 feet. Somewhere in there needs to bring one to break that up. Helmer. I need to get one more street light. Ok, thanks. Ron Petrie - Staff Engineer Petrie: Hesse: Petrie: Do you know any of the final inspection before this can proceed at Subdivision Committee meeting? The other thing is some type of resolution to the ongoing problems downstream. We need some progress on that before we can consider moving that on to the Subdivision Committee meeting. There is the assessment for the sanitary sewer improvements. $200 per lot, a total of $5,400. A couple of items from the previous phases, 1 wanted to mention at this point. There are some spot street repairs, I think there are two areas that are needing some work. The handrail on the retaining wall that was put along the park from the street to save those trees, that is a significant wall there. We need a rail. With your submittal of those agreements from downstream property owners, go ahead and remove note 8. Remove your note on the plat itself. About the drainage easement? Right. You are going to take all of lots 215 and 216 so we will just need a 20' drainage easement on that common lot line. On those agreements there was some money involved, I'm just thinking that you're probably going to have to get some proofthat those have been paid. Is that possible? Helmer: I probably could get a copy of the canceled check. Hesse: Yes, he brought it to our office and we hand delivered it or they came by and picked it up. Petrie: On the record you can tell me it has been paid? Helmer: Yes, it has been paid. Petrie: Ok, thank you, that will suffice. On easements, you've got a 40' drainage and utility easement on several of these lots. Back to the west of lots 200, 201, 202 and to the north of 203 and 204. What I remembered from the preliminary plat construction plans, we were going to separate these drainage easements and utility easements and the reason it Technical Plat Review Minutes October 17, 2001 Page 8 is so wide so it would be a 20' drainage easement where that open ditch was installed and where the storm pipes were installed. Hesse: Just separate those? Petrie: Right and I have got those listed here in the report. Also, easements between 210 and 211 that are labeled UE and drainage easements. I don't think utilities need that so I think it can be just a drainage easement. The easement to the west lot 200, it is just called 20' off the centerline of drain pipe. Can we actually get that described? Hesse: Ok. Petrie: The easement to the west of lots 216 and 217, that can be combined with the drainage easement, that one small pipe in there. Also listed in my report is the standard items that we need before we can sign a final plat and if you can go over all those. Do you have any questions? Hesse: No. Petrie: Ok, thank you. Mike Phipps - Ozark Electric Coop. Phipps: The drainage easement, 205 to 209 is it going to be concrete drain? Hesse: No. Phipps: I think that is a grass well. Petrie: No, it has a concrete bottom. Hesse: It has that little pile, 3' wide. Phipps: What side is it going on that line as it runs through there? It would be north or south of the property line. Hesse: You know 1 didn't bring a copy of the construction plans with me. It probably is right down the line. Phipps: Ok, so we are getting this 20' on the north? • Technical Plat Review Minutes October 17, 2001 Page 9 Hesse: Yes. Phipps: Ok, if that is concrete we are going to need conduits underneath it to access lots 202 and 203. Hesse: Ok, do you want one coming just north and south right there? Phipps: From 206 and 207 underneath, four 4" is what we need 42" deep over to 203. Hesse: Ok. Phipps: Let Ozarks have one from 205 and 206 over to 203. It will kind of run an angle over to 203 there. It will run back to the southwest. One from 207 to 208. Hesse: Do you just want one 4"? Phipps: Well, give us two 4". • Hesse: Ok. Phipps:. For 207 and 208 over to 202, it will run a little bit southeast there. Two 4". Hesse: Ok, this is instead of the one that we first talked about on 206? Phipps: Yes. Then, we will need one from 211 and 212 straight east over to 201, two 4". Hesse: It is double drainage pipes there. Phipps: How deep are they? Hesse: Probably 5'. Phipps: 5' will work, if they are 5' deep, I have to maintain 42". Petrie: I think there is an old swell there too because there is concrete. Hesse: Double 36? • Phipps: Is it 5' deep down here on the lot 200 over to 212? Say the southwest corner of 200? Is it 5' deep right in there? • • Technical Plat Review Minutes October 17, 2001 Page 10 Hesse: You know I would just have to check the plan but I would just guess it is probably 4 or 5' to the bottom of the pipe. Phipps: To the bottom of the pipe? Hesse: Yes, so we would have to go under. Phipps: We would need to boar there. Hesse: Ok. Phipps: 201 will be alright, I dust need about 2' there to crossover. We should be able to go on top of it. On 215 and 216 is there going to be a headwall there? Hesse: That is probably going to be a junction box and those parts, this was a detention pond, now they are going to go all the way to the west property line so it will be basically the same situation as we've got up here on the ones we've just talked about. That double pipe will run the whole way. Phipps: Is it installed yet? Hesse: I don't think so. Phipps: I know we will need four 4" across there. Hesse: That is the back of 215 and 216? Phipps: Yes, 42" in depth. If your pipe is going down 4' to the bottom of that pipe you are looking at probably 6', we need about 2' of perk between them. You may have to go 6' there. Hesse: Ok. Phipps: Do you have a 20' UE between 212 and 213? Hesse: Yes. Phipps: I don't see why anybody would be in there. They only need about 10' UE for those street lights. Hesse: You just want to go 10' on one side? • • • Technical Plat Review Minutes October 17, 2001 Page 11 Phipps: Yes, or you can do it 5' and 5', each side of the line. In Bridgeport they are installing their own lights anyway so we won't be in there doing anything. We won't maintain them, we just get service for them. If any wire goes bad or anything like that they will have to change it out themselves. Hesse: Ok. Phipps: I have no other comments. Johnny Boles - Arkansas Western Gas Boles: I need a 2" crossing from lot 207 to the property line of 202 and 203. I think Mike covered everything else that 1 need. Hesse: Ok. Larry Gibson - Cox Communications Gibson: 1 would like to get a 2" at the same location as the power company between 208 and 202. Phipps: I took them for you. Gibson: Oh, you did? Ok, never mind. Phipps: That is for power and cable. Hesse: Ok, so just two pipes, one for each. Edwards. Does anyone else have any comments? Hesse: When is it due back? Edwards: October 24th. Thank you. • • Technical Plat Review Minutes October 17, 2001 Page 12 LSD 01-35.00: Large Scale Development (Automaster, pp 601) was submitted by Chris Brackett ofJorgensen & Associates on behalf of Daryl Hickman for property located at the southwest corner of South School and 15`h Street. The property is zoned C-2, Thoroughfare Commercial and contains approximately 1.07 acres. The request is to build a 1,750 sq.ft. building and 32,037 pavement area for a car lot. Edwards: The next item is Large Scale Development 01-35, Automaster, submitted by Chris Brackett ofJorgensen & Associates on behalf of Daryl Hickman for property located at the southwest comer of South School and 15th Street. The property is zoned C-2, and contains approximately 1.07 acres. The request is to build a 1,750 sq. ft. building and 32,037 sq. ft. pavement area for a car lot We'll start with our Landscape Administrator's comments. We need to review the conditions established during the approval of the variance for the 15' landscape buffer. Additional trees may be required along the perimeter of the development. Investigate the possibility of redesigning the curb line and detention storage at the southwest comer of the development in an attempt to preserve the existing 24" pine tree. Three additional trees are required per the commercial design standards ordinance and a few additional shrubs are required at west of the 15th Street entrance. Hesse: Chris, I will get with you on all those. Brackett: Alright, that is fine. Edwards: From our Sidewalks Division, School and 15th are principal arterials which require a 6' sidewalk and a minimum 10' green space. Two access ramps at the corner of School and 15th will be required. Everything else is standard comments. Driveway approaches shall be constructed of portland cement concrete. There is no comment from Parks. From our Traffic Superintendent, ADA van accessible aisle should be on the right and the parking space on the Left if possible. Brackett: Ok. Franklin: We Just need it flip flopped, most of the lifts are on the right hand side of the car. Brackett: Ok. Edwards: Craig, what do you have for elevations? Do you have twelve copies or what do you have? Hull: 1 have two copies. Do you want 12? Technical Plat Review Minutes October 17, 2001 Page 13 Edwards: Yes, we need them to hand out to the Planning Commission and you can turn them in with your next set of revisions. Hull: Ok, we can put them on the back of that. Edwards. Are they similar to this one? Hull: They are amazingly similar. Edwards. Ok, what are the building materials? Hull: Drivit, we submitted a sample. Edwards: Well looking at it it kind of looked like metal and it kind of looked like drivit, we weren't sure, but it is drivit on all four sides? Hull: Yes. Edwards: Again, what we are looking for, you can give us this size if you want to, or you can give us 8'V2 x 11 for the twelve. We also need sign elevations. Do you know what kind of sign you're planning on using? A pole sign or a monument sign? Hull: I will get with the architect on that. We just finally got together, he was on vacation for two weeks. Edwards: Ok. Chris, I just wanted you to call out the centerline of the street. I mean it is pretty clear to me. I think your dimensioning it from centerline. Brackett: Ok. Edwards: We do need the right of way on both of these to be dedicated by warranty deed prior to the issuance of a building permit. The lot lighting shall not exceed 35' in height and shall utilize sodium light fixtures which I know we have granted a variance in that for car lots before so if you are interested in that we can talk about the type of lighting. Brackett: Ok. Edwards: I saw there is an overhead line. Is it big? Brackett: I assume it is, it is right there along 15th Street. Technical Plat Review Minutes October 17, 2001 Page 14 Phipps: It is very big. Edwards: Ok. Part ofthe commercial design standards, all ofthe utility equipment shall be screened. From the pictures you submitted it looks like it is all in the back which is fine. Nothing is sticking up on the roof or in the front within the right of way. I have a question if you will use a dumpster, probably not. Brackett: No. Edwards: Ok, Kim talked about the additional trees and her comments said shrubs on one side of the drive, I actually think they need to be on both sides just extended. Just a note, we did grant a waiver to reduce the required 15' of landscaping along the street. That is all I have, your revisions are due October 24th by 10:00 a.m. Ron Petrie - Staff Engineer Petrie. A question on the water and sewer, will these be new service lines? It is kind of confusing. I just want to make sure we're not trying to tie into existing old services. Brackett: No, these will be new. Petrie: Ok, no problem there. I have reviewed the grading plan, as a final. The only thing I saw is I didn't have it stamped. Ifyou could get me two sets ofthe revised. Ifyou want to wait until we get it all worked out so we can get the final thing. It is fine now for preliminary. Brackett. Ok. Petrie: Drainage, I reviewed your report as a final. There are two checklist items that will need to be added. Concerns on the time of concentrations that were used. It is hard to see how those would be adequate or apply. It is kind of big for the site. I am asking to look at those and review those. Brackett: Alright. Petrie: I would like to get some improvement on that. The other thing, this will probably take a site visit from me, I haven't had a chance to get out there but I am trying to verify how the drainage actually leaves the site now. Brackett: It is not well defined but it does discharge there in the corner. That is the low point between the parking lot for the Dollar General and there is kind of a high point on our • • • Technical Plat Review Minutes October 17, 2001 Page 15 Petrie: Brackett. Petrie: property to the east of that, right off that corner into the parking lot. I want to take a look at that and see how this is going to affect bringing it to one point and discharging even with the tension out is that actually affected? I'm bringing that up because I'm just reserving a possible comment there. That is fine. If you could get a detail of your outlet structure for the proposed pond and lastly we will need approval from the Highway Department for the driveway and the sidewalk construction in the right of way. That is it. Glen Newman - SWEPCO Newman: Brackett: Looks like all the drives and everything are going to miss our poles and facilities. If there is any relocation required it will be at the expense of the customer. Otherwise, I will provide you with a source from one of these poles. It will be underground if you will provide the conduit to the building. Ok. Johnny Boles - Arkansas Western Gas Co. Boles: Brackett: Boles: Jorgensen: Boles: Edwards: Looking on our plans, we have an existing 4" steel line on this property, it is not shown on here. I measured from the northeast corner of this property to go east of the centerline, measure over west 200' from the centerline of S. School going west right at 200'. From the centerline to east of the southeast corner going west approximately 180' that line crosses the rear of this property. Is there an easement that we're missing? No, I didn't have time to review it but I can check on that for you. 1 am going to want a utility easement on the north and the east property lines. In the event that needs to be relocated or adjusted in the future we will have a place to put it. It will be included in the right of way? Outside of the right of way on private property is where we would like the easement. You need a 20'? • • • Technical Plat Review Minutes October 17, 2001 Page 16 Boles: Brackett: Boles: Brackett: Boles: Larry Gibson Gibson: Brackett: Gibson: Edwards: Yes. There is a SWEPCO easement on the north. I just need it general so I could utilize it. 20' ofthat 50 would be fine. Then 20' on the east property line. I will get back with you after I do a little research on that 4" line and see what we have on it. Alright. That is all I have. - Cox Communications If you receive cable tv or high speed data services we would come off the same pole SWEPCO will. We would ask that you provide a 2" conduit from that location to within 3' of the meter base of the building with a 36" radius sweep. Ok. That is all I have got. Ok, thank you. Technical Plat Review Minutes October 17, 2001 Page 17 LSD 01-36.00: Large Scale Development (Vista Health, pp 138) was submitted by Dave Jorgensen ofJorgensen & Associates on behalfof Vista Health for property located at 4253 Crossover Road. The property is zoned C-1,Neighborhood Commercial and R -O, Residential Office containing approximately 9.44 acres. The request is to add a 30 bed medical facility. Edwards. The next item is large scale development 01-36, Vista Health, submitted by Jorgensen & Associates on behalfof Vista Health for property located at 4253 Crossover Road. The property is zoned C-1 and R -O, and contains 9.44 acres. The request is to add a 30 bed medical facility. Let's start with our Landscape Administrator, she says please consider relocating the parking lot light that is proposed for the landscape island to the west edge of the lot so that the trees in the island will not obstruct the light. Also, two trees should be placed in that landscape island. No parks fees are due. No comment from our Traffic Superintendent. Right of way dedication shall be by warranty deed prior to permit. There is a 33' aisle to the west side of the property. Standard is 24. You could do a couple of things. You could add a couple of parking spaces, move your landscape island down to get it to the 24 or if there is a reason that you feel like you need 33'. Brackett: This building will have a kitchen facility in it so there will be delivery trucks that have to come down here and we want to leave enough room for them to tum around in that aisle. Edwards: Ok, you will want to request a variance in writing for that then. Brackett: Ok. Edwards: Parking lot lighting shall not exceed 35' and shall utilize sodium light fixtures, be directed downward and away from that adjacent residential to the west. Everything else is standard, October 24th is your revision deadline. I did have a comment from the Fire Chief which said proposed building must have a sprinkler system. A water math will need to be extended and a hydrant added within 100' of the fire department connection to the sprinkler system. There are the existing sidewalks, no sidewalk improvements are requested. However, two bicycle parking racks are required pursuant to Ordinance No. 4296. Brackett: We have them. They are just west. Ron Petrie - Staff Engineer Petrie: My first comment has to do with Mickey Jackson's comment there. Unless you guys are planning to utilize your acquired system from this building and extend it and use the same pipe lines, he didn't say anything about that and that may be a possibility. • • • Technical Plat Review Minutes October 17, 2001 Page 18 Brackett: Petrie: Brackett: Petrie: Mike Phipps Phipps: Brackett: Phipps: Brackett: Phipps: Brackett: Phipps: Brackett: Phipps: Brackett: Phipps: Ok, we can look into that. Otherwise, we need to see that and this line extended and a new fire hydrant probably. The other thing on the water, lets make it the original approval, there should have been an easement dedicated for that existing waterline to the development. If we can get that dedicated at this time for a 20' wide. Of course, if the water line is extended on then we could extend that easement. The other thing to get current requirements, if we can get a sliver of an easement on the north side 10' from that sewer line. Oh, ok, I see. It is cutting the corner, it is just a sliver there. Grading and drainage, under requirements it is all acceptable, no comments regarding those. That is all I have. - Ozark Electric Coop. Is it going to be single phase or three phase? 1 don't know. I can find out and get with you. I've got single phase power over here at the Valley Lake apartments I could access the building from. The only three phase I have is up here at Kee Corner about an existing manhole probably 30' to the east I have a three phase vault. I assume you're coming off this south line to service this existing building are you not? No, it is serviced up here at Kee Corner. Oh, it is coming off this? Yeah, it is coming off here. It is three phase? I believe it is. I would think it would probably be the same. It may be, I'm not sure what the existing service is but I have three phase available here is the only place I've got it. South all we have is transmission lines. I've got single phase • • • Technical Plat Review Minutes October 17, 2001 Page 19 on Valley Lake. Brackett: To bring in the three phase would you need an easement? Phipps: Yes, we need a 15' easement down through the new building to where the transformer is. Brackett: Can we put the transformer here and service that? Phipps: It is too far, you need to get it within about 30' of the building. Brackett: Ok. If it is single phase you don't need an easement but if it is three phase you need an easement off the north? Phipps: Yes, a three phase easement from the north and then if it is single phased I will need an easement, you have a 10' drainage easement there, we could make that a UE on that side. Until 1 know the load, the kind of voltage they need, I really can't determine. Brackett: Ok, we'll get with you before we file the easement plat. Phipps: No other comments. Johnny Boles - Arkansas Western Gas Boles: Chris, are they going to want to serve this off their existing service that we have serving the existing building? Brackett: Probably if that is cheaper. Boles: Yes, it will be in the long run. I will just need to have someone contact me about the increasing load so we can upgrade the system if need be. That is all I have. Larry Gibson - Cox Communications Gibson: I've got two possibilities also. We may possibly try to service this off the existing building. I would like to get with someone, maybe an in house person there about the exact location we are in the old building to try to get to the new one. If that is not possible, approximately 800 feet south of the street here on this northwest intersection I would like to get a 10' utility easement from the west side of the apartments to the building. Brackett: Ok. • • • Technical Plat Review Minutes October 17, 2001 Page 20 Gibson: With a4"conduit. I could show you the exact location, that is a couple of possibilities, I think your cheaper and faster would be to come offthe existing building. I will be glad to get with you anytime. That is about all I've got. Clauser: We will probably end up feeding the new building offthe existing also but that is something that I will have to take a look at and see what kind of tasking we have in the existing. I would like to get together with you and look at that also. Brackett: Ok. Phipps: I just want to say Chris, that is another option, if they want to upgrade their existing service we might be able to feed this building off of it. It is something to look at Brackett: Ok. • • • Technical Plat Review Minutes October 17, 2001 Page 21 LSP 01-35.00: Lot Split (Lot 17 CMN ph. II, pp 212) was submitted by Christopher Rogers of CEI Engineering on behalf ofJames S. Irwin for property located east of Mall Avenue across from Van Asche Drive. The property is zoned C-2, Thoroughfare Commercial and contains approximately 23.91 acres. The request is to split into 2.35 acres and 21.56 acres. Edwards: We are going to go back to item number 2 which is the lot split for lot 17, CMN Phase II, submitted by Chris Rogers of CEI on behalfofJames Irwin for property located east of Mall across from Van Asche. The request is to split into 2.35 and 21.56 acres. Rogers: Hello, sorry about the delay. Edwards: The sidewalk is existing, that is fine. New sidewalk driveways, approaches or access ramps constructed in the right of way shall meet UDO §I71.13. New driveway approaches shall be constructed with the sidewalk continuous through driveways with a maximum 2% cross slope. 2% above top of curb, remove lines representing curb through the sidewalk section on the drawings Sidewalks are existing. No parks fees are due. Rogers: Can I go back to that? I have a question. If we decide to extend Van Asche through then that would really be gated if we cut the street through we would actually stop the sidewalk. Edwards. Right. Rogers: Ok, I just wanted to clarify that. Edwards: Yes, we don't run it through streets. No parks fees, nothing from our Traffic Superintendent. I had a few comments, I just need you to add plat page 212 somewhere above the title block. Rogers: The originally recorded? Edwards: That is just our city referencing system. Rogers: Plat page 212? Edwards • Yes. I see that you put the flood plain on there, you just don't have a flood plain reference which is Just something that we standardly put on there so that any future owners know that there is flood plain. It just says something like "According to map panel this property is affected by flood plain." Rogers: Just put the firm panel up there? Technical Plat Review Minutes October 17, 2001 Page 22 Edwards. Yes. I am requesting that you kind of hatch the deed restricted area so that it is easier to tell where the line is. Is it uniform in the list of that trail easement? Is that the line that is on the deed restriction? Rogers: Yes, the deed restriction is that trail Can we just put it as a different line type or something? Edwards: Yes or hatch it. Shreve: Parks wanted me to ask you if you could shade that trail easement,just make it easier to pick up that easement from the trail. Rogers: That is fine, we will hatch that in for you. Edwards: Ok, then I wanted you to add the right of way dimension on this. Rogers: For Mall? Edwards: Yes. Revisions are due October 24, 10:00 a.m. and that is all that I have. Ron Petrie - Staff Engineer Petrie: I think that you are aware that the sewer will have to be extended to lot 17A as a condition of the lot split. Rogers: I could submit that separatelyjust directly to you as far as the sewer plan and everything goes? Petrie. Right. I'm just making sure we know it is a condition of the lot split. If you could review that to determine if we need any more easements for that extension other than the ones that we have now are sufficient. Rogers: So you need my plans really by the 24th. Petrie: Not necessarily. I just need it before this lot split is filed, that would give you time to add any easements that are necessary. Rogers: Ok. Edwards: You actually need the line extended before it is filed. • • Technical Plat Review Minutes October 17, 2001 Page 23 Petrie: According to code it has to be 10' from the line there needs to be an easement. Rogers. Oh, the 20' wide total? Petrie: Right. That is all I have. Jim Sargent - SWEPCO Sargent: I would like to ask for a 20' utility easement along the north side of that lot 17. Rogers: Just come off of the existing 20' that has ended? Sargent: Right. I'll need 20' on this west side and along the south side of that north boundary line. Rogers: I'm assuming the large scale for lot 17 has not been submitted yet? Edwards. No. Rogers: Ok, 1 just wanted to make sure. Sargent: That is all that I have. Johnny Boles - Arkansas Western Gas Co. Boles: No comment. Larry Gibson - Cox Communications Gibson: I have nothing that would be in the way of the split. I agree with that 20' easement with the electric company also. That is all I have. Rogers: Ok. Sue Clauser - Southwestern Bell Clauser: 1 would like that utility easement also and I have no further comments. Edwards: Ok, thank you. • Meeting adjourned.